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Release of Student Information to Military Recruiters and Post Secondary Institutions

Note: This procedural directive was merged with the Request for Student Lists Procedural Directive and revised in May 2010. We provide this revision for historic purposes only. Please refer to the current procedural directive.

Federal law requires school districts to provide, on a request made by military recruiters or an institution of higher education, access to secondary school students’ names, addresses, and telephone listings.

A secondary school student or the parent of the student may request that the student's name, address, and telephone listing not be released without prior written parental consent, and the district shall notify parents of the option to make a request and shall comply with any request.

Notice And Distribution

A notice reflecting the federal law’s requirements shall be included in the registration packet prepared by each secondary school and shall be mailed to the parents/guardians of each secondary school student before registration.  If the parent/guardian registers the student in person and the packet has not been previously mailed, the packet, including the notice, shall be given to the parent/guardian.  The prescribed form of the notice shall be obtained from the designated district office.

Return Of Election Forms

The notice shall contain a form by which students or parents/guardians may request that the student’s name, address, and telephone listing not be released to either military recruiters, institutions of higher education, or both.  The notice shall provide a time by which to return the request form to the school.

Entry of Data

Each school shall enter the request made by the student or parent/guardian into the student information system in such a way that any APS employee being asked to provide student contact information to military recruiters or institutions of higher education may readily determine whether a request has been made not to allow disclosure of the student contact information.  The information shall be entered in a timely manner.

Requests Not To Release Information Effective Until Changed

Once a student or parent/guardian has made a request not to allow release of the student’s name, address and telephone listing to military recruiters, institutions of higher education, or both, that request shall be effective as to successive school years, unless changed in writing by the student or parent/guardian by providing a new form indicating any changes elected by the student or parent/guardian.

Processing Requests For Student Information

 All requests for student names, addresses and telephone listings received from military recruiters or institutions of higher education shall be referred to the district’s custodian of public records for response.  Before releasing student names, addresses and telephone listings in response to a request by military recruiters or institutions of higher education, the custodian of public records shall verify that all individual schools have provided the required notice to parents and students and entered into the student information system the information received from parents or students on the request forms.  The district shall not release the name, address or telephone listing of any student who has requested, or whose parent/guardian has requested that the information not be released.

 

Approved: December 2005

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