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Sole Source / Emergency Procurements

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Sole Source

The Albuquerque Public Schools intends to make a purchase for which it believes there is no competition.

This will be a "Sole Source" purchase made in accordance with 13-1-126 NMSA 1978.The purpose of this notice is to attempt to identify possible alternatives.

  • Sole Source Determination Form: A sole source determination is not effective until the determination has been approved, in writing, by the Executive Director of Procurement or designee even if signed by the department and/or school, or prospective contractor.

Emergency Procurement

The emergency procurement method (NMSA 1978, Section 13-1-127) may only be used when there exists a threat to public health, welfare, safety or property requiring procurement under emergency conditions.

    Proposed Sole Source / Emergency Procurements

    Any potential vendor who does not agree that this product or service is available only from the intended source must contact this office within fifteen (15) calendar days from the date posted.

    Your response must be in writing and a description of the product or service you are offering as an equivalent must be included.

    Please send your response via email to  and referencing the document number you are interested in.

     Reference #   Date Posted   Description   School or 
     Department 
     Supplier Name   Quantity   Amount   Status   View Docs 
    2018-026 1507010400000 Oct 03, 2017 Professional Development, Licensing, Program Materials, Implementation Support Office of Innovation & School Choice Project Lead the Way TBD $560,000.00 Posted Form
    2018-025 1506405600000 Sep 26, 2017 Renewal of Maintenance & Support of Cherwell Svc. Mgmt. Information Technology Cherwell Software 4 years $28,942/YR Pending Form
    2018-004 1502344800000 Aug 10, 2017 Tracking Software iPhone Technology TSheets 4 years $9,500.00 Posted Form
    2018-003 1502172000000 Aug 08, 2017 Subscription for Web Site Review APS Communications SiteImprove 1 year $27,250.00 Posted Form
    2018-002 1501567200000 Aug 01, 2017 Background Checks APS Police Dept. Kellmar Global and RecordPros 1 year $85,000.00 Posted Form
    2018-001 1500357600000 Jul 18, 2017 Library database license renewals Library Services Ebsco Subscription Services 2 annual license renewals $20,000.00 Posted Form
    2017-019 1496728800000 Jun 06, 2017 Re-roof of Cibola HS and HVAC Replacement Facilities Design and Construction Franken Construction Company 1 $9,725,000.00 Other Form
    2017-018 1494396000000 May 10, 2017 Springboard Instructional Materials Language & Cultural Equity CollegeBoard 2,500 Units/Annually $274,467.00 Pending Form
    2017-017 1494223200000 May 08, 2017 Sender Service Licenses for software that manages transcripts, diplomas, certificates, etc. Office of Accountability & Reporting Parchment, Inc. 4 years $83,600/annually Pending Form

