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(The minutes and agendas are listed newest ot oldest)
President: Cathy Smith-Hartwig, smithce8@msn.com, 299-9466 Vice-President: Jane Cook, tebocook@aol.com, 275-2089
EMS GENERAL PTA MEETING
April 13, 2007
In attendance: Cathy Smith-Hartwig (President), Jane Cook (Vice-President), Delma
Madrigal-Wiseley (Treasurer), Ellen Espinosa (Secretary), Debbie Hamilton (Ex-
Officio), Michele Edwards, Shelly O'Hea, Ann Meyer-Savighon, Cindy O'Niell, Juli
Koleske, Lisa Platzbecker, Lori Peterkin, Teena King
Called to order: 12:38 PM
Secretary's Report: The minutes from the last meeting were reviewed and approved.
Treasurer's Report: Delma reported that there is $3,410. which was not used by the
Choices Program and is now back in the PTA budget. There was a discussion as to
how to spend the money. The requests for funds from earlier in the year were review-
ed. It was decided that $2,000. would be given to the PE Dept.to use toward needed
equipment. $910. would be given to the Media Center to purchase assorted books
and instructional DVDs. The remaining $500. would be given to the school for 5
TV/DVD players to be used by all the teachers. Cathy moved that the funds be dis-
tributed as previously stated; Shelly seconded the motion.
Administrator's Report: Debbie Hamilton reported that the staff has been very busy .
Overall, the talent show went well. Everyone, however, was dissappointed by the be-
havior of several students who came to the show without their parents. Their behavior
was rude and disruptive. The Drama Club production of "Annie" is to be held next
week. Debbie will be out next Tuesday - Friday to be a part of a Professional Judge-
ment Panel. The Panel will discuss funding for the schools. They will specifically
look at high moblility, low socio-economic, and special needs issues, as well as
English as a second language families issues. Numbers are to be decided later
today regarding transfer students. The school budget has been approved the
Instructional Council. May 18th is the seventh grade activity day at Itz. The entire sixth
grade will be attending a play on May 4th. Debbie expressed frustration over the
difficulties enforcing the cell phone policy. Students continue to text and recieve phone
calls during class. The phones are being confiscated in large numbers.There have
also been instances of pictures of tests being taken with cell phones as well as pictures
taken in locker rooms. Different ideas were discussed to help deal with the problem.
Committee Reports:
Clothing Bank: There will be a "drive-by" clothes donation drop off on April 19 before
school in the parking lot.
Entertainment Books: It is yet to be determined if the PTA will sell the books next year.
Eight Grade Dance/Promotion: The promotion will be held on May 27. Charlene is
continuing to get volunteers. Teena King offered the use of materials that have been
used at EHS in the room where the promotion is to be held. The decorations would
then not have to be made again and again. Shelly O'Hea offered the service of her
families graphic shop if needed.
Library Services: A Book Fair will be held next week. Volunteers are still needed to
help at the Fair.
Newsletter: Beth Beal has agreed to coordinate the newsletter distribution next year.
She went with Cathy during last month's distribution to learn the bulk mail procedures.
Recognition: Jane reported that parents will get an actual invitiation this year to the
event.
Staff Appreciation: Shelly reported that this month's lunch is being held on the 19th.
It will be an Italian theme. The food will be provided by parent volunteers.
Unfinished Business: The PTA Committee notebooks are due by May 10th.
New Business: The NM PTA Convention is being held on May 11 and 12. The slate
for the 2007-2008 PTA Board was voted on. Cathy moved that the slate be approved
and Lori Peterkin seconded the motion. The 2007-2008 PTA Board is as follows:
President: Juli Koleske
1st Vice President: Delma Madrigal-Wiseley
2nd Vice President: Cindy O'Niell
Treasurer: Lisa Platzbecker
Secretary: Ellen Espinosa
Announcements: The May PTA meeting has been rescheduled for May 4 at 12:30.
There will be a short meeting with a pot-luck social.
Adjourned at 1:31 PM
EMS GENERAL PTA MEETING
March 9, 2007
In attendance: Cathy Smith-Hartwig (President), Delma Madrigal-Wiseley (Treasurer), Ellen
Espinosa (Secretary), Debbie Hamilton (Ex-Officio), Tonya Abernathy (Ex-Officio), Beth Beal,
Lisa Platzbecker, Paula Slavin, Cindy O'Niell, Juli Koleske, Teresa Ostrem
Called to order: 12:35 PM
Secretary's Report: The minutes for the last meeting were reviewed. The minutes were accepted
after one correction. Under Administrator's Report: It should read that Mrs. Hamilton asked for
volunteers for the next Mini Course Day, not the next Collaboration Day.
