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Unexcused Absences

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See the Referral Process Flowchart for Unexcused Absences >>

  • Without notification from parent/legal guardian, absences will be considered unexcused including:
    • Non-school sponsored activities or trips
    • Family vacations outside of the normally scheduled school break
  • In APS, a student is considered “a student in need of early intervention” at five (5) unexcused absences and a habitual truant at ten (10) unexcused absences in a year.
  • Each school will attempt to investigate unexcused absences through telephone contact or home visits with parents/guardians as soon as possible and advise them regarding the importance of regular school attendance and the legal implications of missing school.
  • A notification to parent/guardian, of those students at the two (2) day unexcused benchmark, will be generated automatically utilizing the parent notification system SchoolMessenger by phone. (being respectful and in the language and manner that is understandable by student and parent/guardian)
  • A notification to parent/guardian, of those students at the five (5) day unexcused benchmark, will be generated automatically utilizing the parent notification phone system. (being respectful and in the language and manner that is understandable by student and parent/guardian)
  • Each school Attendance Advocate will contact the parent/guardian by phone or home visit within a week of the 5th unexcused absence.
  • Each school Attendance Advocate will develop an attendance contract with the parent/guardian/student after the 5th unexcused absence. Students will be referred to the school’s Student Assistance Team (SAT) or School Health/Mental Health team (SH/MHT), as appropriate.
    • If referred to the SH/MHT a conference will be held with parents/guardians and student.
    • SH/MHT will review student file, review interventions to address truancy and identify and document new interventions to keep students in school (they may assign school staff to work with the student or they may refer to an outside agency to work with the student and family).
    • The interventions will contain follow-up procedures to ensure that the causes for the student’s unexcused absences are being addressed.
  • If the student is a habitual truant (10th unexcused absence) a written notice of the habitual truancy will be mailed to the student’s parent(s)/guardian(s); the notice shall, in the language and manner that is respectful and understandable by parent/guardian and student, include an explanation for the letter and that the parent/legal guardian is to contact the school to arrange a meeting to resolve the attendance issue and focus on keeping the student in an educational setting.
  • If there is another unexcused absence after delivery of a written notice of habitual truancy, the student shall within seven (7) days of this unexcused absence, be referred to the Juvenile Probation Office for an investigation as to whether the student shall be considered to be a neglected child or a child in a family in need of services because of habitual truancy and thus subject to the provisions of the Children's Code.
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