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Board of Education Audit Committee Meeting - Jun 18, 2013

Meeting Date & Time: Tuesday, June 18, 2013, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 6:57 PM
Agenda Posted On: 06/14/2013, 4:45 PM
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Audit Committee Meeting

AGENDA

 

Tuesday, June 18, 2013

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the June 18, 2013, Audit Committee Meeting Agenda (Discussion/Action)

 

III.

Special Issues - Audit Entrance Conferences
Presenter: Don Moya/Georgie Ortiz

 

A.

Albuquerque Public Schools External Audit for Fiscal Year ending June 30, 2013 (Discussion)

 

I.

Statement on Auditing Standard No. 114: The Auditor's Communications to Those Charged with Governance

 

II.

Auditor's Responsibility Under Generally Accepted Auditing Standards (GAAS)

 

III.

Planned Scope and Timing of the Audit

 

IV.

Schedule of Monthly External Audit Progress Meetings

 

B.

Academia de Lengua y Cultura Charter School External Audit for Fiscal Year ending June 30, 2013

 

I.

Statement on Auditing Standard No. 114: The Auditor's Communications to Those Charged with Governance

 

II.

Auditor's Responsibility Under Generally Accepted Auditing Standards (GAAS)

 

III.

Planned Scope and Timing of the Audit

 

IV.

Schedule of Monthly External Audit Progress Meetings

 

C.

21st Century Public Academy Charter School External Audit for Fiscal Year ending June 30, 2013
Presenter: Don Moya

 

I.

Statement on Auditing Standard No. 114: The Auditor's Communications to Those Charged with Governance

 

II.

Auditor's Responsibility Under Generally Accepted Auditing Standards (GAAS)

 

III.

Planned Scope and Timing of the Audit

 

IV.

Schedule of Monthly External Audit Progress Meetings

 

IV.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" (Action)

 

V.

Reconvene to Open Session

 

VI.

Statement of Closure

 

VII.

Adjournment

 









Minutes of Audit Committee Meeting (Draft)

Board of Education

Albuquerque Public Schools

 

An Audit Committee meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, June 18, 2013, beginning at 7:30 a.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.        Call to Order

The meeting was called to order at 7:30 a.m.

Present: Dr. Analee Maestas, Steven Michael Quezada, Lorenzo Garcia, Dr. Don Duran, Dr. David Peercy, Kathy Korte, Susan Wrons, Michael Reeves (telephonically),Don Moya and Winston Brooks

Absent: Marty Esquivel

II.       Adoption of the June 18, 2013, Audit Committee Meeting Agenda (Discussion/Action)

Lorenzo Garcia motioned for adoption of the agenda. Steven Michael Quezada seconded the motion.  Committee members unanimously adopted the June 18, 2013, Audit Committee meeting agenda.

III.      Special Issues

Chief Financial Officer Don Moya introduced the external auditors, Georgie Ortiz and Matt Bone, from the firm of CliftonLarsonAllen.  Don Moya also introduced Tami Coleman, APS executive director of Accounting, who is in charge of the audit for APS. Ms. Coleman informed the committee that this is the second year of a three-year external audit request for proposal (RFP) award. Ms. Coleman stated that there are two charter schools included in APS’s audit: Academia de Lengua y Cultura and 21st Century Public Academy.

Mr. Bone explained and gave details about the following:

  1. A. Albuquerque Public Schools External Audit for Fiscal Year ending June 30, 2013 (Discussion)
    1. Statement on Auditing Standard No. 114: The Auditor's Communications to Those Charged with Governance (Discussion)
    2. Auditor's Responsibility Under Generally Accepted Auditing Standards (GAAS) (Discussion)
    3. Planned Scope and Timing of the Audit (Discussion)
    4. Schedule of Monthly External Audit Progress Meetings (Discussion)
  2. B. Academia de Lengua y Cultura Charter School External Audit for Fiscal Year ending June 30, 2013 (Discussion)
    1. Statement on Auditing Standard No. 114: The Auditor's Communications to Those Charged with Governance (Discussion)
    2. Auditor's Responsibility Under Generally Accepted Auditing Standards (GAAS) (Discussion)
    3. Planned Scope and Timing of the Audit (Discussion)
    4. Schedule of Monthly External Audit Progress Meetings (Discussion)
  3. C. 21st Century Public Academy Charter School External Audit for Fiscal Year ending June 30, 2013 (Discussion)
    1. Statement on Auditing Standard No. 114: The Auditor's Communications to Those Charged with Governance (Discussion)
    2. Auditor's Responsibility Under Generally Accepted Auditing Standards (GAAS) (Discussion)
    3. Planned Scope and Timing of the Audit (Discussion)
    4. Schedule of Monthly External Audit Progress Meetings (Discussion)

 

IV.      Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the Independent Public Accountant (IPA) nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" (Action)

The committee was informed that there was no business that required an executive session at this meeting, so the agenda items V. Reconvene to Open Session, and VI. Statements of Closure were removed from the agenda.

 

V.       Reconvene to Open Session

VI.      Statement of Closure

 

VII.     Adjournment

Lorenzo Garcia motioned for adjournment. Dr. David Peercy seconded the motion. The meeting adjourned at 7:37 a.m.

 

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