Indian Parent Committee By-Laws
The name of the committee shall be the Albuquerque Public Schools Title VII Indian Parent Committee (the IPC).
The IPC has been established to insure that planning, development, implementation, and evaluation of the operational and supplemental programs for Native American students in the Albuquerque Public School occur in a consistent and sustained manner.
The establishment and the work of the IPC are to comply with the rules and regulations governing Title VII, 20 USC 7401 et seq. and Title VIII, 20 USC § 7701 et seq. In conjunction with home, community and school support, the IPC will strive to develop and implement programs and activities to assist each and every Indian student in reaching his/her highest level of academic achievement.
The IPC and the Albuquerque Public Schools (APS) recognize that a positive, working partnership between the IPC and APS must exist in order for students to be successful. The powers and duties of the IPC shall be:
- Provide advice and recommendations to APS to assist the district staff in understanding and meeting the needs of Indian Students.
- Provide APS with information concerning the views of Indian parents and students about unmet educational needs.
- Review the results of the parent/community needs assessment and subsequently provide recommendations to improve academic, behavioral and cultural services to Indian students.
- Review the annual student surveys and assessment results (specifically, hard data concerning student performance in the academic and behavioral areas) and provide APS with recommendations for program improvement.
- Formulate goals and objectives in consultation with APS; review and make suggestions as deemed necessary for programmatic changes.
- Recommend to APS a general plan for the allocation of Title VII Indian student generated funding, as well as other federal, state, and local funds in specific schools, grade level, and Indian oriented programs.
- Recommend Title VII programs and budgets to be forwarded by the Indian Education Department to the APS Superintendent and Board of Education; acknowledge receipt of approved Title VII budgets.
- Assist APS in the recruitment of personnel by recommending recruiting criteria to better meet the needs of Indian students.
- Participate in at least one annual public hearing organized and hosted by APS.
- Recommend to APS, curricula, texts, materials, and teaching methods to be used to better serve the educational needs of Indian students.
- Evaluate program results and recommend appropriate corrective action to better serve and educate Indian students.
- Receive copies of the approved Title VII, and Title VIII Impact Aid proposals for each academic year.
- Have access - in accordance to APS confidentiality policies to all reports, evaluations, surveys, and other program and budget - related documents necessary for review in order to carry out the IPC 's responsibilities.
- Request periodic reports and evaluations from the Indian Education Department regarding Indian Education programs to better serve and educate Indian students.
- Meet regularly with professional staff serving Indian children to gather information and provide support.
- Carry out the powers and duties described above by meeting on a monthly basis-if not more to ensure that the needs of Indian students are being met.
- Provide regular reports to respective Tribes, Pueblos, communities and schools;
- All IPC members must have prior formal authorization by action (motion recorded in the minutes) to represent or speak on behalf of the IPC.
- IPC shall exercise its authority only during duly called IPC meetings.
- IPC members shall not act or speak on behalf of the IPC as an individual; members may continue to speak as parents.
- IPC members are expected to attend all meetings in its entirety in order to fully participate in the discussion and to cast a vote.
- IPC members shall receive training to gain knowledge and skills of IPC roles and responsibilities.
The IPC shall have no powers beyond those expressly set forth herein. The IPC shall have no power to bind any member of the APS district to any debt, liability, or obligation in the absence of an express written authorization from APS. In addition, the IPC shall abide by all APS Board Policies and APS Procedural Directives.
SECTION 1 - MEMBERSHIP OF IPC
Ten (10)members shall constitute the membership of the IPC.
Five (5) parent representatives, one for each of the following:
- Isleta Pueblo
- Santa Ana Pueblo
- Sandia Pueblo*
- San Felipe Pueblo*
- To'hajiilee (Canoncito Navajo)
*Open Seat-reserved- Contingent on completion of MOU
Two (2) at large parent representatives.
One (1) APS Teacher or Counselor member.
One (1) non - voting APS High School Student member who has a 506 Form on file with APS.
One (1) non - voting APS Middle School Student member who has a 506 Form on file with APS.
To the extent possible and to avoid a conflict of interest in IPC matters, voting members of the IPC shall not be blood related to each other. (The non-voting student member may be blood related to an IPC member.)
A parent is defined as any person who is the parent or legal guardian of an Indian student who has a 506 Form and is enrolled in APS or a charter school within APS.
