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Board of Education Meeting - Jun 19, 2013

Meeting Date & Time: Wednesday, June 19, 2013, 5:00 PM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 5:05 PM
Agenda Posted On: 06/15/2013, 8:24 PM
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Board of Education Meeting

AGENDA

 

Wednesday, June 19, 2013

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Pledge of Allegiance / Moment of Silence

 

B.

Roll Call

 

C.

Adoption of the June 19, 2013, Board of Education Meeting Agenda and Approval of the  May 20, 2013, and May 22, 2013, Special Board of Education Meeting Minutes (Discussion/Action)

 

II.

Recognition of Students, Staff and Community

 

A.

Luis Delgado, Director of Fine Arts, for receiving the Award of Distinction for Albuquerque Public Schools from the New Mexico Music Educators Association

 

B.

Renee Rodarte-Keeling from Chaparral Elementary for receiving the Teacher of the Year Award from the New Mexico Parent Teacher Association

 

C.

Todd Resch from La Cueva High School for receiving the Principal of the Year Award from the New Mexico Parent Teacher Association

 

D.

Early College Academy, La Cueva High School and Eldorado High School for being named a New Mexico top schools by US News and World Report, and Newsweek,  Sandia High School for being named a top New Mexico school by Newsweek and Cibola High School and South Valley Academy Charter School for being named a top New Mexico school by US News and World Report

 

III.

Public Forum

 

IV.

Matters of Information

 

A.

Superintendent's Report

 

B.

Board Member Comments

 

C.

President's Report

 

V.

Special Issues

 

A.

Consideration for Approval of the College and Career High School Calendar (Discussion/Action)
Presenter: Andi Trybus,Assistant Superintendent of Human Resources; Shelly Green, Chief Academic Officer, and Liz Abeyta, College and Career High School Principal

 

B.

Update of Goal One: Academic Achievement (Discussion)
Presenter: Shelly Green, Chief Academic Officer

 

C.

Update of Goal Two: Financial Stewardship (Discussion)
Presenter: Don Moya, Chief Financial Officer

 

VI.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

 

I.

Approval of the Design Development for McKinley Middle School Classroom Addition

 

II.

Approval of the Qualification Based Proposal and Bid for the Chaparral Elementary School Classroom and Kitchen Additions

 

B.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

Middle School Initiative, $1,040,000

 

b.

High School Retention Block, $150,000

 

c.

Job Mentor Program, $147,682

 

d.

IDEA-B-Puente para los Ninos, $52,362

 

e.

Title VIII Impact Aid-SPED, $40,448

 

f.

Running Start for Careers, $20,000

 

g.

Petroglyph-Spring Horizon Award, $4,090

 

h.

AVID-Roosevelt Middle School, $2,820

 

II.

Approval of Grant Management Intra-Function Transfers for May 2013

 

III.

Approval of Title I and Title II Consolidated Grant Application for 2013-14 School Year

 

IV.

Approval of Supplement to Fleet Service Contract

 

a.

Beal Bus Company, $34,100

 

b.

Albert Sanchez Bus Company Inc., $54,115

 

c.

Diana Sanchez, $18,992

 

V.

Approval of School Bus Fleet Service Contracts for 2013-14

 

a.

Beal Bus Company, $661,448.26

 

b.

Castillo, D., $49,088.76

 

c.

Gonzales, A., $338,426.78

 

d.

Gonzales, Jos., $96,197.41

 

e.

Gonzales, Joy., $63,823.04

 

f.

Durham, $4,942,470.74

 

g.

Herrera, $4,687,244.55

 

h.

Lovato, $203,516.14

 

i.

Lucero, $434,734.07

 

j.

Mountain, $721,849.36

 

k.

Sanchez, A., $1,736,355.81

 

l.

Sanchez, D., $184,824.48

 

m.

SSW, $678,015.38

 

n.

Sena, $371,918.39

 

o.

South 14, $428,842.05

 

p.

Trujillo, J., $53,875.30

 

VI.

Approval of Delivered Pizza Bid #13-049MS-AM

 

VII.

Approval of Food and Non-Food Bid #13-047MS-SL

 

VIII.

Approval of Cash Disbursements for May 2013

 

IX.

Approval of Statement of Equipment Taken Out of Service March 1-31, 2013

 

X.