    Archived Procurements

     Reference #   Date Posted   Description   School or 
     Department 
     Supplier Name   Quantity   Amount   Status   View Docs 
    2017-016 1491372000000 Apr 05, 2017 APS Track & Field Meets, Timing and Scoring Services Athletics Clyde D. Neff 1 $17,000.00 / Annually No Protest Form
    2017-015 1482130800000 Dec 19, 2016 Software Licenses for Substitute Teachers Human Resources eSchool Solutions 9,500 $71,000.00 / Annually No Protest Form
    2017-014 1480316400000 Nov 28, 2016 Fast ForWord Software Program Office of Accountability & Reporting Scientific Learning 13 $43,702.50 / Annually No Protest Form
    2017-013 1476770400000 Oct 18, 2016 Intervention Software for Reading Data La Mesa Elementary School Read Naturally, Inc. 650 $10,979.25 No Protest Form
    2017-012 1476684000000 Oct 17, 2016 ERP System Renewal and Upgrade Business Systems Infor 1 $626,000.00 Annually No Protest Form
    2017-011 1474437600000 Sep 21, 2016 Bio Clear Waste Treatment System Environmental Management Environmental Monitoring & Testing 12 $9,012.00 / Year No Protest Form
    2017-010 1472623200000 Aug 31, 2016 Blackboard Learning Management System Technology Blackboard, Inc. 1 $300,000.00 No Protest Form
    2017-009 1472104800000 Aug 25, 2016 Safari Montage Support/Maintenance Renewal Technology Library Video Company 4 Years $60,000.00 / Annually No Protest Form
    2017-008 1471586400000 Aug 19, 2016 Janitorial Services Maintenance & Operations Supreme Maintenance, Inc. SMI 4 Months $188,000.00 No Protest Form
    2017-007 1471413600000 Aug 17, 2016 EPES Software Accounting C.A.P. Inc. dba EPES Software 140 $18,620.00 No Protest Form
    2017-006 1470722400000 Aug 09, 2016 Online Compliance Guidance Tool Special Education LRP Publications 1 $17,760.00 No Protest Form
    2017-005 1470722400000 Aug 09, 2016 Licenses for Credit Recovery in Math and English Del Norte High School Pearspm GradPoint 30 $35,940.00 No Protest Form
    2017-004 1470290400000 Aug 04, 2016 Online Calendar and Facility Management Solutions Athletics Intand Corporation 6 Year Subscription $14,651.00 No Protest Form
    2017-003 1470290400000 Aug 04, 2016 i-Ready Diagnostic Math Licenses Accountability & Reporting Curriculum Associates 18,740 $250,000.00 No Protest Form
    2017-002 1469685600000 Jul 28, 2016 Electronic Targets, 3 Position Stands, software, spare parts, hardware related to target system, and specific technical services for repair of spare or damaged parts. JROTC Martin Edmonson Enterprises TBD 28,846.00 No Protest Form
    2017-001 1467784800000 Jul 06, 2016 Unique Learning System Online Curriculum Product Special Education N2Y 1 $78,120.00 No Protest Form
    2016-027 1466661600000 Jun 23, 2016 The Sound Proof Booth Special Education MSR West 1 $21,010.00 No Protest Form
    2016-026 1463464800000 May 17, 2016 Upgrade all 1700 Read 180 EE (1423) and NG (277) Licenses to R180 Universal Title I and Curriculum & Instruction Houghtom Mifflin Harcort 424 $450,000.00 No Protest Form
    2016-025 1463119200000 May 13, 2016 Reading Software Tool for Google Chrome Special Education Don Johnstone 1 $34,250.00 No Protest Form
    2016-024 1463119200000 May 13, 2016 Comprehensive Service Plan for Existing Hearing Assistance Technology Equipment Special Education Phonak Hearing Systems 1 $21,690.00 No Protest Form
    2016-023 1462255200000 May 03, 2016 Behavior solution for Special Education subscription of software license renewal. Special Education NCS Pearson 1 $25,153.75 No Protest Form
    2016-022 1462168800000 May 02, 2016 Miscellaneous Children's Books Title I First Choice One Time Purchase $96,051.00 No Protest Form
    2016-021 1461909600000 Apr 29, 2016 i-Ready Diagnostic and Instruction Math Software Subscription, On line assessment and instructional program designed to identify student strengths and challenge areas, & provide differentiated individual & small group instruction to meet student learning. Special Education Curriculum Associates 1 $195,000.00 No Protest Form
