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Employee Technology Acceptable Use Policy - January 2005 Revision

The purpose of this directive is to provide Albuquerque Public Schools employees with guidance on the proper use of the district’s information technology resources, including but not limited to the Internet, the Intranet, email, and the district’s digital network and supporting systems and the data transmitted on those systems.

The use of district technology resources is a privilege grated to employees for the enhancement of job-related functions.  Employees may have limited access to these resources for personal use, if they comply with the provisions of this policy.  Violations of this policy may result in the revocation of this privilege.  Employees may also face disciplinary action up to and including termination, civil litigation, and/or criminal prosecution for misuse of these resources.

Staff shall not upload or otherwise transfer out of the district’s direct control any software licensed to the district or data owned or licensed by the district without explicit written authorization.  Staff shall not use IT resources to reveal confidential or sensitive information, student data, or any other information covered by existing state or federal privacy or confidentiality laws, regulations, rules, policies, procedures, or contract terms.  Staff who engage in the unauthorized release of confidential information via the district’s IT resources will be subject to sanctions in existing policies and procedures associated with unauthorized release of such information.

Staff shall not download executable software, including freeware and shareware, unless it is required to complete their job responsibilities.

Staff shall not use district IT resources to intentionally disable or overload any computer system or network, or to circumvent any system intended to protect the privacy or security of the district’s IT resources.

Unauthorized dial-up access to the Internet is prohibited from any device that is attached to any part of the district’s network.

Staff shall not access, store, display, distribute, edit, or record sexually explicit or extremist material using district IT resources.  Violation of this policy may result in immediate disciplinary action up to and including termination of employment.  The incidental and unsolicited receipt of sexually explicit or extremist material, such as might be received through email, shall not constitute a violation of this section, provided that the material is promptly deleted and neither stored nor forwarded to other parties.

Staff is prohibited from accessing or attempting to access IT resources for which they do not have explicit authorization by means of user accounts, valid passwords, file permissions or other legitimate access and authentication methods.  It is a violation of district policy to grant another individual access to any district accounts that have been authorized to you; or use another individual’s district authorized accounts, user-ids and/or passwords.

PERSONAL USE OF THE INTERNET

Occasional and incidental personal use of the district’s IT resources and Internet access is allowed subject to limitations.

Personal use of the internet is prohibited if:

  1. It materially interferes with the use of IT resources by the district; or
  2. Such use burdens the district with additional costs; or
  3. Such use interferes with the staff member’s employment duties or other obligations to the district; or
  4. Such personal use includes any activity that is prohibited under any district policy.

The Albuquerque Public Schools may install software and/or hardware to monitor and record all IT resources usage, including email and Web site visits.  The district retains the right to record or inspect any and all files stored on district systems.

Staff shall have no expectations of privacy with respect to district IT resource usage.  Staff are advised that serious disciplinary action up to and including termination of employment may result from evidence of prohibited activity obtained through monitoring or inspection of electronic messages, files, or electronic storage devices.  Illegal activity involving district IT resource usage may be referred to appropriate authorities for prosecution.

All employees who have access to or may have access to personally identifiable student records shall adhere to all standards included in the Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations, as they related to the release of student information.

All departments and schools shall implement this policy immediately upon its effective date.  At the discretion of the district, a department may adopt additional IT resources usage policies that are more restrictive than this directive, but in no case shall a department adopt policies that are less restrictive than this directive.  Any conflicts found in a department policy shall be corrected to be in accordance with this directive and Board Policy G.17.

Cross Ref.: Board Policy G.17 Technology Acceptable Use

NSBA/NEPN Classification: GBEB

Approved: January 2000
Revised: January 2005

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