You are here: Home Internal Audit Activity Fund Manual Appendix D: Sample Forms

Appendix D: Sample Forms

For Principals, Bookkeepers, and Activity Sponsors

All forms may be used as a master (to be copied) or as a guideline (adapt your own). However, certain forms are standard APS issue, available through APS Materials Management (♦) or Office Services (*).

Sample Forms


Cash Advance D-2
Deposit Jacket
D-4
Duplicate Check D-5a,b
Memo for Affidavit D-5a
Affidavit D-5b
Financial Report D-6a,b

Elementary Yearly Report

D-6a
Bank Reconciliation D-6b
Fund Raising Project D-7a,b,c,d

Fund Raising Approval Form (High School)

D-7a

Fund Raising Approval Form (Middle and Elementary Schools)

D-7b

Authorization to Participate

D-7c
Fund Raising Project Summary Form D-7d
Gate Receipts Report (obtain from APS Athletic Department) D-8
Non-Sufficient Funds
D-10

Office Deposit/Cash Count Form*

D-11

Petty Cash* Vouchers (choice of 2)

D-12a
Purchase Orders (Activity Fund) D-13a,b,c,d

Request for Activity Fund Purchase Order

D-13a
Activity Fund Purchase Order♦ D-13b
Record of Purchase Order Issued (PO Log)
D-13c

Record of Payments for Blanket Purchase Order

D-13d
Receipts D-15a,b,c,d,e
Activity Three-Part Receipt♦
D-15a
Receipt Inventory Log D-15b
Receipt Tracking Log D-15c
$25.00 and Under Receipt Form D-15d
Money Collection Form (No Receipt Necessary)
D-15e
Professional Service Agreement (available from APS Procurement Department) D-16
Snack Bar Inventory Form D-17
Tax Deductible Donations (sample memo for donors) D-18
Transfers D-20a
Activity Fund Transfer Form D-20a
Travel: Out of Town Travel Expenses
D-21
Voucher♦
D-22
sample forms
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