Treasurer's Report: Delma reported that 3 of the projectors came in that were ordered for the
library with PTA funds. There was a one time purchase of notebooks for the PTA Chairpersons
which totaled $114.57. More money than was expected came in from Albertsons. There will be
one more catered luncheon for the staff as well as Teacher Appreciation Week later in the year.
The budget was approved.
Administrator's Report: Debbie Hamilton reported that the standardized testing is finished except
for the make-up days. The 8th graders did not receive calculators in their test packets as expected.
EMS borrowed calculators from Eldorado for the students. There will still be an assembly on March
22 to address the "pharming" incident at EMS. We will receive the school budget soon. There will
be very little discretionary funds. The entire 6th grade will go on a field trip in early May. A letter
went out to parents of 8th graders to explain the policy for attendance at the end of the year
activities. Students who get suspended in April or May will not get activity privledges. The snow day
will be made up in an additional ten minutes each school day. The ten minutes will be added to one
class period for one calendar week. Inservices, Collaboration Days, Mini Course Days, etc. will all
be taken into account. There are several new offerings for the next Mini Course day. The admin-
istration is looking at a possible staff wellness class to be offered next year which would be offered
before or after school.
Teacher's Report: Cindy Huffstodl reported that the 8th grade promotion will be held at Eldorado on
May 24. We are renting chairs for the event with an additional charge to set up the chairs. There was
a discussion as to getting the chairs set up without using the rental company so as to avoid the
charge.
Committee Reports:
Clothing Bank: Cathy read a note that was received from the Clothing Bank thanking EMS for the
160 bags of clothes donated. Another Clothing Bank drive-by donation will be held in April.
Instructional Council: Delma reported that notebooks are being set up for the IC.
Entertainment Books: Delma reported that the new PTA Board will decide if the Entertainment
Book sales will continue next year.
Front Office Volunteers: Lisa reported that everything continues to go well in the front office.
Library Services: A Book Fair will be held April 14-17. The set up will be on the 14th with the actual
sale on the 15th-17th.
Newsletter: The new editor is in place. New ads are continuing to come in.
Student Store: Juli reported that there have been some volunteers leave from the Friday time slots.
She will use substitutes to fill in the vacancies.
Unfinished Business: The buses for the 8th grade activity day will be paid for out of the Activity
Account. The money for the snacks will be paid directly out of the PTA. We might see a change in
the $3,500. for the Choices Program next year.
New Business: The Nominating Committee has met andselected a PTA Board for the 2007-2008
school year. Juli Koleske has been slated for President, Delma Madrigal-Wiseley for 1st Vice Pres-
ident, Cindy O'Niell for 2nd VP, Lisa Plazbecker for Treasurer, and Ellen Espinosa as Secretary.
The proposed Board will be voted on at the next PTA meeting.
Members of the current PTA Board went to our feeder elementary schools most recent PTA
meetings to encourage incoming 6th grade parents to be involved with the EMS PTA. next year.
Announcements: The next meeting will be on April 13, 2007 at 12:30.
Adjourned 1:17 PM
EMS PTA MEETING
February 16, 2007
In attendance: Cathy Smith-Hartwig (President), Jane Cook (Vice-President), Delma
Madrigal-Wiseley (Treasurer), Ellen Espinosa (Secretary), Debbie Hamilton (Ex-
Officio), Tonya Abernathy (Ex-Officio), Donna Catton, Susan Ellenwood, Rona Gomez,
Beth Beal, Teresa Pelock, Juli Koleske, Cindy O'Niell, Ginette Beluse, Marilyn Gruen,
Lisa Platzbecker
Called to order: 12:38 PM
Secretary's report: The minutes were reviewed and approved.
Treasurer's report: The budget was reviewed and approved.
Administration Report: Debbie Hamilton spoke about the February 1st incident involving
some students and prescription medications taken from their parents without consent.
Debbie sent out a letter to the students and parents about the incident. The students
involved were disciplined. An EMS parent called the media which led to Debbie giving
an interview on the local news.There will be a March 21st assembly about the dangers
of "pharming." A detective and a woman whose son died from "pharming" will speak
at the assembly. Parents are welcome and encouraged to attend. The Standards
Based Assessment testing will begin on February 27. March 2 will be an early release
day. The April 12th collaboration day has been cancelled. There will be an EMS fund-
raiser at Applebees on February 22. EMS has not received final word from APS about
adding extra minutes to the school days to make up for the most recent snow day.
Debbie said that more presenters and instructors were needed for the next collaboration
day.
Committee Reports:
Clothing Bank: There was discussion about a possible clothes drop-off day in the Spring.
Instructional Council: Delma reported that there will be changes in the lunch periods next
year. The 6th and 8th graders will have their own lunch periods with the 7th graders being
split between the two. There will be same gender Indsutrial Arts classes offered next year.