    2016-020 1461909600000 Apr 29, 2016 College and Career Preparedness Materials and Services AVID AVID College Readiness System 30 Schools $156,280.00 / Annually No Protest Form
    2016-019 1461564000000 Apr 25, 2016 Provide Knowledge Support and Compliance Reporting Base on a Fixed-Fee Model Office of Accountability & Reporting The Hanover Research Council 1 $76,184.00 / Annually No Protest Form
    2016-018 1460354400000 Apr 11, 2016 Develop, Populate and Maintain a Data Base Housing Building Data for APS Facilities Design & Construction Benchmark Studios 1 $36,000.00 / Year No Protest Form
    2016-017 1460354400000 Apr 11, 2016 Maintenance and Service for Mechanical (HVAC) Systems - Wilson MS Renovation Project Facilities Design & Construction Ashcraft Mechanical, Inc. 1 $88,158.50 No Protest Form
    2016-016 1460008800000 Apr 07, 2016 Customer Implementation Specialist Special Education Don Johnston 1 $34,250.00 No Protest Form
    2016-015 1455174000000 Feb 11, 2016 WinOcular Applicant Tracking Software Human Resources Combined Computer Resources, Inc. 4 years $25,000.00 No Protest Form
    2016-014 1454914800000 Feb 08, 2016 SuccessMaker-Supplemental Educational Software Program Title I NCS Pearson 30 Licenses, Maintenance $200,000.00 No Protest Form
    2016-013 1454050800000 Jan 29, 2016 Safari Montage, specifically Creation Station. Technology Library Video Company 1 $60,000.00 No Protest Form
    2016-012 1454050800000 Jan 29, 2016 Direct Support for UnitySync Product Technology Directory Solutions Group 100 hours $12,000.00 No Protest Form
    2016-011 1453964400000 Jan 28, 2016 Emergency Roof Repair to Collect Park Elementary School Maintenance & Operations Sundance Roofing, Inc. TBD $43,793.85 No Protest Form
    2016-010 1453791600000 Jan 26, 2016 AIMS/SchoolNet Software Licensing OAR: SIS Pearson TBD $142,161.00 No Protest Form
    2016-009 1452841200000 Jan 15, 2016 Officiating Services Athletics NMAA-NMOA and Affiliated Associations TBD $500,000.00 No Protest Form
    2016-008 1452754800000 Jan 14, 2016 ScoreStik System Capital Master Plan ScoreStik 30 $72,000.00 No Protest Form
    2016-007 1452668400000 Jan 13, 2016 Technology Mentor Programs Technology Generation Yes TBD $50,000.00 No Protest Form
    2016-006 1449644400000 Dec 09, 2015 2015-16 License Renewal and Support for Multi-Tiered Software System Special Ed NCS Pearson, Inc. TBD $20,493.75 No Protest Form
    2016-005 1448002800000 Nov 20, 2015 Transportation of Natural Gas Maintenance & Operations BP Energy Company TBD $3,700,000.00 No Protest Form
    2016-004 1447398000000 Nov 13, 2015 Apple Computer Products, Software, and Accessories Compatible with OS X Computing Systems: Ie: Hardware, I Pads, I Phone & IOS Compatible Touch Devises Technology Apple Computer Inc. TBD As Needed No Protest Form
    2016-003 1447311600000 Nov 12, 2015 Professional Development and Coaching for School Administrative Teams and Teachers in Designing Project Based Learning Units of Study Emerson Elementary School Buck Institute for Education N/A $40,000.00 No Protest Form
    2016-002 1446620400000 Nov 04, 2015 Professional Development and Coaching for School Administrative Teams and Teachers in Building School Culture, Math and Literacy Highland, Rio Grande, and West Mesa HS Southwest Region Education Board N/A $30,000.00 No Protest Form
    2016-001 1444197600000 Oct 07, 2015 T3 Professional Development Curriculum and Instruction Texas Instruments Education Technology Varies $516,794.50 No Protest Form
    2015-003 1416812400000 Nov 24, 2014 Develop a Cultural Plan for APS Instruction Chief Academic Officer Janice Ellen Jackson 1 $185,000.00 No Protest Form
    2015-002 1413439200000 Oct 16, 2014 Family Science Nights Title I Explora TBD $160,000.00 No Protest Other
    2015-001 1406700000000 Jul 30, 2014 Sole Source for Science Kit Purchase District-wide Center for Hands-On Learning TBD $600,000 No Protest Other
    2014-001 1381730400000 Oct 14, 2013 Blackboard Learn Instructional Learning Technologies Dept. Blackboard, Inc. 1 300,000.00 No Protest Other
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