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Board of Education Finance Committee Meeting - Jul 16, 2013

The Finance Committee meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property and Technology Committee meeting. Please note the change in the meeting location.

Meeting Date & Time: Tuesday, July 16, 2013, 7:45 AM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 7:24 PM
Agenda Posted On: 07/12/2013, 3:38 PM
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Finance Committee Meeting

AGENDA

 

The Finance Committee Meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property, and Technology Committee meeting.
Please note the change in the location of this meeting.

Tuesday, July 16, 2013

7:45 AM

John Milne Community Board Room

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Approval of the July 16, 2013, Finance Committee Agenda and Minutes of the June 18, 2013, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
Presenter: Teresa Scott

 

A.

Secondary School Counseling, $364,138

 

B.

Carl Perkins-Redistribution, $103,337

 

C.

SCME (SW Center for Microsys Ed.), $48,452

 

D.

Carl Perkins-HSTW Redistribution, $14,149

 

E.

APS Homeless Project-Tutors, $5,000

 

F.

Carl Perkins-Current Year, $3,192

 

G.

Safe School/Healthy Students, ($921,633)

 

H.

Running Start for Careers Program, ($10,000)

 

III.

Consideration for Approval of Grant Management Intra-Function Transfers for June 2013 (Discussion/Action)
Presenter: Teresa Scott

 

IV.

Consideration for Approval of Operational Intra-Function Transfers for June (Discussion/Action)
Presenter: Ruben Hendrickson

 

V.

Consideration for Approval of Milk and Dairy Products Bid #13-054MS-SL (Discussion/Action)
Presenter: Mark Heckart

 

VI.

Consideration for Approval of Fresh Bread Products Bid #13-057MS-SL (Discussion/Action)
Presenter: Mark Heckart

 

VII.

Consideration for Approval of Cash Disbursements for June 2013 (Discussion/Action)
Presenter: Mark Heckart

 

VIII.

Consideration for Approval of Cash Transfer Request for Capital Funds for Fiscal Year 2012-13 (Discussion/Action)
Presenter: Tami Coleman

 

IX.

Presentation of 21st Century Public Academy Final Budget FY14 (Discussion)
Presenter: Tami Coleman

 

X.

Consideration for Approval of Intra-Function Transfer for 21st Century Public Academy (Discussion/Action)
Presenter: Tami Coleman

 

XI.

Consideration for Approval of 21st Century Public Academy Cash Disbursements for May 2013 (Discussion/Action)
Presenter: Tami Coleman

 

XII.

Presentation of 21st Century Public Academy Financial Reports (Discussion)
Presenter: Tami Coleman

 

XIII.

Consideration for Approval of Disposal of Academia de Lengua y Cultura's Fixed Assets (Discussion/Action)
Presenter: Tami Coleman

 

XIV.

Presentation of Elimination of the Life Insurance Subsidy for APS Retirees (Discussion)
Andi Trybus and Vera Dallas

 

A.

Public Forum

 

XV.

Future Agenda Items/Requests (Discussion)

 

A.

Career and Vocational Update Prior to September 1

 

B.

MOE Update

 

XVI.

Adjournment

 

A.

The next Finance Committee meeting will be held on Tuesday, August 20, 2013, at 7:45 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 







Albuquerque Public Schools

Minutes of the Finance Committee

July 16, 2013

_________________________________________________________________________________________

 

A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Tuesday, July 16, 2013, beginning at 7:45 a.m., in the Alice and Bruce King Educational Complex, John Milne Community Board Room, 6400 Uptown Blvd., NE.  Attending were:  Don Duran, Kathy Korte, Lorenzo Garcia, Analee Maestas, Martin Esquivel (via telephone) and David Peercy.

 

Absent:  Steven Michael Quezada

 

  1. I. Call to Order

Chairman Duran called the meeting to order at 7:56 a.m.

a.    Adoption of the July 16, 2013, Agenda and Approval of the June 18, 2013, Minutes

Ms. Korte motioned for approval of the agenda and minutes with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

Public Forum

Chairman Duran called for a motion to hear Public Forum (item 14) first.   Mr. Garcia motioned to hear Public Forum with Dr. Maestas seconding the motion in the affirmative.  Motion carried.  Twelve individuals requested to speak, and were heard regarding the Elimination of Life Insurance Subsidy for APS Retirees.  Chairman Duran informed the audience that the Board’s decisions are difficult, but they do not diminish what is felt and believed about the retirees.  The retirees were thanked for their service.

 

Presentation of Elimination of the Life Insurance Subsidy for APS Retirees

Ms. Trybus began discussion by saying that the committee voted on May 22 to discontinue retiree life insurance—the cost of the subsidy is $1M.  The decision was an economic one, not one based on feelings and sentiments for the people who have worked for the Albuquerque Public Schools.  The retirees have the option of two benefits—basic life as well as an additional life.  Currently, there is no cost to the retiree for the basic life; however, there is a cost of up to 10% for the additional life.   This began in 2000 when a former Board member grandfathered this particular group of retirees.  A plan was put into place to get out of the subsidy business.  Retirees who retired as of July 31, 2005, do not have this benefit.  If they want additional life insurance, they pay 100% of the premium.  The retirees have received a letter outlining their particular plan and the options—pay whole amount, semi-annual payments or quarterly payments.

