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Kindergarten Observation Tool (KOT)

The Kindergarten Observation Tool is a state mandated assessment that APS will be administering in the 2016-2017 School Year to assess students as they enter kindergarten.  

K-3 Plus:

  • All K3+ teachers will administer KOT during the K3+ window (25 instructional days).
  • Students who attend 20 out of the 25 K3+ instructional days should have a complete record of final ratings submitted by K3+ teacher.
  • Beginning of year teachers may not override K3+ final ratings, but may enter final ratings for incomplete indicators.

General Guidelines:

  • The KOT must be implemented within the first 30 instructional days.
  • The KOT should be implemented for students who have entered the classroom within the first 15 instructional days.
  • Students who attend 24 out of the 30 instructional days from the beginning of the school year should have a complete record of final ratings submitted.

Assessment Window

2016-2017 School Year KOT Window for Observation Final Ratings Entry Deadline
K3+ Alternative Schedule June 8 - July 14, 2016 July 22, 2016
K3+ Traditional Schedule June 15 - July 21, 2016 July 29, 2016
2016-2017 Alternative Schedule Schools July 25 - September 2, 2016 October 15, 2016
2016-2017 Traditional Schedule Schools August 15 - September 26, 2016 October 15, 2016


KOT 2016 APS Calendar

Download the Calendar


K3+ Due Dates

(Traditional and Alternative)

2016/17 Traditional Dates

2016/17 Alternative Dates

Kindergarten student rosters are entered in Synergy

June 20


August 16

4:00 pm

July 20


Teachers attempt first logon to KOT system

June 24-June 27

September 1

August 1


CHECKPOINT:  If teachers do not receive a confirmation email regarding their login within 3 days after their login attempt, they must notify for assistance.

KOT Observations Conducted***

June 8-July 14 (Alternative)

June 15-July 21 (Traditional)

August 15-  September 26


July 25-September 2

CHECKPOINT:   Are all of your teachers able to login?  Are they entering outcomes into the KOT system?

KOT Outcomes Entry Input

Enter as you go**

Enter as you go**

Enter as you go**



CHECKPOINT:  Have all observations been entered into the KOT system?

KOT Entry Window Ends

July 22 (Alternative)

July 29 (Traditional)


October 14



October 14


 (PED entry website will remain open through Saturday, October 15.)

 * If a teacher has not yet received a login confirmation, they can still begin observations and record data on the Quick Look Recording Sheets available on the NMPED website without a login required.  Go to:

If they can’t login, check to be sure that all of your kinder students are entered into Synergy.  PED will not issue a teacher a login until their  class roster has been fully entered and uploaded.

 **Teachers should begin to enter data throughout the observation period and should NOT wait until the end of the entry period to enter data.  The bulk of data collected on each student will require a significant amount of time for entry into the system.  Waiting until the end may result in incomplete data uploads.


Please contact for additional questions.


KOT Login Page

KOT Website

Teacher Resources

 KOT Training Video

NOTE:  The students in this video are not APS students. The training video was created using the state-wide demonstration site.

MEMO from Diane Kershen to Principals 


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