Effective July 1, 2014, the new will be the only vendor request form that will be accepted. This form is used for requesting a new vendor, changing a current vendor's information, or reactivating an inactive vendor.
Any requests submitted on previous forms will be returned to the requester.
Please click for the new form with instructions for requesting a new vendor, changing a current vendor's information, or reactivating an inactive vendor.
New vendors are only considered at the request of an APS school/location. Requests are not accepted directly from applicant vendors. If you are a contractor/business interested in receiving notification of requests for bids, please contact Leslie Poe, 505-878-6126, in the Procurement Department.
VENDOR NUMBERS TO EMPLOYEES, CURRENT AND FORMER
APS does not, under any circumstances, issue a vendor number to an individual who is a former APS employee within one year of that individual’s termination of employment. Vendor Number requests for former employees will be considered by the Vendor Approval Committee only after the individual’s one-year lapse of APS employment.
Additionally, APS does not issue a vendor number to an individual who is a current APS employee, except for reimbursement purposes. Any other type of payment through the Accounts Payable system will be disallowed. Payments for services provided by current employees should be submitted to payroll on a miscellaneous time sheet.
NEW MEXICO PROCUREMENT CODE
For APS to receive goods and/or services prior to having an approved purchase order is in violation of the New Mexico Procurement Code, Section 13-1-28 through Section 13-1-199, NM SA 1978, could constitute a possible audit finding, and is reportable to APS Internal Audit.
Please contact Amanda Cochran with questions or for additional information.
- APS Contractor Policies
- Contractor Memo from Tami Coleman, Executive Director of Accounting, 4/12/2010