Approval of Statement of Equipment Taken Out of Service April 1-30, 2013

 

XI.

Approval of Budget Adjustment Request for Academia de Lengua y Cultura

 

a.

Maintenance BAR #001-013-1213-0030-M

 

XII.

Approval of Operational Fund Intra-Function Transfers for May

 

XIII.

Approval of 2014 Benefit Plan Recommendations

 

C.

Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

 

I.

Approval of Charter School Performance Contracts

 

a.

Albuquerque Talent Development Academy

 

b.

Corrales International

 

c.

El Camino Real Academy

 

d.

Gordon Bernell

 

II.

Approval of Naming the New APS/CNM High School: College and Career High School

 

III.

Approval of revisions to IH1 - Treatment of Religious Issues

 

IV.

Approval of revisions to I.11 Special Education to be renamed II. Special Education

 

VII.

Announcement of Upcoming Board Meetings

 

A.

The next Special Board of Education meeting will be held on Friday, June 28, 2013, at 7:30 a.m., in the DeLayo Martin Community Room.

 

B.

The next Board of Education meeting will be held on Wednesday, July 17, 2013, at 5:00 p.m., in the John Milne Community Board Room.

 

VIII.

Adjournment

 

Minutes of Board of Education Meeting

Albuquerque Public Schools

 

A Board of Education meeting of Albuquerque Public Schools was held Wednesday, June 19, 2013, beginning at 5:00 p.m., in the John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.      Call to Order

The meeting was called to order at 5:02 p.m.

A.     Pledge of Allegiance / Moment of Silence

B.     Roll Call

Present: Dr. Analee Maestas, Kathy Korte, Lorenzo Garcia, Martin Esquivel, Steven Michael Quezada, Dr. Don Duran, Dr. David Peercy

C.     Adoption of the June 19, 2013, Board of Education Meeting Agenda and Approval of the  May 20, 2013, and May 22, 2013, Special Board of Education Meeting Minutes (Discussion/Action)

Kathy Korte motioned for adoption of the agenda with an amendment to move agenda item VI.B.XIII. Approval of 2014 Benefit Plan Recommendations to be reviewed for approval before agenda item V.A. Dr. Duran seconded the motion. Board members unanimously adopted the June 19, 2013, Board of Education meeting agenda with the amendment.  Kathy Korte motioned for approval of the minutes. Dr. Maestas seconded the motion.  Board members unanimously approved the May 20, 2013, and May 22, 2013, Special Board of Education meeting minutes.

 

II.      Recognition of Students, Staff and Community

A.       Luis Delgado, Director of Fine Arts, was recognized for receiving the Award of Distinction for Albuquerque Public Schools from the New Mexico Music Educators Association.

B.       Renee Rodarte-Keeling from Chaparral Elementary School was recognized for receiving the Teacher of the Year Award from the New Mexico Parent Teacher Association.

C.       Todd Resch from La Cueva High School was recognized for receiving the Principal of the Year Award from the New Mexico Parent Teacher Association.

D.       Early College Academy, La Cueva High School and Eldorado High School were recognized for being named a New Mexico top school by US News and World Report, and Newsweek, Sandia High School, was recognized for being named a top New Mexico school by Newsweek, and Cibola High School and South Valley Academy Charter School were recognized for being named a top New Mexico school by US News and World Report.

 

III.     Public Forum

Public forum participants expressed concern about Herrera bus company’s          mistreatment of special education students.

 

IV.     Matters of Information

  1. A. Superintendent's Report

Superintendent Brooks reported on the following:

  • Gratitude to Principal Abeyta and our Grant Writer Michele Tigelaar for putting in extra time to submit the NMPED $100,000 grant for the Career and College High School
  • APS Summer Lunch program expected to provide more than 650,000 lunches and 130,000 breakfasts at 44 school locations across the district and 225 community sites throughout the city and county
  • Congratulations to the Associate Superintendents Eddie Soto, Raquel Reedy, and Diane Kerschen for their tremendous work with our principals in the schools
  • Associate Superintendent of Secondary Schools Eddie Soto for working with the Association of Latino Superintendents and Administrators (ALAS) on reducing gun violence and building school safety plans

 

  1. B. Board Member Comments

Board members commented on the following:

