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Board of Education Finance Committee Meeting - Jan 21, 2014

The Finance Committee meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property and Technology Committee meeting.

Meeting Date & Time: Tuesday, January 21, 2014, 7:45 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 7:24 PM
Agenda Posted On: 01/17/2014, 6:19 PM
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Finance Committee Meeting

AGENDA

 

The Finance Committee Meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property, and Technology Committee meeting.

Tuesday, January 21, 2014

7:45 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd.NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Approval of the January 21, 2014, Finance Committee Agenda and Minutes of the December 17, 2013, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
Presenter: Teresa Scott

 

A.

Carl Perkins, $151,976

 

B.

IDEA-B Risk Pool, $52,362

 

C.

APS Homeless-Tutors, $5,000

 

D.

Carl Perkins-High Schools that Work, $3,664

 

E.

Jobs for America's Graduates-JAG, $3,553

 

F.

Kindergarten 3 Plus, ($706,236)

 

G.

Elementary Breakfast, ($15,070)

 

H.

STARBASE La Luz, ($3,000)

 

III.

Consideration for Approval of Grant Management Inter-Function Transfers for December 2013 (Discussion/Action)
Presenter: Teresa Scott

 

IV.

Consideration for Approval of Grant Management Intra-Function Transfers for December 2013 (Discussion/Action)
Presenter: Teresa Scott

 

V.

Consideration for Approval of Plastic Can Liners for Warehouse Stock RFP #14-024RR-SL (Discussion/Action)
Presenter: Mark Heckart

 

VI.

Consideration for Approval of Cash Disbursements for December 2013 (Discussion/Action)
Presenter: Mark Heckart

 

VII.

Consideration for Approval of Budget Adjustment for 21st Century Public Academy (Discussion/Action)
Presenter: Tami Coleman

 

A.

Intra-Function BAR #001-027-1314-0017-M

 

VIII.

Consideration for Approval of 21st Century Public Academy Cash Disbursements for December 2013(Discussion/Action)
Presenter: Tami Coleman

 

IX.

Presentation of 21st Century Public Academy Financial Reports as of December 31, 2013 (Discussion)
Presenter: Tami Coleman

 

X.

Consideration for Approval of Statement of Equipment Taken out of Service October 1-31, 2013 (Discussion/Action)
Presenter: Tami Coleman

 

XI.

Consideration for Approval of Budget Adjustment Request for School Bus Rental Fee (Discussion/Action)
Presenter: Brad Winter

 

A.

South 14 Bus Company, $19,806

 

XII.

Consideration for Approval of Supplement to School Bus Fleet Service Contract (Discussion/Action)
Presenter: Brad Winter

 

A.

South 14 Bus Company, $19,806

 

XIII.

Consideration for Approval of Operational Fund Budget Increase (Discussion/Action)
Presenter: Ruben Hendrickson

 

XIV.

Consideration for Approval of Operational Fund Inter-Function Transfers for December (Discussion/Action)
Presenter: Ruben Hendrickson

 

XV.

Consideration for Approval of Operational Intra-Function Transfers for December (Discussion/Action)
Presenter: Ruben Hendrickson

 

XVI.

Consideration for Approval of 31500 Special Federal Capital Outlay Budget Increase for Wherry Elementary School (Discussion/Action)
Presenter: Don Moya

 

XVII.

Presentation of FY15 Strategic Budget Look Ahead (Discussion)
Presenter: Don Moya and Ruben Hendrickson

 

XVIII.

Future Agenda Items/Requests (Discussion)

 

XIX.

Adjournment

 

A.

The next Finance Committee meeting will be held on Tuesday, February 18, 2014, at 7:45 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 







Albuquerque Public Schools

Minutes of the Finance Committee

January 21, 2014

_________________________________________________________________________________________

 

A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Tuesday, January 21, 2014, scheduled to begin at 7:45 a.m., in the Alice and Bruce King Educational Complex, John Milne Community Board Room, 6400 Uptown Blvd., NE.

 

  1. I. Call to Order

Board member Quezada called the meeting to order at 8:08 a.m.

  1. a. Roll Call

The following were in attendance:  Martin Esquivel, Kathy Korte (via telephone), Lorenzo Garcia, Analee Maestas, Steven Michael Quezada, David Peercy and Don Duran (via telephone).

b.    Adoption of the January 21, 2014, Agenda and Approval of the December 17, 2013, Minutes

Mr. Garcia motioned for approval of the agenda and minutes with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

 

  1. II. Consideration for Approval of Budget Adjustments for Grant Management
    1. a. Carl Perkins, $151,976
    2. b. IDEA-B Risk Pool, $52,362
    3. c. APS Homeless-Tutors, $5,000
    4. d. Carl Perkins-High Schools that Work, $3,664
    5. e. Jobs for America’s Graduates-JAG, $3,553
    6. f. Kindergarten 3 Plus, ($706,236)
    7. g. Elementary Breakfast, ($15,070)
    8. h. STARBASE La Luz, ($3,000)

Ms. Scott apologized for a typographical error on the action sheets distributed in the folders—the agenda is correct—revised action sheets were distributed.  The budget adjustments are primarily adjustments from the State.  Dr. Maestas asked for the reason for the decrease in Kindergarten 3 Plus.  Ms. Carla Cano responded by saying that the decrease is due the estimates in student enrollment prior to summer.  The application is done in February.  Actual attendance is done in June and July.  Between this time, students dropped out.  This year, 12 new schools will join.