Collaboration days will return next year.
Front Office Volunteers: Lisa reported that everything was going well.
Library Services: A new Book Fair volunteer will be needed next year.
Newsletter: The new newsletter coordinator will be putting out the final newsletter for this
school year.
Staff Appreciation: The Valentines for the staff were well received.
Student Council: The council will be working on the 8th grade dance which will be held on
April 27th.
Student Store: Juli reported that everything is going well. Lisa Sorenson will continue to do
the purchasing for the store next year.
Volunteer List: Cathy reported that we will place most of the responsibility of this committee
to the Vice-President's job description. There was a discussion about forming parent-
teacher teams so that the teachers could call on the parent to help out during the year if
needed.
Unfinished Business:
A chairperson is still needed for the Newsletter Distribution Coordinator.
New Business:
A Nominating Committee is needed to find volunteers for next year's PTA. A brief discussion
ensued about possible nominees. Cathy moved that Jane, Delma, and Juli be approved for
the committee. They were accepted. There was a request for funds for a 7th Grade Activity
Day at the end of the year. The request is for $1,000. for buses. The 7th graders will go to
Itz. Cathy moved that we approve the funds request. Jane seconded the motion. Jane pre-
sented notebooks for each committee in the PTA. The notebooks will be used for record
keeping and will insure consistency from year to year. Each committee chairperson is asked
to write a full job description, maintain the notebooks, and write a year-end report. Notebooks
will be turned in at the end of each school year unless the chairperson is continuing in the
position the following year. Delma reproted that more help is needed with the Entertainment
Book sales. There was discussion about adding a PTA question on the Quality of Education
Survey that goes out to the parents.
Announcements:
The next meeting will be held on Friday, March 9th.
The meeting was adjourned at 1:40.
EMS GENERAL PTA MEETING
January 12, 2007
In attendance: Cathy Smith-Hartwig (President), Jane Cook (Vice-President), Delma
Madrigal-Wiseley, (Treasurer), Ellen Espinosa (Secretary), Tonya Abernathy (Ex-
Officio), Juli Koleske
Called to order: 12:35
Secretary's Report: The minutes were reviewed. A correction was made in the min-
utes to read that only a newsletter coordinator is needed for next year. Cathy Smith-
Hartwig made a motion to accept the minutes with the correction noted. Jane Cook
seconded the motion.
Treasurer's Report: Delma reported that we longer have to pay bank fees for the PTA
account. There have been $220. in total donations received for the teacher's wish list.
There is approximately $2,920. in funds to be decided. A $500. check will soon be
sent to the PTA Clothing Bank. A breakdown of the Staff Appreciation funds from last
year and this year was discussed. A $3,000. budget was set for the fund. Cathy
Smith-Hartwig approved the budget with Jane Cook seconding the motion.
Administration Report: Tonya Abernathy reported the enrollment projections for next
year. The estimated enrollment will be 920. EMS is over its enrollment for 7th graders.
Eight new students have enrolled since school resumed in January.
Committee Reports:
Instructional Council: Delma reported that the Council would be discussing a possi-
bility of adding a third lunch period at EMS next year to help with overcrowding of
the cafeteria. The Council will also discuss testing results and the idea of same
gender classrooms. The next meeting of the IC will be on January 17th.
Library Services: The library has started implementing the new bar code system for
the books. It has proven to be a very time consuming task.
Recognition: Cathy has received an e-mail from a spirit sales vendor who sells items
which can be printed with the school logo and then sold to the students. It might be
something for the PTA to look into.
School Improvement Team: APS has been contacted about procedures for running
efficient fire drills.
Staff Appreciation: The holiday cookie exchange went well.
Unfinished/Ongoing Business:
A chairperson is still needed for the newsletter distribution coordinator. The new
person could be trained now so as to be ready for next year. Cathy will contact a
few of the people who helped with the newsletter workdays to see if any of them
would be interested in the position. A chairperson is also needed for the 8th grade
promotion and dance. Charlene was suggested as a possible candidate. A date
needs to be set for the event.
There was a discussion about how to allocate the money collected for the teacher's
wish lists. The money will be distributed as follows:
$500. to the Music Department for the McAdams Metronome Tuner. A parent group
will raise the remaining $500. for it.
$560. to Industrial Arts for a lathe.
$60. to the Social Studies Department for plastic crates and a file box.
$800. to the Media Center for audio/visual equiptment.
$260. to the Language Arts Department for a Proview Audiovisual cart.
$500. toward next semester's Mini Courses.
Announcements:
The next PTA meeting will be held on February 16, 2007. The meeting was moved
from the 9th due to a planned inservice for EMS on that date.
The meeting was adjourned at 2:00PM.
