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Board Per Diem and Mileage Reimbursement

The Board Member will complete Form PDM-1 and submit the form, together with any additional documentation, to the Executive Director for Board Services.

The Executive Director shall confirm that the Board Member is a member of any committee for which per diem reimbursement is sought, and shall also ascertain whether the committee is a duly constituted committee of the Board, and that the meeting in question was formally noticed and convened. If the committee has been established by Board action, the member seeking reimbursement is a member of the committee, and the meeting was properly noticed and convened, the Executive Director shall authorize payment of the per diem requested for such meeting.

The Executive Director shall authorize payment for any regular or special Board meeting which has been properly noticed and convened.

No Board member shall be entitled to more than one day’s per diem for any one calendar day, regardless of the number of Board or committee meetings attended on that day.

The amount of per diem shall be equal to either the amount set from time to time by the New Mexico Secretary of Finance and Administration or by resolution of the Board, whichever is less.

Requests for per diem for attendance at events or meetings other than Board meetings or meetings of Board-established committees shall be evaluated in light of the Interpretive Memorandum of the Secretary of Finance and Administration.

If the Executive Director is uncertain as to whether or not the request for per diem is proper in accordance with that Interpretive Memorandum, the Executive Director shall refer the request to the Board for determination. In cases where the request has been referred to the Board, the member submitting the request shall abstain from participating in any Board action concerning the request. The Board shall, by resolution, determine whether or to what extent the requested per diem should be paid.

Requests for reimbursement of mileage expenses shall be paid at the per-mile rate determined to be in effect from time to time by the Secretary of Finance and Administration. Mileage shall not be paid unless the destination is more than 35 miles from the requesting Board member’s home.

Out of state travel reimbursements shall be paid as provided for by the regulations of the Department of Finance and Administration in effect at the time of traveling.

Cross Ref.: Board Policy B.15 BOARD PER DIEM AND MILEAGE

Approved: AUGUST 2004

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