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Capital Master Plan Basics

Introduction

The Capital Master Plan office develops and monitors implementation of the APS Capital Master Plan (CMP). The Capital Master Plan guides expenditure of capital resources of the district.

Specific responsibilities of the CMP office include:

  • Preparing enrollment projections for the district and each school
  • Conducting utilization and capacity analysis
  • Maintaining district school planning standards
  • Evaluating the physical and functional performance of district facilities
  • Identifying the need and placement of new schools
  • Overseeing the process for making school district boundary adjustments
  • Overseeing the process of developing the district capital strategy and preparing specific election packages
  • Monitoring implementation of capital budgets
  • Overseeing collection of school facility fees
  • Preparing special studies regarding topics affecting capital budgeting to meet district needs.

2011-2016 Capital Strategy

APS Board of Education adopts a capital funding strategy as part of the Capital Master Plan that includes multiple funding sources that generally spans 6 - 8 years. The Board approves a specific capital package prior to each election for voter approval. The current 2011-2016 Capital Strategy provides approximately 1 Billion dollars every 6 years in voter approved local revenue to meet district needs.

Capital Resources

There are two primary sources that fund APS.

Operational funds (e.g., money that pays teachers' salaries, heat and cool the schools, etc.) comes from the state based on a state-wide equalization formula.

Capital funds (e.g., money to build new schools and renovations). Locally derived capital funds are approved by district voters and are based on local property taxes. APS uses both mill levies and general obligation bond issues. 

General Obligation Bond (GO Bonds)

GO Bonds are debt financing issued every 3-4 years. APS borrows money that is paid back by local property tax collections.

Funds are directed primarily for larger capital projects such as new schools, major additions, educational programmatic needs and school, and district-based technology.

Since 2010, APS has also uses Educational Technology Notes (ETNs) to fund a portion of the district's technology needs. While ETNs do not require voter approval, APS issues the notes within the approved general obligation capacity.

HB 33 (House Bill 33)

6 year mill levy (funds collected through out the year with most of the collections in December and January)

Traditionally, APS uses HB 33 revenues to:

Renew existing facilities (school-based and district-wide funds)

Address specific health-safety and code compliance issues

Provide for educational equipment and support

Provide for smaller capital needs at each facility through distribution of School Improvement Project (SIP) funds.

HB 33 is also a contributory source of funds for additional classrooms and contingencies in concert with on-going general obligation bond cycles.

SB9 (Senate Bill 9)

6 year mill levy (funds collected throughout the year with most of the collections in December and January)

Used to address the maintenance and renewal concerns in the district. SB9 is traditionally allocated in a number of 'funds' that are budgeted and expended on a yearly basis.

SB9 funds also provide supplementary school funding for capital and technology needs at district schools.

Other Sources of Capital Funds

There are other potential sources of capital funds. However, since these sources are not guaranteed, they are not budgeted with the district's capital master plan. Should they become available they provide additional capacity to address CMP unfunded priorities.

Direct Legislative Appropriations

These are grants used for specific projects by state legislators. The CMP provides information to schools about 'unfunded' projects to help direct state appropriations to appropriate projects.

Direct legislative appropriations have been a significant source of technology funding.

Public School Capital Outlay Council (PSCOC) Standards-based Grants

PSCOC grants are a relatively new major source of funds for capital funding

The State of New Mexico has adopted adequacy standards that all state schools must meet.

All school districts can apply for state matching funds if they have a five-year master plan on file and an approved maintenance plan. There are guidelines for master plans and maintenance plans.

The degree of match varies from district to district -- APS' match is 45% (state provides 55% of approved project)

State has developed priorities for funding based on a state-wide assessment of all schools.

The Public School Facilities Authority (PSFA) serves as staff to the PSCOC.

Land Sales

APS buys, sells, and trades land for school and administrative use. Generally all proceeds are used for future land purchases.

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