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Chapter IV - Transfer Procedures

Inter-account activity fund transfers must be documented.

EPES process:

  1. Enter the transfer into the system, completing all required fields, numbering sequentially.
  2. Print transfer document. Principal approval must be obtained on the date of the transfer.
  3. Transfer forms should be maintained in numerical order for each school year.

Manual process:

The transfer form must be completed with the following information:

  1. Complete transfer form D-20a, completing all fields, and numbering sequentially.
    1. Obtain principal’s written approval.
    2. Transfer forms should be maintained in numerical order for each school year.

Inactive accounts must be identified by the secretary/bookkeeper and principal each school year.  Amounts should be transferred to active accounts which closely relate to the purpose of the inactive account.

It is inappropriate to transfer student generated funds to a faculty account

Student funds must be spent on the students that raised those funds.

 

 


 

 

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