The teacher or counselor is a person who is employed by APS in either a teacher or counselor position. Any Indian Education Department staff member is disqualified from serving in this position.
A student member who has a 506 Form and is an APS identified American Indian person actively enrolled and attending classes at an APS high school or middle school served by Title VII and/or Title VIII funded programs.
SECTION 2 - ELECTION
The election of IPC members shall be held during an open public meeting announced to the public via newspaper, radio, newsletter, or letter.
IPC Members shall be nominated and elected at this open meeting by parents and /or legal guardians of Indian students attending APS. Eligible members shall include:
(1) Parents of Indian children attending APS;
(2) Teachers and counselors employed by APS;
(3) If appropriate, Indian students attending high school or middle school in the district.
SECTION 3 - TERMS
Parent members will serve multi-year terms. All parent members will serve two year terms so long as their student is enrolled in APS.
The student representatives will serve a one year term.
The teacher or counselor member will serve a two year term as long as she/he is employed as a teacher or counselor in APS.
A term is defined as two calendar years from the first IPC meeting of the school year to the last IPC meeting of the second school year. All members will serve two-year terms except for the student representative. The student members will serve one year.
The IPC will elect three officers. The officers will be chairperson, vice chairperson and secretary. The officers will be elected on an annual basis and serve one year. The election will take place at the first meeting of the school year. Officers may serve more than one year.
Parents may serve only as long as their children are actively enrolled in APS. The teacher or counselor may serve only as long as he/she is actively employed by APS. The students may serve only as long as he/she is actively enrolled in APS. The student must maintain a GPA of 2.0, as determined by semester grades.
SECTION 4 - VOTING RIGHTS
Each IPC member (except the non-voting students) is entitled to one vote on IPC matters. Each eligible voting member shall be entitled to one vote and may cast the vote on each matter submitted to a vote of the committee.
SECTION 5 - ATTENDANCE
All members are expected to attend each meeting. An absence will be excused if member contacts the Indian Education Department, 24 hours prior to the meeting or in case of immediate emergency informs the Indian Education Department, she/he will not be attending.
SECTION 6 - TERMINATION OF MEMBERSHIP
Any member may be terminated from membership on the Committee for the following reasons:
- The member who does not attend regular or special meetings of the Committee for three consecutive meetings, and termination is approved by a majority vote of the IPC.]
- The member no longer wishes to serve on the Committee and so indicates by submitting a letter of resignation to the Chairperson.
- If a member does not fulfill his/her roles and responsibilities in a professional manner consistent with cultural values, the member may be asked to resign from the IPC.
- If a parent member’s child is no longer enrolled in APS.
SECTION 7 - VACANCY
If the position of Chairperson should become vacant, the Vice Chairperson will assume the role of the Chairperson. The IPC shall elect a new Vice Chairperson from the members of the IPC.
Any vacancy which occurs on the IPC for any reason shall be filled by an election as provided in Section 2 above for the remainder of the unexpired term of the member being replaced. The election shall be held as soon as is reasonably practical.
SECTION 1 – OFFICERS
The officers of the IPC will be the Chairperson, Vice Chairperson, and Secretary.
SECTION 2 - ELECTIONS & TERM OF OFFICE
The officers of the IPC shall be elected by a majority vote of the IPC at the first regular meeting of the school year.
The officer shall serve a one year term.
Officers shall assume their duties immediately upon election.
SECTION 3 - CHAIRPERSON
The primary responsibilities of the Chairperson is to conduct all meetings of the IPC, including planning meeting agendas with input from the IPC members and the Indian Education Department. Upon approval of the IPC, the Chairperson will sign letters, documents, reports, and grant applications. The Chairperson will be the IPC representative at district and non-district functions. The Chairperson will not have the authority to commit the IPC to any function without the express approval of the IPC.
SECTION 4 – VICE CHAIRPERSON
In the absence of the Chairperson at an IPC meeting, the Vice Chairperson will assume the role of the Chairperson. The Vice Chairperson will carry out various duties as assigned by the Chairperson.
SECTION 5 - SECRETARY
The Secretary, in collaboration with the Indian Education Department, shall maintain the official minutes of the IPC meetings. He/she will also maintain documents of meeting dates, attendance, and news-release bulletins to parents, the district, newspapers and radio stations. Copies of all documents and minutes are to be provided to the IPC members. The IPC secretary, along with the Indian Education Department, shall have the full responsibility to provide copies of the minutes to the Director of the Indian Education Department.
