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FIMS Feedback Report

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Because data drives much of M&O’s decision making and planning process, measuring maintenance effectiveness is essential in developing maintenance strategies. Utilizing the Public School Facilities Authority’s (PSFA) Facility Maintenance Assessment Report (FMAR) system has greatly assisted in
evaluating the condition of District school facilities. The FMAR is not a commissioning exercise, rather examines schools and school site conditions and objectively scores and rates the site, building exterior and interior conditions, building equipment and systems, and maintenance management practices. The assessment reports have identified areas of concern — raising a red flag — that likely would not have been discovered while carrying out routine WO requests. (See example of a FMAR and Assessment Report Definitions beginning on page 118 in the Appendices.)


Work Order Totals 2007 - 2014

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Note: Unlike the Summary Cluster Report, these figures represent work performed throughout the District, not just at schools. In addition, “Average Time to Complete WOs” represent the time between when the WO was opened and closed in the database, not the days to actually complete the job.


Support of education is M&O’s embedded culture

Leadership instills into all technicians that education is M&O’s number one priority! It’s not about fixing a
broken pipe or putting a fresh coat of paint on the walls. Plumbing or painting may technically be their job
to execute, but doing it is all about fortifying each student’s opportunity for achieving academic success.
M&O may well fix all that is broken or hazardous, clean-up all that is soiled, and eliminate what is offensive
throughout APS, but it’s the purpose of righting these wrongs — the education process — that drives the
technicians. When a pipe breaks it is not viewed as a broken pipe, but rather a potential for classroom disruption
and lost educational time. M&O’s collection of skilled technicians, many licensed journeymen in their trade,
are infinitely more than “fix it” crews. It is not just a job but rather it’s meaningful and important work for
kids and their future! “It’s for and about the kids” is the M&O culture and continues to be embedded in all
personnel.

M&O meets its formidable mission through the following eight service departments: Mechanical, Grounds,
Structural, Electrical, Building Services, Fleet Maintenance, Environmental, and Support Services
(accounting function). The Computer Network function, Energy Conservation office, and secretarial and
clerical support staff complete the Division. (See Organizational Chart on page 42 and Department Profiles
beginning on page 43.)

M&O Budget and Expenditures by School Cluster

Following is a historical perspective of M&O’s budget, salary expenses, and employment numbers. All numbers
have held relatively steady in the last three years. However, M&O operates with 20.2% fewer employees and
20% less dollars since 2007 but is responsible for 54% more square footage.

M&O's Total Budget for Fiscal Years 2006 20017 - 2012 - 14

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Note: Work order totals apply District wide, not just school sites. Several schools sometimes share one campus. The Operational, SB-9, and Salaries/OT & Benefits columns equal the M&O BUDGET column. The Budget allocation includes “carryover” monies from previous fiscal year.

M&O’s Fiscal Operations in a Snapshot, 2007-2014

M&O divisions throughout the nation’s public school systems are facing the same challenges of meeting their customers’ expanding needs with a shrinking pool of technicians. At APS manpower is continuously sliding down (due to decreasing funding) while District facilities and programming are endlessly expanding. While it may be a slippery slope to navigate, M&O integrates new cost and manpower saving ingenuity in finessing the slope and effectively meeting the challenges. Note: The following graph is for illustration purposes only. The Slippery Slope demonstrates the unceasing dramatic challenges M&O faces.

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Following is a historical perspective of M&O’s budget, salary expenses, and employment numbers. All numbers have held relatively steady in the last three years. However, M&O operates with 20.2% fewer employees and 20% less dollars since 2007 but is responsible for 54% more square footage.

 

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