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3 - Full and Individual Evaluation - April 2011 Revision

Note: This procedural directive was reviewed and revised in October 2012. We provide this revision for historic purposes only. Please refer to the current procedural Directive.

Initial Evaluation

Albuquerque Public Schools is required by federal regulation to conduct an initial evaluation of a child before special education services are provided to a child with a disability.  This evaluation must take place within sixty (60) days of receiving consent to perform the evaluation.  To comply with this regulation, Albuquerque Public Schools shall conduct a full and individual initial evaluation, in accordance with §300.305 and §300.306, before the initial provision of special education and related services to a child with a disability.  (34 C.F.R. § 300.301(a))

The initial evaluation shall consist of procedures to:

  • To determine if the child is a child with a disability under federal law (34 CFR §300.8); and
  • To determine the educational needs of the child.

(34 C.F.R. § 300.301(c) (2))

The sixty (60) day timeframe for an initial evaluation shall begin when Albuquerque Public Schools receives the consent for evaluation.  (71 Fed. Reg. 46636 (August 14, 2006))

Reevaluation of Children with a Disability

Albuquerque Public Schools may reevaluate a child with a disability if that reevaluation occurs not more than once a year, unless the parent and district agree otherwise.  (34 C.F.R. § 300.303(b)(1))

Albuquerque Public Schools shall reevaluate a child with a disability at least once every three (3) years, unless the parent and the district agree that a reevaluation is unnecessary.  (34 C.F.R. § 300.303(b)(2))

Albuquerque Public Schools shall ensure that a reevaluation of each child with a disability is conducted in accordance with § 300.304 through §300.311, which include:

  • If the district determines that the educational or related services needs, including improved academic achievement and functional performance, of the child warrant a reevaluation; or
  • If the child’s parent or teacher requests a reevaluation.

(34 C.F.R. § 300.303(a))

A reevaluation shall not be conditioned on the parent providing a reason for requesting a reevaluation.  (71 Fed. Reg. 46640 (August 14, 2006))

If a parent requests a reevaluation and Albuquerque Public Schools disagrees that a reevaluation is needed, Albuquerque Public Schools shall provide prior written notice to the parent as set forth in “Prior Written Notice” procedural directive.  (71 Fed. Reg. 46640 (August 14, 2006))

Children classified as developmentally delayed must be reevaluated no later than during the school year in which they turn 9 years of age and will no longer be eligible as developmentally delayed when they become 10 years of age.  (6.31.2 .10(F)(2)(b) NMAC)

Scope of Evaluations

In conducting an evaluation, Albuquerque Public Schools shall use a variety of assessment tools and strategies to gather relevant functional, developmental, and academic information about the child, including information provided by the parent, which may assist in determining:

  • Whether the child is a child with a disability under § 300.8; and
  • The content of the child’s IEP, including information related to enabling the child to be involved in and progress in the general education curriculum (or for a preschool child, to participate in appropriate activities)

(34 C.F.R. § 300.304(b) (1))

Albuquerque Public Schools shall ensure that when evaluating each child with a disability under §§ 300.304 through 300.306, the evaluation is sufficiently comprehensive to address all of the child’s special education and related services needs, whether or not commonly linked to the disability category in which the child has been classified.  (34 C.F.R. § 300.304(c) (6))

Albuquerque Public Schools shall ensure that the child is assessed in all areas related to the suspected disability.  This may include, if appropriate, health, vision, hearing, social and emotional status, general intelligence, academic performance, communicative status, and motor abilities.  This shall not be an exhaustive list of areas that must be assessed.  Decisions regarding the areas to be assessed shall be determined by the suspected needs of the child.  If a child’s behavior or physical status is of concern, evaluations addressing these areas shall be conducted.  (71 Fed. Reg. 46643 (August 14, 2006))

The scope of an initial evaluation (if appropriate) and any reevaluation shall be determined by a review of existing evaluation data as set forth in federal regulation.  (34 C.F.R. § 300.305)

Evaluation Assessments and Process

Albuquerque Public Schools shall not use any single measure or assessment as the sole criterion for determining whether a child is a child with a disability and for determining an appropriate educational program for the child.  (34 C.F.R. § 300.304(b) (2))