  • Gratitude for the excellence of APS educators
  • Issues with A-F grading, especially emphasis on test results and punitive impact
  • Emphasis on excellent school security system
  • Possible development of integrated school security systems
  • Emphasis on contractors training to work with special populations and general safety issues
  • Encouragement and gratitude for communities reaching out to discuss difficult issues
  • Request for a presentation about school-based health programs and addressing mental health issues
  • Support for media arts opportunities by developing new innovations
  • Requesting information regarding the economic impact of APS, specifically how many jobs and opportunities exist due to our contracts and construction
  • Concern from teachers worried about how their professional reputations will be affected by the new teacher evaluation program
  • ABC Partnership and middle school initiatives
  • Sustainability of school-based health clinics and administration transition from UNM to Presbyterian
  • Grand opening of the Atrisco Heritage Academy High School health clinic in July
  • How can we confirm that training has been done with employees of contractors with APS?
  • Transportation challenges, including continuous turnover of the bus drivers, discipline of students on buses, low pay for drivers, incorrect actions on the part of the drivers, lack of state funding for transportation, and low profit margins for bus companies
  • Request a quarterly report about transportation issues

 

  1. C. President's Report

President Esquivel had nothing additional to report.

 

V.     Special Issues

A.     Consideration for Approval of the College and Career High School Calendar (Discussion/Action)

Andi Trybus, assistant superintendent of Human Resources; Shelly Green, chief academic officer, and Liz Abeyta, College and Career High School principal presented the calendar for the new College and Career High School with a request that board members approve the calendar. David Peercy motioned for approval of the calendar.  Steven Michael Quezada seconded the motion.  Board members unanimously approved the 2013-2014 College and Career High School Calendar.

 

B.     Update of Goal One: Academic Achievement (Discussion)

Shelly Green, chief academic officer, Eddie Soto, associate superintendent of secondary school, Raquel Reedy, associate superintendent of elementary schools, and Diane Kerschen associate superintendent of elementary schools reviewed the action steps to achieve Goal One: Albuquerque Public Schools will implement an academic plan aimed at improving achievement for all students with an intense focus on closing the achievement gap:

  1. Albuquerque Public Schools will improve academic achievement by three percent for the next three years (from 51 percent to 60 percent proficient in reading and 44 percent to 53 percent in math) and close the gap by five percent for the next three years (from a gap of 25.9 points to a gap of 10.9 points in three years in reading and from a 27-point gap to no more than a 12-point gap in math)  by providing support that ensures teachers successfully increase rigor through the implementation of the CCSS in a stimulating classroom environment.
  2. Albuquerque Public Schools will improve academic performance of all students and close the achievement gap by systematically identifying and supporting struggling students to increase their level of proficiency by three percent per year for three years to 60 percent proficient in reading and 53 percent proficient in math
  3. Albuquerque Public Schools will expand opportunities and services for students with online courses and instructional digital tools for teachers to increase graduation rates to 70 percent.
  4. Albuquerque Public Schools will audit bilingual and dual language programs in all Albuquerque Public Schools to ensure a continuum of services for all students, to increase achievement by three percent and close gap by five percent.
  5. Albuquerque Public Schools will review and study referrals to Special Education in order to decrease referrals by five percent over the next three (3) years.
  6. Albuquerque Public Schools will support all schools with A-F school grading to increase schools earning C or better by 50 percent

 

Issues discussed regarding this agenda item included:

  • Transitioning students to middle school includes visit to the school, fifth grade passports, short videos show fifth graders what to expect, jumpstart day with only sixth grade, conversations between teachers from  fifth and sixth grades
  • Units of study and how do they include the Spanish language and culture addressed in multi-disciplinary style
  • After-school providers linking programs to the students’ learning experiences by receiving training from APS and working in tandem to align with APS district goals to provide enrichment activities
  • Support for rigor but be concerned about the level of stress for students transitioning to sixth grade, ninth grade and college
  • Request review of the Volcano Vista High School senior project
  • Importance of staying on track for graduation and preparing for higher education levels includes assisting students in understanding, applying, and communicating time and project management both short and long term
  • Impact maintenance of effort and initiatives to move students out of special education programs
  • Concern about achieving the goal of improving schools based on the NMPED grading system
  • Concern that professional development training hours are taking quality teaching time away from the classroom
  • Recommendation to get a summary of results of state progress done and yet to be done

 