EMS PTA MEETING
December 8, 2006
In attendance: Cathy Smith-Hartwig (President), Jane Cook (Vice-President), Delma
Madrigal-Wiseley (Treasurer), Ellen Espinosa (Secretary), Debbie Hamilton (Ex-
Officio), Juli Koleske, Lisa Platzbecker, Marilyn Gruen, Shelly O'Hea
Called to order: 1:40PM
Meeting was held at Cathy's home following a pot-luck luncheon.
Reviewed and accepted budget.
There have been some donations made for the teacher's wish lists.
Debbie Hamilton spoke briefly about a math cirriculum for middle schools.
65 people have opted out of a paper copy of the monthly newsletter in favor of the
on-line version.
A newsletter editor and coordinator are still needed for the 2007-2008 school year.
Meeting was adjourned at 2:00PM.
EMS GENERAL PTA MEETING
November 10, 2006
In attendance: Cathy Smith-Hartwig (President), Jane Cook (Vice-President), Delma
Madrigal-Wiseley (Treasurer), Ellen Espinosa (Secretary), Debbie Hamilton (Ex-
Officio), Cindy Huffstodt, Teena King, Marilyn Gruen, Geraldine Archuleta
Called to order: 12:40 PM
Secretary's Report: The minutes from the last meeting were reviewed. The minutes were
accepted.
Administrator's Report: Debbie Hamilton reported that the recent car show was a huge
success. There were 57 cars total in the show. EMS made over $1,300. from the event.
The first mini course day went well. A survey went out to parents, teachers, and students
about the mini courses. 77% of parents and 85% of students said they look forward to the
next mini course day which will be held on April 5.
Deficiency notices will be going out before the Thanksgiving break.
There has been an increase in poor behavior at school.The majority of the reports have
concerned seventh graders and bullying.
There have been approximately 40 EMS T- shirts sold to date. It was felt that there would
be more orders when the T-shirts are seen on students.
Treasurer's Report: Delma reported that the magazine and Entertainer Books sales are
closed. Magazine sales netted $20,653.19 and the books netted $5,148.38.
Tanya Abernathy was unable to attend a conference which the PTA was funding. The
money was returned to the PTA.
There is approximately $864. to spend until the funds from Albertsons, box tops, and
Student Store comes in.
Delma discussed having a CPA prepare the PTA taxes. The long form will have to be filed
which is a very time consuming task. The PTA will decide at a later date if this should be an
annual expense.
Juli Koleske moved that the budget be accepted. Jane Cook seconded the motion.
Teacher's Report: Cindy Huffstodt discussed the role of parental involvement at the middle
school level.
Committee Reports:
Clothing Bank: Marilyn Gruen reported that the "Sock Hop" was to be held today at the
school dance. Students were to bring in packages of new socks for admittance to the
dance. The Clothing Bank drive-by will be held next Tuesday the 14th. Marilyn felt that
there would be enough volunteers.
Fundraisers: Jane Cook reported that a staff wish list is being compiled. She hopes that
parents will make donations.
Health and Safety: Cathy Smith-Hartwig reported that the NMPTA sent out guidelines for
food sales. There can now be sales after school.
Instructional Council: Delma Madrigal-Wisely reported some Quality of Education Survey
results. A question: "Does the staff encourage me (parent) to participate in my child's
edcuation?" was posed. Sixty-nine percent of parents responded yes. That percentage was
down from last year. A discussion ensued about ways to involve parents more that would be
helpful to middle school teachers. Some of the ideas included having the student store open
more days and times, involving parents more in the mini-course presentations, and pairing
willing parents with specific teachers who need help at times with certain tasks. The Instruc-
tional Council is working with teachers to coordinate a process to help students work on
goal setting.
Library Services: There will be a Book Fair on November 29 through December 1. There are
enough volunteers for the event. Our librarian, Linda Heckes, spoke about the barcode
changes that will be applied to all books in the library that do not have the new type of
barcodes that APS is converting to. She will need vounteers in the Spring to help with the
barcodes.
Newsletter Committee: The deadline for the next newsletter is November 17 at noon.
Staff Appreciation: There will be a catered luncheon for the staff on December 7.
Unfinished Business: Chairpersons are still needed for newsletter distribution, news-
letter editor, and 8th grade promotion activities.
New Business: Geri Archuleta has agreed to help coordinate the hospitality needs for
parent meetings.
Announcements: The next meeting is a Holiday Pot-Luck at Cathy Smith-Hartwig's home
on December 8th at 12:30PM. People are encouraged to bring EMS parents and vol-
unteers. A main dish and drinks will be provided. Everyone was asked to bring a side
dish or a dessert to share.
Meeting was adjourned at 2:07PM.
Eisenhower PTA Agenda
Friday, Nov. 10, 2006, 12:30 p.m.
