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You are here: APS Home → Library Services → Resources for Librarians → Ordering Materials

Ordering Materials

s.-r.-marmon-library-1.jpgs.-r.-marmon-library-5.jpgs.-r.-marmon-library-4.jpgUse these forms for ordering library books and other materials.

For Instructional Materials, go to the Textbooks page.

Allowed Material Type

Any circulating library material, excluding equipment, may be ordered through school library accounts except for the mill levy account (HB33). Only hardback books may be ordered from the mill levy account.

Vendors

  • Preferred: Order from one of the state or APS contract (BPO) vendors with whom we have processing arrangements.
  • Suggested: Order from one of the state or APS contract (BPO) vendors with whom we do not have processing arrangements only if your materials are not available through the preferred vendors.
  • Allowances: You may order up to $1000.00 from a vendor (general) with whom we do not have a contract if your materials are not available through contract vendors. You must get approval from Debbie Macias for orders over $1000.00 with general vendors.

Ordering Procedures

The directions for ordering are outlined on each cover sheet. A cover sheet must “front: every vendor order with the totals copied to the corresponding account's Summary Sheet. Please arrange the orders and enter them on the Summary Sheets alphabetically by vendor.

  1. You may order online with BTSB, Follett, Mackin, or Perma-Bound. It is critical that you name your list with your school name, budget and year, (example:Eldorado, Mill10-11). Make a print copy of your order and attach a cover sheet. Indicate the list name on the cover sheet.
  2. If you order online through Follett, remember to use the “Share the List” function on Titlewave's home page: Highlight your order name, click the : “Share the List” button, enter the username of your acquisitions person (for example, sellars_t (high schools) and “send."  Mackin has a similar procedure  - please refer to the "School Library Ordering Information" sheet in your order packet.
  3. If you order online through BTSB or Perma-Bound, be sure to register so your user ID is aps*** where *** is your location code. (example: Armijo ES, the account would be aps215) . Everyone's password should be entered as “bookworm.”
  4. Please “over-order” with contract vendors to adjust for discounts for fill-rate.

    IMPORTANT: indicate the actual amount of money you want to spend in the “DO NOT EXCEED” space on the cover sheet. Enter DNE$...with the 'DO NOT EXCEED” amount on the summary page.
  5. Generate a printed list of your order when possible from a vendor's website or use the sales representative's printed list. Otherwise, order your items on the Library Materials Order Form. If you have catalog pages or fliers, attach them to the order form as backup information for Acquisitions.
  6. Remember to include shipping and handling unless you know it's free.
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