Distributing or Posting Promotional Literature - May 1997 Revision
Note: This procedural directive was reviewed and revised in December 2010. We provide this revision for historic purposes only. .
Informational and Promotional Literature
The Albuquerque Public Schools will cooperate in furthering the work of community-based, non-profit service or civic agencies, organizations, or corporations that support the mission and goals and objectives of the Albuquerque Public Schools.
Distribution of material for these entities will be allowed in the schools subject to the requirements that follow unless the material is determined "unacceptable" as defined. Groups wishing to distribute material at one or more schools must submit the material to the APS Community Relations Office (CRO) at least one week prior to the proposed distribution date. The CRO will approve or disapprove the distribution on the basis of the material’s acceptability and the group’s mission as it relates to the goals of the District, and work with principals and building managers concerning these distributions.
The CRO will provide approved groups with a letter of approval for distribution of literature. The group will be required to provide a copy of the approval letter to the school principal. The principal will determine when and how to distribute material to classrooms and will determine where and for how long materials such as flyers or posters will be displayed.
The group must agree to the following:
The following materials are unacceptable:
In the event the CRO rejects a request for distribution of materials, the decision may be appealed to the Superintendent and thence to the Board.
Distribution of Fundraising Materials
For an Exploratory/Elective Program
The organization must request a letter of authorization to contact schools from the Community Relations Office or from Curriculum Support for course-related materials, contests, programs, or products. The letter does not imply an endorsement of any product/service.
The organization representatives must submit copies of all materials to be submitted to schools with their request for a letter of authorization. The letter of authorization will clearly state that APS is not necessarily endorsing the services, programs, or products. The organization will be directed to contact the principal or designee before contacting staff members.
If the letter of authorization is granted, the organization may contact school principals. Schools are not obligated to respond to all organizations; responses may be limited according to school goals and programs.
The principal of the school may grant permission for the organization to display posters and distribute materials to teachers or students. If the principals give permission to distribute materials, the organization will be responsible for preparing materials for distribution as the principals directs in accordance with school guidelines.
The principal is not obligated to provide direct access to staff or students to organization representatives. Such access could include assemblies, classroom visits, and meetings with teachers.
For Profit Organizations and Companies
Representatives of companies or individuals seeking access to staff members, students or parents for the purpose of selling or marketing any goods or services must request a letter of authorization from the Community Relations Office or from Curriculum Support for course-related materials, programs, or products. The letter does not imply an endorsement of any product/service.
The company/organization representatives must submit copies of all materials to be submitted to the schools with their request for a letter of authorization. The letter will clearly state that APS is not endorsing the services, products, or programs unless the materials are part of a district textbook adoption. The organization will be directed to contact the principal or designee before contacting staff members.
If the letter of authorization is granted, the organization may contact school principals. Schools are not obligated to respond to all organization; responses may be limited according to school goals and program.
The principal of the school may give permission to the company or individual to make literature available to staff only, not to students. Materials shall be prepared and delivered by authorized representatives according to the direction of the principal in accordance with school guidelines.
No direct access to school employees will be granted during school hours. The principal may, but is not obligated to, allow representatives the opportunity to contact staff members after school hours on school property. In such cases, the normal facility rental fees will apply.
NSBA/NEPN Classification: KHC
Revised: May 1995
Revised: April 1996
Revised: May 1997