EMS MEDIA CENTER
* CALL TO ORDER, WELCOME and INTRODUCTIONS - Cathy Smith-Hartwig
* SECRETARY'S REPORT- Read and correct/approve minutes of Oct. meeting -Ellen E.
* TREASURER'S REPORT - Delma Madrigal-Wiseley
Accept treasurer's report for filing by general consent
* EMS ADMINISTRATION REPORTS - Debbie Hamilton, Tonya Abernathy
* EMS TEACHER REPORT - Cindy Huffstodt
* COMMITTEE REPORTS (from committees in attendance)
Community Assistance-Clothing Bank- Nov. 14 "drive", Socks collected for dance
Fundraisers: Staff Holiday Wish-List
Magazines, E-Books, General Mills, Smith's & Albertsons
Health & Safety
Instructional Council
Front Office Volunteers
Library Services- Book Fair
Membership
Newsletter - deadline Nov. 17
Recognition
School Improvement Team (SIT)
Staff Appreciation
Student Council
Student Store
Volunteer List Distribution
* UNFINISHED/ONGOING BUSINESS
Chairpersons still needed for:
Newsletter Editor - train now for next year
Newsletter Distribution Coordinator - train now for next year
8th grade promotion/dance
* NEW BUSINESS
Hospitality (drinks. food for 'Parent' events)-new rep. found - Geri Archuleta
* ANNOUNCEMENTS
Next EMS Meeting: Friday, Dec. 8, 12:30 p.m.
At: Cathy Smith-Hartwig's Home; 5009 Glenwood Hills Dr. NE, 299-9466
Holiday 'pot-luck' - - bring side dish or dessert to share
* ADDITIONAL BUSINESS
Is there further business to come before the group?
* ADJOURNMENT
Eisenhower Middle School PTA
Friday, October 13, 2006, 12:30 pm.
EMS Media Center
Attendance: Cathy Smith-Hartwig (President); Delma Madrigal-Wiseley (Treasurer), Debbie Hamilton (Principal), Cindy Huffstodt (Teacher Rep); Joan Kattenhorn, Rona Gomez, Donna Catton, Marilyn Gruen and Juli Koleske
Meeting was called to order at 12:37 pm.
I. President’s Welcome: Cathy welcomed everyone to the meeting and thanked them for coming.
II. Special PTA Meeting Minutes: September 29th’s Special meeting Minutes were approved with a unanimous vote with the change of Teresa Ostrem’s name correctly spelled.
III. Treasurer’s Report:
a. Entertainment Books: Delma stated that the Entertainment Books returns have come in slower this year. Also the amount sold is lower than last year. Ninety books are still out as of the meeting; however teachers have received lists of students whose books have not been returned or purchased. Teachers are working with the PTA to help facilitate the return or sale of the books. If we are able to get this number down to 47, all teachers will receive a free book. Otherwise, teachers with 100% returns will be eligible for a free book. The budget for the books was $22,000; so far we have taken in about $14,500. Debbie will look to see if teachers would be able to email the parents whose students still have books out through Grade Book Wizard.
b. Projects to be determined: With the income on fundraisers not as high as expected, currently there is $1000 to spend on miscellaneous items. The items that were approved from the September 29th meeting need check requests in order to process them. Cathy will distribute check request forms to the appropriate teachers.
c. NMPTA Membership: Delma reported that the check was sent to NMPTA for our membership dues.
d. Cathy motioned for the budget to be approved, Juli 2nd it and the budget was approved with a unanimous vote.
IV. Principal’s Report:
a. Choir and Band Concerts: Debbie Hamilton reported that the Choir Concert last week was fantastic. The band concert will be this coming week, at 6:00 pm. All are invited to attend and support our EMS Band.
b. End of Grading Period is today. Teachers will be inputting grades with School Max. This is a new system we have, so if parents have concerns about grades, they should contact the teacher.
c. School Security: The students practiced a lockdown this week. Debbie and Tonya have made a few adjustments in their policy in order for the lockdown to be more efficient. Debbie asked the parents for support with upholding the cell phone policy. Parents should not be calling or text messaging their students during the day. Also, parents are not able to walk into a classroom and meet with Teachers during the school day, unannounced. Teachers are very busy, and parents must make appointments with them so that the limited time the teachers have to teach is protected. There will be one more Lockdown drill in the spring.
d. Parking Lot Pot holes: It was brought to Debbie’s attention that there are many potholes in the southwest parking lot. Debbie put in a work request for the parking lot last summer. She added that surveyors were out to evaluate the problem on the northwest side of the campus. Debbie will let us know when work will begin on these repairs.
e. New Gym: Debbie called to see the status on the New Gym that was allocated with the new Bond that was passed. She is waiting on the reply. She added that it will probably take about 4 years for completion.
