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You are here: APS Home → Finance → Accounts Payable → Vendors

Vendors

 

New vendors are only considered at the request of an APS school/location. Requests are not accepted directly from applicant vendors. If you are a contractor/business interested in receiving notification of requests for bids, please contact Leslie Poe, 505-878-6126, in the Procurement Department.

 

All vendor requests are usually processed within 24 business hours. In some cases the request must go before the Vendor Approval Committee for their consideration, so these requests can take up to 5 business days. All requests are approved or declined at the complete and sole discretion of the Vendor Approval Committee.

 

When submitting a vendor number request it is REQUIRED to list/attach:

  • the APS Requester’s name and phone number
  • all of the applicant vendor’s information
  • a contact for the applicant vendor, including a phone number and/or email for that person
  • a description of services or goods (what will we be paying the applicant vendor for)
  • a fully completed, signed and dated W-9 (filled out by the applicant vendor)

Omission of any of the above may result in the Vendor Approval Committee declining your request.  To avoid unnecessary delays please fill out all vendor request forms completely.


There is now ONE FORM for both Contractor and General vendor number requests.  Effective March 5, 2012, any form other than the Albuquerque Public Schools Vendor Number Request Form will be declined and a vendor number will not be issued.

 

Note about requesting a vendor number for a SERVICE PROVIDER: As a general guideline, and in an effort to save you time, any applicant using their Social Security Number MUST also submit the business documentation listed in the Contractor Vendor box. In most cases, any applicant using a Federal Tax ID Number (EIN) will not have to submit additional documentation. This guideline does not apply in ALL situations, and you may be contacted to request additional business documentation/information from the applicant vendor, to be submitted for consideration by the Vendor Approval Committee.

 

To change or add information on an existing vendor, please submit the request on the Vendor Number Address Change Form. It is REQUIRED to also request a new W-9 from the vendor for a change of name, address or Tax ID Number. If you are requesting a change of the vendor's contact info, or if you're requesting the addition or change of a location, a W-9 is not necessary.

 

For APS to receive goods and/or services prior to having an approved purchase order is in violation of the New Mexico Procurement Code, Section 13-1-28 through Section 13-1-199, NM SA 1978, could constitute a possible audit finding, and is reportable to APS Internal Audit.

 

Please contact Amanda Cochran with questions or for additional information.

 

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