SECTION 6 - THE PARENT REPRESENTATIVES
The representatives shall provide input and advice concerning programs and curriculum as they relate to schools, parents and students.
SECTION 7 - TEACHER OR COUNSELOR REPRESENTATIVE
The Teacher or Counselor representative shall not serve as an officer. The Teacher or Counselor Representative shall provide input and advice concerning IPC programs and curriculum as they relate to schools, parents, and students.
SECTION 8 - STUDENT REPRESENTATIVE
The student representativesshall not serve as an officer, but shall provide input and advice to the IPC concerning student and school related issues.
SECTION 9 - EX-OFFICIO MEMBER
An Ex-officio member is any interested person from the community.
SECTION 1 - MEETING REQUIREMENTS
The IPC meeting schedules will be developed one school year in advance. The IPC secretary, in collaboration with the Indian Education Department, will mail a business agenda indicating the agenda items, the date, hour and location of the meeting to the IPC members. They shall receive the notices at least two days before the meeting and a telephone reminder to the IPC members prior to the meeting will be done by the IPC secretary and Indian Education Department.
SECTION 2 - REGULAR MEETINGS
Regularly scheduled business meetings will be held on the third Monday of every month in the calendar year. A pre-determined time and place will be established. All business meetings of the IPC will be open to the public.
The open meetings will be advertised at community based facilities, through the APS school site publications and the radio and television.
SECTION 3 - SPECIAL MEETINGS
The Chairperson or the APS Director of the Indian Education Department may call special meetings of the IPC at any time. Members shall be notified by telephone, email or mail within a reasonable time before the meeting. Special meetings may include conference calls.
SECTION 4 - SPECIAL COMMITTEES
The Indian Education Department may establish an ad hoc committee, which shall consist of appointed IPC and non-IPC members. Ad hoc committees shall be established as needed. All final decisions are reserved for the IPC. The Ad hoc committees will report to the IPC as requested.
SECTION 5 – QUORUM
Four members of the IPC shall constitute a quorum to conduct business at any duly called meeting by the IPC. Decisions made by the members present at any meeting shall be an act of the IPC.
The teacher and student members will count as part of the IPC quorum.
Members will wait no more than 30 minutes for a quorum to be present. IPC members present will then conduct a work session.
SECTION 6 - OPEN MEETINGS
All regular business and special IPC meetings shall be open to the general public.
SECTION 7 - RULES OF ORDER
Roberts’ Rules of Order shall govern the parliamentary procedures of all meetings of the IPC not otherwise covered by these By-Laws. Training in Roberts' Rules of Order will be provided as needed to newly elected member.
SECTION 8 - AGENDA AND MINUTES
An agenda of each meeting of the IPC and minutes of the previous meeting shall accompany the notice of that meeting and shall be sent to all members of the IPC. Any information supporting agenda items will also be sent. The Indian Education Department and the IPC will jointly be responsible for disseminating the agenda and minutes.
SECTION 1 - MEETINGS
All IPC parent and student members will be compensated for attending one regularly scheduled IPC meeting per month at a rate of $75.00 based on availability of funds
IPC members must be in attendance for more than 60% of the meeting time to be eligible for the stipend.
IPC members who do not attend the meetings will not be compensated. The sign in sheet that indicates the name of IPC attendees and their signature will be used as the official record of attendance.
SECTION 2 - PER DIEM
IPC members will be reimbursed for travel expenses incurred for in state and out of state approved travel, consistent with the APS policies regarding per diem when overnight travel is required for IPC official business, conferences and training.
SECTION 3 – MILEAGE
IPC members will be reimbursed for mileage when overnight travel is required for conference and training attendance, consistent with the APS policies regarding mileage.
SECTION 4 - TRAINING EXPENSES
The Indian Education Director will allocate its budget, costs for professional development of IPC members, including workshops and conferences.
Members will be expected to attend all of the training and submit a written report to the Indian Education Department, and provide an oral report at a regularly scheduled IPC meeting.
The IPC, with the advisement of the Indian Education Department, shall have the power to alter or amend these By-Laws at any time, by two thirds (2/3) affirmative vote of the IPC members, provided that the alteration or amendment is to carry out the purpose of the IPC as herein above expressed. Any alteration or amendment must conform to the Title VII guidelines.
The Title VII IPC By-Laws may be modified or amended by mutual consent of the Title VII IPC and the APS Board of Education.