V. Teacher Rep: Cindy Huffstodt reported that she has no business to report at this time.
VI. Committee Reports:
a. Clothing Bank: Marilyn Gruen reported that there will be a Sock Drive at the November 10th EMS School Dance. Instead of the $1.00 ticket fee; a donation of a pair of socks will be the requested of the students attending the dance.
b. Clothing Drive: The Clothing Drive will be held on Tuesday, November 14th from 7:45-8:30 am. Volunteers need to be at the school at 7:30 am. in the parking lot. Debbie will provide Marilyn with cones so she can set up an area in the parking lot for donations. Marilyn passed around a volunteer list, and people signed up to help her with the donations and drive to the Clothing Bank.
c. Fundraising: As reported earlier in the meeting, Entertainment Books had less of a return than we had anticipated. Delma and Jane Cook are working on a Wish List that is in the beginning stages. They will report back at the November meeting regarding their progress.
d. Health and Safety: NMPTA hosted a grassroots meeting recently and one topic of interest was the selling of food items and the new nutrition policy. People have organized a group and they are trying to appeal part of the policy regarding the range of items that can be sold for fundraising purposes.
e. IC: Debbie reported that the IC is working on the implementation of the 3rd EPSS Goal for our students. This goal is to help students evaluate themselves and make personal academic goals. They will set their goal the beginning of the 2nd semester and it will be placed in their planner pocket. Staff will support the students with their goals. Parents will also have input as they sign the form for their students.
f. Front Office: Things are going good with the committee.
g. Library: Delma reported that the Book Fair will be in a few weeks. People have stepped up to help volunteer for the fair.
h. Newsletter: Cathy reported that only 50 people opted out of the paper newsletter in lieu of the electronic one. She will send out one more email to see if more people want to take advantage of this opportunity. We need at least 100 people to switch to the electronic version for it to make any kind of impact on the printing fees.
i. SIT:
1. Hair Coloring: A student felt very strongly about hair coloring, so Debbie invited the student to dialogue with her regarding hair coloring and the 1st and 14th amendments. The student was to do some research and then meet with her, but the student did not show up. The policy is that colors can only be worn that are actual hair colors.
2. Halloween Costumes: Debbie will check to see if the students will be allowed to wear costumes on Halloween this year.
3. Installation: The committee is paying for the installation of the projector that was previous purchased, so PTA can take that item off the list of projects to be funded.
4. Duty Day and Duty Responsibilities: It was brought to the attention of the committee that Duty Day and Duty Responsibilities need to be better coordinated in order to protect our students and keep them safe and also comply with union rules for the staff.
VII. Car Show: The Car Show will be held on Sunday, October 22nd. Registration for Cars is $10.00 before Sunday, and $15.00 on Sunday. Student Council will sell water.
VIII. Old Business: Committee Chairs are still needed for a Hospitality Chair to serve food for PTA functions and 8h Grade Promotion Activities.
IX. New Business: Wells Fargo charges bank fees, therefore, Cathy will check with Lisa Childress regarding using another bank such as NMECU. Since Wells Fargo is a member of the Join a School organization, Cathy will also speak with Tonya regarding a possible contact person at Wells Fargo that may be better at serving our non profit needs.
IX. Cathy read thank you notes from Mrs. Hamilton for the Teacher Appreciation Luncheon that PTA served last week. A special thank you went out to Shelly O’Hea for her efforts in providing such a delicious meal. Ms. Aragon, our Home Ec teacher also sent a note thanking the PTA for the money we gave the department.
X. Next meeting: Friday, November 10, 12:30 in the Media Center. All meetings this year will be held at 12:30 pm, to ensure a quorum to vote on pertinent issues. Evening meetings are not well attended.
XI. Meeting was adjourned at 1:45 pm.
Respectfully Submitted,
Juli Koleske
Eisenhower PTA Agenda
Friday, Oct. 13, 2006, 12:30 p.m.
EMS MEDIA CENTER* CALL TO ORDER, WELCOME and INTRODUCTIONS - Cathy Smith-Hartwig
* SECRETARY'S REPORT- Read and correct/approve minutes of Sept. meeting -Ellen E.
* TREASURER'S REPORT - Delma Madrigal-Wiseley
Accept treasurer's report for filing by general consent* EMS ADMINISTRATION REPORTS - Debbie Hamilton, Tonya Abernathy
* EMS TEACHER REPORT - Cindy Huffstodt
* COMMITTEE REPORTS (from committees in attendance)
Community Assistance-Clothing Bank- Nov. 14 "drive"; Sock hop at dance
Fundraisers:
Magazines, E-Books, General Mills, Smith's & Albertsons
Health & Safety - info from Oct 4 meeting?