 

Mr. Garcia motioned for approval of the Budget Adjustments for Grant Management (items a-h) with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

III. Consideration for Approval of Grant Management Inter-Function Transfers for December 2013

 

Dr. Maestas motioned for approval of Grant Management Inter-Function Transfers for December 2013, with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

 

  1. IV. Consideration for Approval of Grant Management Intra-Function Transfers for December 2013

 

Dr. Maestas motioned for approval of Grant Management Intra-Function Transfers for December 2013, with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

 


  1. V. Consideration for Approval of Plastic Can Liners for Warehouse Stock RFP #14-1204RR-SL

Mr. Heckart began discussion by saying that this is a regularly scheduled bid done every four years for warehouse stock.

Dr. Peercy motioned for approval of Plastic Can Liners for Warehouse Stock RFP #14-1204RR-SL with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. VI. Consideration for Approval of Cash Disbursements for December 2013

 

Dr. Maestas motioned for approval of Cash Disbursements for December 2013, with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. VII. Consideration for Approval of Budget Adjustments for 21st Century Public Academy
    1. a. Intra-Function BAR #001-027-1314-0017-M

Ms. Coleman presented budget adjustment requests for IDEA-B funding for 21st Century Public Academy.  This adjustment moves funds from one type of therapy services to another—to more closely reflect the actual services rendered.

 

Dr. Maestas motioned for approval of Budget Adjustments for 21st Century Public Academy with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. VIII. Consideration for Approval of Statement of 21ST Century Public Academy Cash Disbursements for December 2013

Ms. Coleman presented the December 2013 cash disbursements for 21st Century Public Academy—routine disbursements—also includes payroll.

 

Dr. Maestas motioned for approval of Budget Adjustments for 21st Century Public Academy with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

 

  1. IX. Presentation of 21st Century Public Academy Financial Reports as of December 31, 2013

Ms. Coleman presented the updated expenditure report.

  • The total operation fund is (Fund 11000 General) amount is ($90,931.47)
  • Hoping for good news in January when the new unit value comes out—there will be a slight reduction, which will increase the deficit.
  • Did not meet their growth numbers, so no growth dollars will be added.
  • Mr. Garcia asked if progress is being made.  Mr. Moya responded that he does believe progress is being made by the mere fact that $300,000 in over expenditures has been mitigated towards this deficit. Mr. Moya is cautiously optimistic when the doors are opened next year at 21st Century with a $90,000 deficit—it will be far easier to deal with than a $300,000 deficit.
  • Ms. Tarango discussed the enrollment—finished close to 266—currently at 260.  The plan for next year’s budget is to average a 260 enrollment.  The foundation is being instrumental in advertisement—placed an ad in Albuquerque Magazine.  Door knob hangers will be placed in the neighborhood—have received City clearance for this.

  1. X. Consideration for Approval of Statement of Equipment Taken out of Service October 1-31, 2013

 

Dr. Peercy motioned for approval of Statement of Equipment Taken out of Service October 1-31, 2013, with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 


  1. XI. Consideration for Approval of Budget Adjustment Request for School Bus Rental Fee
    1. a. South 14 Bus Company, $19,806

 

  1. XII. Consideration for Approval of Supplement to School Bus Fleet Service Contract
    1. a. South 14 Bus Company, $19,806

 

Dr. Peercy motioned for approval of items 11 and 12, with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. XIII. Consideration for Approval of Operational Fund Budget Increase

Mr. Hendrickson requested approval to increase the operation fund for E-Rate reimbursements in the amount of $2.6M.

  • These reimbursements will be used to cover existing telecommunications costs.
  • The reason the increase is being brought now instead of budgeting up front is the billing has been changed.
  • We now see a check (revenue) and receive a gross invoice.

 

Dr. Peercy motioned for approval of the Operational Fund Budget Increase with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. XIV. Consideration for Approval of Operational Inter-Function Transfers for December

Mr. Hendrickson presented routine inter-function transfers for the month of December

 

Dr. Peercy motioned for approval of Operational Inter-Function Transfers for December with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. XV. Consideration for Approval of Operational Intra-Function Transfers for December

Mr. Hendrickson presented Operational Intra-Function Transfers for December.

 

Dr. Maestas motioned for approval of Operational Intra-Function Transfers for December with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. XVI. Consideration for Approval of 31500 Special Federal Capital Outlay Budget Increase for Wherry Elementary School

Mr. Moya presented the establishment of budget of $16.2M for Wherry Elementary School.

 

Dr. Peercy motioned for approval of 31500 Special Federal Capital Outlay Budget Increase for Wherry Elementary School with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

  1. XVII. Presentation of FY15 Strategic Budget Look Ahead

Mr. Moya informed the committee that this item will be on the agenda from this point forward.  The Legislative Session begins today at noon—nothing new to report at this point.

 

  1. XVIII. Future Agenda Items/Requests

 

  1. XIX. Adjournment

Mr. Quezada entertained a motion to adjourn the Finance Committee meeting at 8:29 a.m.  Dr. Peercy motioned to adjourn the meeting with Mr. Garcia seconding the motion in the affirmative.  Motion carried.  The next Finance Committee meeting will be held on Tuesday, February 18, 2014.

 

 

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