District buildings will customarily be opened, closed and secured only by the designated building manager, assigned custodian or another district employee specifically designated to perform those functions. The building manager may allow other employees to apply for access privileges and building keys under certain circumstances that are beneficial to the district and or the operation of the building in question. Any employee granted access privileges is required to enforce and abide by all district policies and procedures regarding the use of the building and any equipment therein.
A. Building Manager Designation of Access Privileges
At the
beginning of each academic year the building manager will submit a roster to
the Albuquerque Public Schools Police Department of any employee who is
authorized access to that building site while the building is locked but during
normal access hours. The building access
forms along with emergency contacts are due at the school police department no
later than September 30th of each year. These forms can be downloaded from the APS
website under the School Police Department.
B. Normal Access Hours
Normal
access hours for district facilities are defined as 5:00 am to 8:00 pm, Monday
thru Friday. Alarm are
disengaged at all sites by the dispatcher at 5:00 am Monday thru Friday,
eliminating the need for a call at each site.
Request for building access after normal hours must be approved by the
Superintendent or her designee.
Employees
authorized to access their sites on weekends may only do so from 9:00 am 4:00
pm both Saturday and Sunday.
C. Exceptions:
·
The Superintendent’s team, principals,
directors, custodians, maintenance and operations, and KANW.
·
High Schools: Because of the number of activities, High
Schools are exempt from this policy.
·
School Activities: Building access hours
may be extended by the site administrator for activities such as parent
conferences, PTO meetings, Church groups, etc. or any other activity needing
extended hours.
·
Building access is denied on the following
holidays: Thanksgiving Day, Christmas Eve, Christmas day, and New Years Day.
An
employee who is entering the building during normal access hours but when the
building is locked must call the APS Police Department before entering the
building. The employee must provide the
dispatcher their employee number, exact areas of the facility they will be
entering and an estimated time they will be leaving the facility. Employees who are not on the authorization
roster provided to the APS Police by the site administrator will not be granted
access to the building.
Employees
are prohibited from accessing facilities for personal reasons.
It
is mandatory that the employee call the APS Police Department if they are
staying longer than the time they gave as their estimated time out to extend
their estimated time out.
It
is mandatory that the employee call the APS Police Department when they leave
so the alarm may be reset.
A
building manager may remove key holding privileges from any employee who
violates this procedure.
Employees
who fail to follow this procedure and as a result APS Police is dispatched to
an alarm are subject to:
·
First Offense - The employee will be given
a verbal warning
·
Second and Subsequent Offenses - The
employee’s keys will be confiscated and the employee will be removed from the
building. The confiscated keys will be
held at the APS Police Department and must be picked up by the site
administrator or their designee.
An
employee who abuses building access privileges or who repeatedly violates this
procedure may be subject to disciplinary actions as outlined in human resources
policy.
NSBA/NEPN
Classification: ECAB
Approved:
March 1998
Reviewed:
January 2001
Revised:
November 2004