C.     Update of Goal Two: Financial Stewardship (Discussion)

Don Moya, chief financial officer, reviewed the action steps to achieve Goal Two: APS will maintain a transparent, sound and responsible financial plan that advances student achievement, supports family and community engagement and promotes school safety:

  1. Develop a centralized, balanced budget while supporting the district’s goal areas (Student Achievement, Parent Community Involvement and School Environment)
  2. Provide a timely annual independent audit with minimal findings
  3. Establish and maintain a treasury management program that prudently and strategically leverages district fund balances in accordance with Board Policy D.02 Investments
  4. Establish and maintain a system for position management
  5. Continue to leverage and maintain a stable financial information management system
  6. Maintain an aligned and reconciled Capital Master Plan
  7. Complete a district-wide capital maintenance needs assessment plan (including Information Technology Department)
  8. Pass February 2013 Mill Levy election
  9. Ensure timely, appropriate and legal expenditures of district grant funds

10. Ensure timely and accurate payment of all district obligations

11. Track and reduce the Procurement Administrative Lead (PALT; length of time between the issuance of a Lawson purchase order and approval by APS Procurement) to expedite the delivery of goods and services to schools and the departments that support schools

12. Identify unauthorized purchases in order to minimize the potential for audit findings

13. Provide improved asset management reporting to align with APS procedural directive, state code, state auditor’s rule and the needs of the district Capital Fiscal Services Department (CFSD)

14. Solve the calendar issue whereby nine-month employees receive a check too early in the year and are in an overpaid status for a period of time at the beginning of the year (Communications and Human Resources departments)

15. Centralize activity fund processing (General Ledger Department)

16. Activate electronic vendor payment processing in Lawson (Accounts Payable Department)

17. Enhance Capital Master Plan revenue streams by coordinating with Public School Facilities Authority and maximizing state matches

18. Assessment and determination of priorities for 2016 – 22 Capital Master Plan

19. Pass February 2016 bond and mill levy election (on completion of action plan 18)

20. Establish and maintain revenue generating business enterprises to increase efficiency in provision of services to schools and also generate revenue to acquire more teachers/educational assistants and also enhance district instructional programs

 

VI.     Approval of Consent Calendar Items (Discussion/Action)

David Peercy motioned for approval of VI. A. through C., except for agenda item VI.B.XIII., which was approved earlier in the meeting.  Lorenzo Garcia seconded the motion. Board members unanimously approved the motion.

A.     Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

I.        Approval of the Design Development for McKinley Middle School C                           Classroom Addition

II.       Approval of the Qualification Based Proposal and Bid for the Chaparral Elementary School Classroom and Kitchen Additions

