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Captions (for video) or a transcript (for audio) should be included with all multimedia content. These alternate formats improve the playback experience for your audience in a variety of contexts and situations. Ensure more people get more of your multimedia message by making a transcript available and adding captions to your video materials.

Best Practices for Multimedia 

  • Audio and video files should have a text transcript along with the media.
  • Video files should be captioned. You might choose to do the captioning yourself, or hire a third-party captioning service to do the captioning for you.

Learn More

For Example


Imagine education designed to fit your dreams. Explore the possibilities at the APS School Choice Fair.  October 20 from 4:00pm to 7:00pm at the Albuquerque Convention Center.

Instructions for Webmasters and Editors

Captioning in YouTube

  1. After you upload your video, go to Edit, Subtitles & CC.
  2. Click Add new subtitles or CC, and select the language.
    Youtube Captioning Set Language
  3. Select Transcribe and auto-sync.
    YouTube Transcribe
  4. Paste your transcript in the text box and click Set Timings.
    YouTube Set Timings
  5. Setting timings may take a few minutes, can click the refresh symbol to check the status.
  6. After it completes, play your video and click the CC button to view closed captioning.
    YouTube View Captions

Captioning in Facebook

  1. Facebook needs a .srt file and you can download this from YouTube.
  2. Go to Subtitles & CC and click on your captions.
  3. Under Actions, select .srt download.
    Youtube download srt caption file
  4. Upload your video in Facebook and post it.
  5. After it's posted and processed, click Options, Edit this video.
    Facebook Options Edit
  6. Under Captions, click Choose File under Upload SRT File and Save.
    Facebook Add srt Captions