Instructional Council
Front Office Volunteers
Library Services
Membership
Newsletter - report on 'opt outs'
Recognition
School Improvement Team (SIT)
Staff Appreciation
Student Council - new rep. found
Student Store
Volunteer List Distribution* UNFINISHED/ONGOING BUSINESS
Chairpersons still needed for:
Hospitality (drinks. food for 'Parent' events)
8th grade promotion/danceReview (pending)bills/requests and income/expenses
* NEW BUSINESS
Form 'Banking Committee' to look into a new bank for our PTA account
Discuss 'wish-list donation' ideas for next newsletter* ANNOUNCEMENTS
Next EMS Meeting: Friday, Nov. 10, 12:30 p.m.
Review meeting days/times changes for remainder of year* ADDITIONAL BUSINESS
Is there further business to come before the group?* ADJOURNMENT
EMS PTA SPECIAL SESSION
September 29, 2006
In attendance: Cathy Smith-Hartwig (President), Jane Cook (Vice-President), Delma-Madrigal- Wisely (Treasurer), Ellen Espinosa (Secretary), Debbie Hamilton (Ex-Officio), Tonya Abernathy (Ex-Officio), Cindy Huffstodl, Teresa Ostrem, Jill Simons, Lisa Platzbecker, Liz Woodward, Marjori Krebs,LaVette Bell, Susan Ellenwood, Marilyn Gruen, Juli Koleske, Teena King
Called to order: 1:08 PM
The purpose of the meeting was to review EMS staff fund requests. The decision was made to distribute up to $5,000. from the PTA budget to the staff fund requests. Will use funds from the "Projects to be decided" money. Reviewed the proposed 2006-2007 budget. Following a brief discussion, a motion was made by Lisa Platzbecker to increase the APS ClothingBank donation from $250. to $500. Teresa Olstrem seconded the motion. The motion passed. There was discussion on all the fund requests that the PTA has received thus far this school year. Cindy Huffstodl gave input as to the impact each request would have on students. Cathy Smith-Hartwig moved and Debbie Hamilton seconded that the following items be funded through the PTA budget: 1. Two TV VCR/DVD combos with carts to be used in the classrooms. $800.00 2. Five overhead projectors to be used in the classrooms. $800.00 3. One portable Airliner wireless slate to be used in the classrooms. $424.00 4. One Classiccut 12" Stack Paper Cutter to be used by the office staff. $720.00 5. One subscription to Writing magazine to be used by the Lang/Lit Department. $300.00 6. One piece of fitness equiptment to be used by the students in PE class. $1,970.00 7. Materials for the mini-courses on Collaboration days. $500.00
Funds allocated: $ 5.514.00
Budget funds were approved. "Funds to be decided" adjusted to $4,779.63 on the condition that the money raised through the Entertainer books comes in as planned.
Meeting adjourned at 2:20.
Special Meeting September 20, 2006
In attendance: Jane Cook (Vice-President), Delma Madrigal-Wisely (Treasurer), Ellen Espinosa (Secretary), Debbie Hamilton (Ex-Officio), Tonya Abernathy (Ex-officio), Kathy Weed, Liz Woodward, Juli Koleske, Kathy Galvin, Lisa Platzbector, Jill Simons
Called to order: 8:30 AM
There was a motion made by Lisa Platzbector to accept the 2006-2007 budget. Juli Koleske seconded the motion. Juli Koleske moved that the funds requested from the Home Ec department be allocated. Tonya Abernathy seconded the motion.
Meeting adjourned at 8:35 AM.
EMS GENERAL PTA MEETING September 14, 2006
In attendance: Jane Cook (Vice-President), Delma Madrigal-Wisely (Treasurer), Ellen Espinosa (Secretary), Debbie Hamilton (Ex-Officio), Tonya Abernathy (Ex-Officio), Cindy Huffstodl, Rona Gomez, Susan Ellenwood
Called to order: 7:00PM
Secretary's Report: The minutes from the last meeting were reviewed. Debbie Hamilton moved that the minutes be accepted. The motion was seconded by Cindy Huffstodl.
Treasurer's Report: Delma presented the new budget. Magazine sales were the largest income for the month. Ellen Espinosa moved that the new budget be accepted. Debbie Hamilton seconded the motion.
Administrator's Report: September 7th was the 20th school day. EMS had 954 students as of that day. EMS is set to receive extra funding because of the number. Approximately $65,000. was given to the school. Of that money, approximately $50,000. has already been spent to add class- rooms, pay teacher stipends, etc. Tonya Abernathy requested money for materials for the mini courses to be offered on the Collaboration Days. The first courses will be offered on October 19. No funding requests could be voted on due to lack of a quorum.
Teacher's Report: Cindy Huffstodl presented a number of funding requests from teachers. The requests will have to be voted on at a later date.