B.     Consideration for Approval of Finance Matters (Discussion/Action)

I.        Approval of Budget Adjustments for Grant Management

a.       Middle School Initiative, $1,040,000

b.       High School Retention Block, $150,000

c.       Job Mentor Program, $147,682

d.       IDEA-B-Puente para los Ninos, $52,362

e.       Title VIII Impact Aid-SPED, $40,448

f.        Running Start for Careers, $20,000

g.       Petroglyph-Spring Horizon Award, $4,090

h.       AVID-Roosevelt Middle School, $2,820

II.       Approval of Grant Management Intra-Function Transfers for May 2013

III.      Approval of Title I and Title II Consolidated Grant Application for 2013-14 School Year

IV.      Approval of Supplement to Fleet Service Contract

a.       Beal Bus Company, $34,100

b.       Albert Sanchez Bus Company Inc., $54,115

c.       Diana Sanchez, $18,992

V.       Approval of School Bus Fleet Service Contracts for 2013-14

a.       Beal Bus Company, $661,448.26

b.       Castillo, D., $49,088.76

c.       Gonzales, A., $338,426.78

d.       Gonzales, Jos., $96,197.41

e.       Gonzales, Joy., $63,823.04

f.        Durham, $4,942,470.74

g.       Herrera, $4,687,244.55

h.       Lovato, $203,516.14

i.        Lucero, $434,734.07

j.        Mountain, $721,849.36

k.       Sanchez, A., $1,736,355.81

l.        Sanchez, D., $184,824.48

m.      SSW, $678,015.38

n.       Sena, $371,918.39

o.       South 14, $428,842.05

p.       Trujillo, J., $53,875.30

VI.      Approval of Delivered Pizza Bid #13-049MS-AM

VII.     Approval of Food and Non-Food Bid #13-047MS-SL

VIII.    Approval of Cash Disbursements for May 2013

IX.      Approval of Statement of Equipment Taken Out of Service March 1-31, 2013

X.       Approval of Statement of Equipment Taken Out of Service April 1-30, 2013

XI.      Approval of Budget Adjustment Request for Academia de Lengua y Cultura

a.       Maintenance BAR #001-013-1213-0030-M

XII.     Approval of Operational Fund Intra-Function Transfers for May

XIII.    Approval of 2014 Benefit Plan Recommendations

This agenda item was moved to be reviewed for approval before agenda item V. A.  Vera Dallas, Employee Benefits director, reviewed the changes to the benefits plan and requested that board members approve the plan. Ms. Dallas explained that the APS insurance plan is self-funded and to continue solvent financial management of the plan, it was necessary to change the plan and increase costs to employees. The increase in cost can be attributed to response to rising health care costs, shortage of funding from the legislature and mandatory compliance with the national Affordable Care Act, which does not allow insurers to limit coverage of pre-existing conditions and requires employers to offer benefits to any employee working 30 hours per week or more.

 

The changes to the benefit plan that will go into effect in January 2014 are as follows:

  • High and low options will convert into a single plan option for all employees
  • Deductible will increase from $0 to $250
  • Health insurance increase of five percent
  • Out-of-pocket maximum employees can pay for medical costs will increase from $2,000 to $2,500
  • Co-pays for basic services such as primary care and specialist visits will stay the same, but employees will now have to pay 20 percent of the cost for services like inpatient hospital admission, outpatient surgery,  advanced radiology (also will require $100 copay), emergency room (also will require $150 copay), radiation, dialysis and chemotherapy rather than a pre-set co-pay
  • Continue district employee wellness initiatives with the annual APS biometric health screening, personal health profile/health risk assessment and the addition of tobacco cessation program
  • Incentive to participate in the wellness program will increase to $25 per month for employee, plus $25 per month if the spouse participates
  • Dental insurance cost will increase by 7.3 percent
  • Vision insurance will not change

 

Issues discussed regarding this agenda item:

  • Predicting claims levels and estimating costs with forecasting 18 months in advance
  • Stop loss insurance to cover excess claims
  • How will educational assistants afford the cost of the changes in the benefit plan?
  • Will lower income employees be eligible for Medicaid for their families and for themselves?
  • What is the plan for communication of the details of the plan to employees?
  • Definition of health care reform compared to the health insurance reform
  • Concept of wellness programs working in bringing awareness and action for employees to seek attention to their health issues before they become life threatening
  • What determines the total of the spendable reserves?
  • APS requested 11.7 million dollars from the legislature for the insurance program, but received four million
  • Impact of the one percent raise for employees compared to the additional cost of contributing to retirement and insurance costs

 

Kathy Korte motioned to approve the plan.  David Peercy seconded the motion. The 2014 benefit plan recommendations were approved with President Esquivel, Dr. Duran, Dr. Peercy and Kathy Korte voting for approval and Lorenzo Garcia, Steven Michael Quezada, and Dr. Maestas voting against the motion with concerns about hardships on employees, especially those who earn low salaries.

 

C.     Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

I.        Approval of Charter School Performance Contracts

a.       Albuquerque Talent Development Academy

b.       Corrales International

c.       El Camino Real Academy

d.       Gordon Bernell

II.       Approval of Naming the New APS/CNM High School: College and Career High School

III.      Approval of revisions to IH1 - Treatment of Religious Issues

IV.      Approval of revisions to I.11 Special Education to be renamed II. Special Education

 

VII.    Announcement of Upcoming Board Meetings

President Esquivel announced that the next Special Board of Education meeting will be held on Friday, June 28, 2013, at 7:30 a.m., in the DeLayo Martin Community Room and the next Board of Education meeting will be held on Wednesday, July 17, 2013, at 5:00 p.m., in the John Milne Community Board Room.

 

VIII.   Adjournment

The meeting adjourned at 7:35 p.m.

 

 

 

 

 

APPROVED: ____________________________

Martin Esquivel, President

 

 

 

 

 

ATTEST: __________________________________

Steven Michael Quezada, Secretary

 

 

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