 

  1. II. Consideration for Approval of Budget Adjustments for Grant Management
  2. a. Secondary School Counseling, $364,138
  3. b. Carl Perkins-Redistribution, $103,337
  4. c. SCME (SW Center for Microsys Ed.), $48,452
  5. d. Carl Perkins-HSTW Redistribution, $14,149
  6. e. APS Homeless Project-Tutors, $5,000
  7. f. Carl Perkins-Current Year, $3,192
  8. g. Safe School/Healthy Students, ($921,633)
  9. h. Running Start for Careers Program, ($10,000)

Ms. Scott presented the various budget adjustments for Grant Management.

 

Ms. Korte motioned for approval of the Budget Adjustments for Grant Management with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

  1. III. Consideration for Approval of Grant Management Intra-Function Transfers for June 2013

Ms. Scott presented inter-function transfers for the month of June.

 

  1. IV. Consideration for Approval of Operational Intra-Function Transfers for June 2013

 

Dr. Peercy motioned for approval of items 3 and 4, with Ms. Korte seconding the motion in the affirmative.  Motion carried.

  1. V. Consideration for Approval of Milk and Dairy Products Bid #13-054MS-SL

Mr. Heckart presented a bid for Food Services.  The bid response was based on the federal milk order, which means that each month as the federal milk pricing fluctuates, the vendor pricing will also fluctuate.

 

Mr. Garcia motioned for approval of the Milk and Dairy Products Bid #13-054MS-SL with Ms. Korte seconding the motion in the affirmative.  Motion carried.

 

  1. VI. Consideration for Approval of Fresh Bread Products Bid #13-057MS-SL

Mr. Heckart presented the Fresh Bread Products Bid for Food Services.  This is a one year contract with option to renew for three years.

 

Ms. Korte motioned for approval of Fresh Bread Products Bid #13-057MS-SL with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. VII. Consideration for Approval of Cash Disbursements for June 2013

 

Dr. Peercy motioned for approval of the Cash Disbursements for June 2013, with Ms. Korte seconding the motion in the affirmative.  Motion carried.

  1. VIII. Consideration for Approval of Cash Transfer Request for Capital Funds for Fiscal Year 2012-13

Ms. Coleman presented a cash transfer of expenditures from the legislative appropriation fund to the house bill fund 3170—stays within capital funds.  Have been in a two-year process reconciling the legislative appropriation fund—correction of remaining balances.

 

Ms. Korte motioned for approval of the Cash Transfer Request for Capital Funds for Fiscal Year 2012-13, with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

  1. IX. Presentation of 21st Century Public Academy Final Budget FY14

Ms. Coleman presented the final FY14 budget for 21st Century Public Academy:

  • Shows an increase of $180,000 due to expected growth
  • FY 13 shows an estimated deficit of $241,000
  • In order to make up deficit, 2.5 FTE have been cut—one being the finance director
  • APS has taken over the finance director duties
  • Going into a very lean year
  • PED is requiring that the school’s FY14 budget be reduced by $241,000
  • PTR is about 17-18:1

 

Dr. Peercy motioned for approval of the 21st Century Public Academy Final Budget FY14, with Ms. Korte seconding the motion in the affirmative.  Motion carried.

 

  1. X. Consideration for Approval of Intra-Function Transfer for 21st Century Public Academy

 

Dr. Maestas motioned for approval of the Intra-Function Transfer for 21st Century Public Academy with Ms. Korte seconding the motion in the affirmative.  Motion carried.

 

  1. XI. Consideration for Approval of 21st Century Public Academy Cash Disbursements for May 2013

 

Dr. Peercy motioned for approval of the 21st Century Public Academy Cash Disbursements for May 2013, with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. XII. Presentation of 21st Century Public Academy Financial Reports

Ms. Coleman presented the financial reports as of May 31, 2013.

 

  1. XIII. Consideration for Approval of Disposal of Academia de Lengua y Cultura’s Fixed Assets

Ms. Coleman presented the listing of all assets.  The assets were moved from the charter school to the APS Warehouse.  Some items will go to the new CNM high school as requested by Liz Abeyta.  Other items will be made available to other charter schools.

 

Ms. Korte motioned for approval of Disposal of Academia de Lengua y Cultura’s Fixed Assets with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. XIV. Public Forum

This item was heard at beginning of meeting.

 

  1. XV. Presentation of Elimination of the Life Insurance Subsidy for APS Retirees

This item was heard at beginning of meeting.

 

  1. XVI. Future Agenda Items/Requests
    1. a. Career and Vocational Update prior to September 1
    2. b. MOE Update

  1. XVII. Adjournment

Dr. Duran entertained a motion to adjourn the Finance Committee meeting at 9:02 a.m.  Dr. Maestas motioned to adjourn the meeting with Ms. Korte seconding the motion in the affirmative.  Motion carried.  The next Finance Committee meeting will be held on Tuesday, August 20, 2013, at 7:45 a.m., in the DeLayo-Martin Community Room.

 

 

 

 

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