Editing Basics
Getting familiar your basic editing options.
Recommended Browser: Firefox
To take advantage of all the different style options available and make updating easier, we recommend using Firefox as your browser when making changes to your website.
If you don't already have Firefox on your computer, you can download from http://www.mozilla.com/en-US/firefox/.
Note: You need to be an administrator on your computer to download and install Firefox; contact your technology coordinator or the APS Service Desk if you need help.
A Visual Guide to Your Site
Click to see a larger version of this graphic:
Item Types
Site Contents
Your website is made up of folders, pages, and other items (news, events, etc.). Here's how you can view the contents of your site:
- Log in to your site (here's how).
- From the homepage of your site, click on the Contents tab.
The contents tab shows you the contents of your website folder. This is where all of your pages live, along with your documents folder, images folder, news folder, events calendar, etc.
In your new department, you have the ability to add and edit items (pages, news items, folders, etc.). Each item type looks and functions slightly differently, so we've created a list of item types below with a brief description and some information about how and where you can add them to your site.
Items You Can Add to Your Site
- Folder
Folders can contain pages and files that you want grouped together (especially in the navigation).
Where: Folders can be added to any folder within your site.
- Page
Pages are where you will be adding and editing the majority of the text on your site; pages can contain text, pictures, and links.
Where: Pages can be added to the main folder for your department or any normal folder on your site. Read more about creating and editing pages >>
- News Item
News items are pages containing current or upcoming information you'd like to share with your audience; news items will be displayed on your homepage and in the news portlet throughout your site.
Where: News Items can be added to any News Folders on your site. Read more about posting news items >>
- Event
Events are pages containing information about upcoming events in your department that you'd like to share with your audience; events will be displayed on your Events Folder and in the events portlet throughout your site.
Where: Events can be added to any Events Folder on your site. Read more about posting events >>
- Documents Folder
Documents folders contain files (e.g., PDF) you want to upload from your computer.
Where: Documents Folders can be added to any folder (except News and Events folders) on your site.
- File
You can upload files (PDFs) from your computer onto your site to link to from pages.
Where: Files can be added to any folder (except News and Events folders) on your site. Read more about uploading, inserting, and replacing files and PDFs >>
- Images Folder
Images Folders are for storing images that you want to use throughout your site.
Images Folders can be added to any folder (except News and Events folders) on your site.
- Image
You can upload images (.jpg, .png, .gif) from your computer to insert into pages and news items.
Where: Images can be added to Images Folders and News Items. Read more about uploading, inserting, and replacing images >>
Items Added by the Web Team
In designing your site, the web team worked with each of you to determine the type of content you would be posting on your site and added some (or all) of the following items to your site.
- Department Folder
A department folder contains everything within your department site and has the ability to display your department name in the colored title bar, banner images specific to your department, and a contact box on your homepage.
Contact the Web Team if you would like to add a new sub-department to your department site, or if you'd like to change your department name, logo, or the color of the title bar.
- Department Banner Images Folder
The department banner images folder contains the banner images that display across the top of your department site.
Contact the Web Team if you would like to add or remove images in your banner images folder.
- News Folder
News folders are a place where you can post news items that will be featured on your department homepage and in the news portlet throughout your site.
Contact the Web Team to add or remove a news folder.
- Events Folder
Events folders are a place where you can post event listings that will be featured in the events portlet throughout your site.
Contact the Web Team to add or remove an events folder.
- Staff Listings Page
The staff listings page contains a list of all the staff in your department (or sub-department) based on the information in the APS directory.
Contact the Web Team if you need changes made to your directory listings, or if you'd like a staff listings page added to your department (or sub-department).
Text Editor Icons
Any time you edit a page, news item, or event, you will use the text editor to style your text, add links, and add image. Here's a guide to the text editor:
| Icon | Purpose |
|---|---|
 |
Undo |
 |
Apply special formatting styles to text |
 |
Bold |
 |
Italics |
  |
Align left; center |
  |
Bullet list; numbered list |
  |
Outdent; indent |
 |
Insert/edit image |
 |
Insert/edit link |
 |
Remove link |
 |
Insert/edit anchor |
   |
Insert a new table; table row properties; table cell properties |
   |
Insert row before; insert row after; delete row |
   |
Insert column before; insert column after; delete column |
  |
Split merged table cells; merge table cells |
 |
Insert special characters, like ñ or é |
 |
View/edit HTML source code |
 |
Toggle to full-screen mode |
