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Board of Education Audit Committee Meeting - Jul 19, 2011

The Finance Committee meeting will begin immediately following this meeting.

Meeting Date & Time: Tuesday, July 19, 2011, 7:30 AM
Where: DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE, Albquuerque, NM
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 06/08/2011, 12:24 PM
Agenda Posted On: 07/15/2011, 5:09 PM
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Audit Committee Meeting

 

AGENDA

 

The Finance Committee meeting will begin immediately following this meeting.

Tuesday, July 19, 2011

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the July 19, 2011 Audit Committee Agenda and Minutes of the June 21, 2011, Audit Committee Meeting (Discussion/Action)

 

III.

General Status Update (Discussion)
Presenter: Don Moya/Amy Carter

 

IV.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Discussion/Action)

 

V.

Reconvene to Open Session

 

VI.

Statement of Closure

 

VII.

Adjournment

 

Minutes of Audit Committee Meeting
The Board of Education
Albuquerque Public Schools
An Audit Committee Meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, July 19, 2011, beginning at 7:30 a.m. in the DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.
I.
Call to Order
The meeting was called to order at 7:30 a.m. by Analee Maestas.
Present: Paula Maes, Lorenzo Garcia, Kathy Korte, Analee Maestas, David Peercy, David Robbins, David King, Don Moya, , and Winston Brooks.
Absent:Martin Esquivel
II.
Adoption of the July 19, 2011, Audit Committee Agenda and Minutes of the June 21, 2011, Audit Committee Meeting (Discussion/Action)
Dr. Maestas entertained a motion to approve the July 19, 2011, agenda and to approve the minutes of June 21, 2011. Ms. Korte so motioned, with Ms. Maes seconding the motion in the affirmative. Motion carried.
III.
General Status Update (Discussion) Presenter: Don Moya/Amy Carter
Mr. Moya stated that the purpose of today’s meeting of the Audit Committee is in fulfillment of the statutory requirement to present the status of the annual financial audit to the committee.
Mr. Moya introduced Ms. Tami Coleman, APS’s executive director of accounting, and Ms. Amy Carter, auditor with Moss Adams LLP.
Ms. Carter updated the Audit Committee on the general present status of the audit. The internal controls test work has been completed, and the single audit, or federal programs, portion of the audit is 25 percent complete. Ms. Carter also stated that the auditors plan on coming back to APS during the first three weeks in August for the single audit test work.
Ms. Carter stated that the auditors are scheduled to be back at APS for their final work on the balance sheet on September 26, 2011.
Ms. Carter also stated that with regard to the charter schools’ audits, interim test work has been performed on 19 of the charter schools so far. The interim test work will be complete on 22 of the charter schools by July 22, 2011.
IV.
Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Discussion/Action)
Dr. Maestas entertained a motion to adjourn the Audit Committee meeting into
executive session. Mr. Garcia so motioned, with Ms. Korte seconding the motion in the affirmative. In a roll call vote, all members voted in the affirmative to go into executive session. The committee adjourned to executive session at 7:37 a.m..
V.
Reconvene to Open Session
The committee reconvened to open session at 7:50 AM.
VI.
Statement of Closure
Dr. Maestas stated that the APS Board of Education met in executive session on July 19, 2011, for the purpose of discussing the audit. The matters discussed in the executive session were limited only to those specified.
VII.
Adjournment
Dr. Maestas stated that the next Audit Committee meeting will be held on Monday, August 22, 2011, at 5:00 p.m., in the DeLayo-Martin Conference Room.

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