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Kindergarten Observation Tool (KOT)

The Kindergarten Observation Tool is a state mandated assessment that APS will be administering in the 2017-2018 School Year to assess students as they enter kindergarten.  

K-3 Plus:

  • All K3+ teachers will administer KOT during the K3+ window (25 instructional days).
  • Students who attend 20 out of the 25 K3+ instructional days should have a complete record of final ratings submitted by K3+ teacher.
  • Beginning of year teachers may not override K3+ final ratings, but may enter final ratings for incomplete indicators.

General Guidelines:

  • The KOT must be implemented within the first 30 instructional days.
  • The KOT should be implemented for students who have entered the classroom within the first 15 instructional days.
  • Students who attend 24 out of the 30 instructional days from the beginning of the school year should have a complete record of final ratings submitted.

Assessment Window

2017-2018 School Year KOT Window for Observation Final Ratings Entry Deadline
K3+ Alternative Schedule June 8 - July 14, 2017 July 21, 2017
K3+ Traditional Schedule June 15 - July 21, 2017 July 28, 2017
2017-2018 Alternative Schedule Schools July 26 - September 6, 2017 October 15, 2017
2017-2018 Traditional Schedule Schools August 16 - September 27, 2017 October 15, 2017


KOT 2017 APS Calendar

Download the Calendar


K3+ Due Dates

(Traditional and Alternative)

2017/18 Traditional Dates

2017/18 Alternative Dates

Kindergarten student rosters are entered in Synergy

June 19


August 18

4:00 pm

July 28


Teachers attempt first logon to KOT site on or before:

June 26

September 1

August 1


CHECKPOINT:  If teachers do not receive a confirmation email regarding their login within 3 days after their login attempt, they must notify for assistance.

KOT Observations Conducted

June 8-July 14 (Alternative)

June 15-July 21 (Traditional)

August 16 -  September 27


July 26 -September 6

CHECKPOINT:   Are all of your teachers able to login?  Are they entering outcomes into the KOT system?

KOT Observation Data Entered

Enter as you go**

Enter as you go**

Enter as you go**



CHECKPOINT:  Have all observations been entered into the KOT system?

KOT Entry Window Ends - submit final ratings

July 21 (Alternative)

July 28 (Traditional)


October 13



October 13


 (PED entry website will remain open through Sunday, October 15.)

* If a teacher has not yet received a login confirmation, they can still begin observations and record data on the Quick Look Recording Sheets available on the NMPED website without a login required.  Go to:

If they can’t login, check that all kinder students are entered into Synergy.  PED will not issue a teacher a login until their class roster has been fully entered and uploaded.

 **Teachers should begin to enter data throughout the observation period and should NOT wait until the end of the entry period to enter data.  The bulk of data collected on each student will require a significant amount of time for entry into the system.  Waiting until the end may result in incomplete data uploads.


Please contact for additional questions.


KOT Login Page

KOT Website

Teacher Resources

 KOT Training Video

NOTE:  The students in this video are not APS students. The training video was created using the state-wide demonstration site.

MEMO from Diane Kershen to Principals 


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