Albuquerque Public Schools shall use technically sound instruments that may assess the relative contribution of cognitive and behavioral factors, in addition to physical or developmental factors.  (34 C.F.R. § 300.304(b) (3))

Albuquerque Public Schools shall select and administer assessments and other evaluation materials so as to not be racially or culturally discriminatory.  (34 C.F.R. § 300.304(c)(1)(i))

Albuquerque Public Schools shall provide and administer tests in the child’s native language or other mode of communication and in the form most likely to yield accurate information about what the child knows and can do academically, developmentally and functionally, unless it is clearly not feasible to do so.  (34 C.F.R. § 300.304(c) (1) (ii))

Albuquerque Public Schools shall use assessments for the purposes for which the assessments or measures are valid and reliable.  (34 C.F.R. § 300.304(c) (1) (iii))

Albuquerque Public Schools shall ensure that assessments and other measures are administered by trained and knowledgeable personnel.  (34 C.F.R. § 300.304(c) (1) (IV))

Albuquerque Public Schools shall ensure that assessments are administered in accordance with the instructions provided by the producer of the assessments.  (34 C.F.R. § 300.304(c) (1) (v))

Albuquerque Public Schools shall include assessments and other evaluation materials tailored to assess specific areas of educational need and not merely those that are designed to provide a single general intelligence quotient.  (34 C.F.R. § 300.304(c) (2))

Albuquerque Public Schools shall select and administer assessments so as best to ensure that, if an assessment is administered to a child with impaired sensory, manual, or speaking skills, the assessment results accurately reflect the child’s aptitude or achievement level or any other factors the test purports to measure, rather than reflecting the child’s impaired sensory, manual, or speaking skills (unless those skills are the factors that the test purports to measure).  (34 C.F.R. § 300.304(c) (3))

Albuquerque Public Schools shall ensure that the child is assessed in all areas related to the suspected disability, including, if appropriate, health, vision, hearing, social and emotional status, general intelligence, academic performance, communicative status, and motor abilities.  (34 C.F.R. § 300.304(c) (4))

When a child transfers from one district to another in the same school year, Albuquerque Public Schools shall coordinate with the other school district, as necessary and as expeditiously as possible, to ensure prompt completion of full evaluations.  (34 C.F.R. § 300.304(c) (5))

Albuquerque Public Schools shall comply with the additional procedures, as appropriate, for determining the presence of a specific learning disability.  (34 C.F.R. §§ 300.307 through 300.311)

Group of Qualified Professionals

Upon completion of the administration of assessments and other evaluation measures:

  • A group of qualified professionals and the parent of the child shall determine whether the child is a child with a disability, as defined in § 300.8, in accordance with paragraph (b) of that regulation and the educational needs of the child; and
  • The district shall provide a copy of the evaluation report and the documentation of determination of eligibility at no cost to the parent.

(34 C.F.R. § 300.306(a))

Albuquerque Public Schools shall utilize the additional group members’ requirements for the determination of a specific learning disability.  (34 C.F.R. § 300.308)

NM TEAM

The New Mexico Public Education Department has issued a guidance document entitled, New Mexico Technical Evaluation and Assistance Manual: Determining Eligibility for IDEA Part B Special Education Services (NM TEAM).

The NM TEAM presents a sustained effort to standardize evaluation and assessment procedures and eligibility criteria in every IDEA disability category across New Mexico.  School districts are expected to attend to the recommendations that NM TEAM establishes.

Albuquerque Public Schools by reference in this procedural directive, and through staff professional development (as appropriate), shall inform appropriate personnel of this guidance document.  Albuquerque Public Schools shall utilize the guidance of NM TEAM.

Administrative Position: Chief Academic Officer

Department Director: Executive Director of Special Education

References

Legal Cross Ref.:

For more information about the legal references below, refer to the following sites:

Board Policy Cross Ref.:

Procedural Directive Cross Ref.:

Forms:

NSBA/NEPN Classification: IHBA

Introduced: April 1, 2011
Reviewed: April 12, 2011
Adopted: April 22, 2011

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