Committee Reports: Clothing Bank - November 14 is the tentative date for a drive by drop-off. Fundraisers - Jane Cook reported that the total revenue from the magazine sales reached $44,251. which translates into a profit for EMS of $21,600. EMS received a check from Albertson's for $268. We will soon be collecting Campbell Soup labels for an additional fund-raiser. October 4, 5, 6 are the turn-in dates for the Entertainer Books. Front Office Volunteers - Everything is going well with this. All the volunteer slots have been filled. Library Services - The Book Fair will be at the end of November. Delma reported that the library staff has requested funds for the library. The funds will have to be voted on at a later date. There was a discussion about possibly selling EMS apparel for a fund raiser. Membership - Teresa Ostrem is the new chairman. The PTA currently has 166 members. Newsletter - The deadline for submissions is September 15. The next "newletter work day" will be on September 29. School Improvement Team - Enforcement of the dress code has been taking up a good deal of the teams time as of late. Student Council - The Council is in need of a parent representative. Student Store - The store is completely staffed.
Unfinished Business: Jane Cook spoke about the PTA not providing drinks at the meetings. Everyone agreed that it was a poor use of money. There was a discussion about having PTA Board Committee notebooks that could be used during the school year and then passed onto the next year's board.
New Business: Vote to amend/approve budget - could not vote due to a lack of a quorum.
Announcements: There will be an interim meeting on September 20th for the purpose of voting on the most pressing of the budget requests.
Meetin adjourned at 8:10PM.
Eisenhower PTA Agenda
Thursday, Sept. 14, 2006
EMS MEDIA CENTER
* CALL TO ORDER, WELCOME and INTRODUCTIONS - Jane Cook
* SECRETARY'S REPORT- Read and correct/approve minutes of Aug. meeting -Ellen Espinosa
* TREASURER'S REPORT - Delma Madrigal-Wiseley
Accept treasurer's report for filing by general consent
* EMS ADMINISTRATION REPORTS - Debbie Hamilton, Tonya Abernathy
* EMS TEACHER REPORT - Cindy Huffstodt
* COMMITTEE REPORTS (from committees in attendance)
Community Assistance-Clothing Bank
Fundraisers:
Magazines, E-Books, General Mills, Smith's & Albertsons
Health & Safety
Hospitality
Instructional Council
Front Office Volunteers
Library Services
Membership
Newsletter - deadline: noon, Sept. 15 (TOMORROW!) - to parkerfamily@comcast.net
Next "newsletter work day" - Friday, Sept. 29, 9:15 in cafeteria
Recognition
School Improvement Team (SIT)
Staff Appreciation
Student Council
Student Store
Volunteer List Distribution
* UNFINISHED/ONGOING BUSINESS
Chairpersons still needed for:
Hospitality (drinks. food for PTA and 'Parent' events)
8th grade promotion/dance
Book Fairs
* NEW BUSINESS
Presentation of 2006-7 Budget
Review bills and expenses
*Vote to amend/approve budget
* ANNOUNCEMENTS
Next EMS Meeting: Friday, Oct. 13 12:30
* ADDITIONAL BUSINESS
Is there further business to come before the group*
* ADJOURNMENT
PTA Meeting August 11, 2006
In attendance: Toni DeLaO (President), Cathy Smith-Hartwig (1st VP), Jane Cook (2nd VP), Delma Madrigal-Wisely (Treasurer), Ellen Espinosa (Secretary), Debbie Hamilton (Ex-Officio), Tonya Abernathy (Ex-Officio), Shelly O'Hea
Called to order: 1:20PM
Information from Debbie Hamilton: EMS will no longer be receiving proceeds from the money earned at the student snack bar. Last year's money received exceeded $9,000. The money had been given in years past to the different school departments to help pay for classroom supplies. Discussion ensued on whether the PTA would be able to help fill that financial void. Mrs. Hamilton also informed the group that the City of Albuquerque had approved the Choices Program for this school year.
The 2006-2007 Budget was reviewed. The beginning balance was at $16,289.14. Projected total revenue for the school year: $100,447.32. Total projected expenses tor the year: $66,962.41. Money "to be decided" if fundraiser goals are made: $44,484.91. There was discussion as to perhaps setting a deadline for fund requests submitted to the PTA. The Smiths Earn & Learn Program has made some changes to the program. We will not receive any money from them until the fall of 2007.
The Entertainer Book order forms will go out to the students on September 18. The magazine fund raiser booklets will go out on August 21. September 6 will be the turn-in date.
Toni DeLaO, the PTA President, submitted her letter of resignation. She cited family and time issues in her resignation. The position of President fell to Cathy Smith-Hartwig. Jane Cook will move into the Vice President's role.
Meeting adjourned: 2:30.
