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Board of Education Meeting - Aug 21, 2013

Meeting Date & Time: Wednesday, August 21, 2013, 5:00 PM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 5:05 PM
Agenda Posted On: 08/16/2013, 9:24 PM
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Board of Education Meeting

AGENDA

 

Wednesday, August 21, 2013

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Pledge of Allegiance and Moment of Silence

 

B.

Roll Call

 

C.

Adoption of the August 21, 2013, Board of Education Meeting Agenda and Approval of the August 7, 2013,  Minutes (Discussion/Action)

 

II.

Recognition of Students, Staff and Community

 

A.

Jessica Belmares-Ortega, Albuquerque High School graduate, for receiving the $100,000 Ronald McDonald House Charities/HACER National Scholarship from Ronald McDonald House

 

B.

Allante Vanderslice of Eldorado High School, for winning a new car through perfect attendance

 

C.

Sonja Martens, Volunteer Programs Manager, for organizing and implementing a successful 2013 School Supply Drive

 

D.

Central United Methodist Church for raising more than $9000 to purchase uniforms for students at Lowell Elementary School through the Assistance League of Albuquerque’s Operation School Bell

 

III.

Public Forum

 

IV.

Matters of Information

 

A.

Superintendent's Report

 

B.

Board Member Comments

 

C.

President's Report

 

V.

Special Issues

 

A.

Update on School Improvement Grant (SIG) (Discussion)
Presenters: Eddie Soto, Associate Superintendent for Secondary Education; Yvonne Garcia, Rio Grande High School Principal;  Ben Santiestevan,West Mesa High School Principal;  Scott Elder, Highland High School Principal, and Gene Saavedra, Ernie Pyle Middle School Principal

 

B.

Quality of Education Survey Results (Discussion)
Presenter: Rose Ann McKernan, Instruction and Accountability Executive Director, and Tom Genne, Research, Deployment &. Accountability Director

 

C.

Consideration for Approval of Nomination to the  New Mexico 2014 Local Government Leadership Program (Discussion/Action)
Presenter: Brenda Yager, Board Services Office Executive Director

 

D.

Consideration for Approval of Proposed Agreements for Career Enrichment Center (CEC) Practical Nursing Program (Discussion/Action)
Presenter: Eddie Soto, Associate Superintendent for Secondary Education

 

E.

Consideration for Approval of Nomination of an APS Board Member to Serve on the APS Calendar Committee (Discussion/Action)
Presenter: Andi Trybus, Assistant Superintendent of Human Resources

 

VI.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

 

I.

Approval of the Qualifications-Based Proposal and Bid for Dolores Gonzales Elementary Classroom Additions and Renovations

 

II.

Approval of Gigabyte to the Desktop Network Upgrade Project

 

B.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

School Improvement Grant, $2,181,255

 

b.

21st Century, $255,212

 

c.

Smaller Learning Communities, $148,242

 

d.

ABC Partnership, $120,000

 

e.

Elementary and Middle School Initiative (EMSI), $60,000

 

f.

Secondary School Counseling, $40,703

 

g.

County Before School Program, $36,000

 

h.

Carl Perkins-High Schools That Work, $27,516

 

i.

Civil Air Patrol School Enrichment-CAP, $24,471

 

II.

Approval of Grant Management Inter-Function Transfers for July 2013

 

III.

Approval of Grant Management Intra-Function Transfers for July 2013

 

IV.

Approval of Student Transportation Services Budget Adjustment Request for Charter Schools

 

V.

Approval of Budget Adjustment Request for School Bus Rental Fee

 

a.

Albert Sanchez Bus Company, $9,358

 

VI.

Approval of Supplement to School Bus Fleet Service Contract

 

a.

Albert Sanchez Bus Company, $9,358

 

VII.

Approval of Office & School Supplies for Warehouse Stock Bid #13-038RT-AM

 

VIII.

Approval of Translation and Interpretation Services RFP #13-053GR-AM

 

IX.

Approval of Plumbing Services on Demand Bid #13-050SC-SL

 

X.

Approval of Full Service Paint and Related Products Bid #14-0015SC-SL

 

XI.

Approval to Participate in BuyBoard National Purchasing Cooperative

 

XII.

Approval to Purchase Hayes Software Systems TIPWeb-IM Textbook Management Software

 

XIII.

Approval of Produce, Fresh Assorted Bid #14-007MS-SL

 

XIV.

Approval of Indoor Bleacher Inspection/Repair Bid #14-004MM-AM

 

XV.

Approval of Occupational Health Services RFP #13-043RR-SL

 

XVI.

Approval to Purchase Speech Language Pathology Services from Central Regional Education Cooperative

 

XVII.

Approval of Cash Disbursements for July 2013

 

XVIII.

Approval of Operational Fund Inter-Function Transfers for July

 

XIX.

Approval of Operational Intra-Function Transfers for July

 

XX.

Approval of Cash Balance Increases-Decreases

 

XXI.

Approval of Instructional Material Fund Budget Increase

 

XXII.

Approval of 31400 Special State Capital Outlay Budget Decrease for 2013-14

 

XXIII.

Approval of Budget Adjustment for 21st Century Public Academy

 

a.

Decrease BAR #001-027-1314-0001-D

 

XXIV.

Approval and Award of Sale of Series 2013A Bonds

 

XXV.

Proposal for Budget Adjustment Regarding Elimination of the Life Insurance Subsidy for APS Retirees

 

C.

Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

 

I.

Approval of revisions to Board of Education Policy E.01 Safety to be renamed EB - Safety

 

II.

Approval of revisions to Board of Education Policy E.02 Food Services to be renamed EF - Food Services

 

III.

Approval of revisions to Board of Education Policy E.03 Transportation Services to be renamed EE - Transportation Services

 

IV.

Approval of revisions to Board of Education Policy E.04 District-Owned Vehicles to be renamed EE2 - District-Owned Vehicles

 

V.

Approval of revocation of Board of Education Policy E.05 Drug Testing of School Police

 

VI.

Approval of revisions to Board of Education Policy E.06 School Bus Drivers and Use of Cell Phones to be renamed EE1 - School Bus and District Vehicle Drivers and Use of Personal Electronic Devices

 

VII.

Approval of revisions to Board of Education Policy E.07 Security of Digital Information to be renamed EH - Security of Digital Information

 

VIII.

Approval of revisions to Board of Education Policy GB5 - Drug Free Workplace

 

VII.

Announcement of Upcoming Board Meetings

 

A.

The next Special Board of Education meeting will be held on Friday, August 30, 2013, at 7:30 a.m., in the DeLayo Martin Community Room.

 

B.

The next Board of Education meeting will be held on Wednesday, September 4, 2013, at 5:00 p.m., in the John Milne Community Board Room.

 

VIII.

Adjournment

 











 

Minutes of Board of Education Meeting

Albuquerque Public Schools

 

A Board of Education meeting of Albuquerque Public Schools was held Wednesday, August 21, 2013, beginning at 5:00 p.m. in the John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

I.          Call to Order

The meeting was called to order at 5:00 p.m.

A.        Pledge of Allegiance and Moment of Silence

B.         Roll Call

Present: Dr. Analee Maestas, Kathy Korte, Lorenzo Garcia, Martin Esquivel, Dr. Don Duran, and Dr. David Peercy

Absent: Steven Michael Quezada

C.        Adoption of the August 21, 2013, Board of Education Meeting Agenda and Approval of the August 7, 2013, Board of Education Meeting Minutes (Discussion/Action)

President Esquivel requested for a motion to adopt the agenda with the removal of agenda item VI.B.XXIV. Kathy Korte motioned for adoption of the agenda with the recommended changes and approval of the minutes.  Lorenzo Garcia seconded the motion.  Board members unanimously adopted the amended agenda and approved the August 7, 2013, Board of Education meeting minutes.

 

II.        Recognition of Students, Staff and Community

A.        Jessica Belmares-Ortega, Albuquerque High School graduate, was recognized for receiving the $100,000 Ronald McDonald House Charities/HACER National Scholarship from Ronald McDonald House.

B.         Allante Vanderslice of Eldorado High School, was recognized for winning a new car through perfect attendance.

C.        Sonja Martens, Volunteer Programs Manager, was recognized for organizing and implementing a successful 2013 School Supply Drive.

D.        Central United Methodist Church was recognized for raising more than $9000 to purchase uniforms for students at Lowell Elementary School through the Assistance League of Albuquerque’s Operation School Bell.

 

III.       Public Forum

Participants in public forum expressed concern regarding the change of funding for retiree life insurance.

 

IV.       Matters of Information

  1. A. Superintendent's Report

Dr. Brad Winter reported on behalf of Superintendent Brooks on the following topics:

  • Status of the schools at the beginning of the school year, specifically concerning ensuring cooling systems are operable
  • New Community Stadium kick off and ribbon-cutting ceremony on Wednesday, August 28, before the Manzano High School and Volcano Vista High School inaugural game
  • Westside Coalition of Neighborhoods excitement about the new Community Stadium
  • Request for desperately needed new socks and underwear as well as new and gently used clothes for children and teens to be distributed by the APS Clothing Bank
  • Clothing donations accepted at Transitions Services (the portable next to the Clothing Bank), located at 1730 University Blvd NE between 9 a.m. and noon, Monday through Friday

 

B.         Board Member Comments

Board members commented about the following:

  • Request for meeting about graduation requirements for high school students and their family members
  • Request to review information about the testing support for students to take the Advanced Placement tests
  • Request that students be recognized for excellence
  • Request for a report regarding how many students are passing or not passing the Standard Based Assessment (SBA) and end of course testing
  • Request a report for the number of students who receive certificates compared with how many receive diplomas
  • Support for APS retirees and their dedication to education
  • Boundaries created to support appropriate school capacity levels
  • Recommendation to review over-populated schools and under- populated schools to create a plan that meets the needs of the community and the appropriate use of facilities
  • Growth at some schools is indicated by the need for portable classrooms
  • Concern for the lack of funding for education
  • Support for anti-bullying video created by Chris Schueler and distribution to schools
  • Announcement of Dr. Duran as a member of the advisory board of Leadership for Excellence, Accountability and Diversity (LEAD: New Mexico) and support for building transformational leaders
  • CGCS performance indicators: operations, finance and information technology
  • Recommendation for evaluation of APS heating and cooling expenses
  • Awareness and reporting of bullying and harassment incidents
  • Continued commitment to improved communication with constituents
  • Importance of retirees continuing payments of the premium to keep the insurance coverage
  • Concern for the impact of increased New Mexico Educational Retirement Board (NMERB) cost on current employees
  • School staff evaluations and improvement
  • Concern about who is directing APS task forces
  • Recommendation that APS task forces need to be visible on website, showing the directives of each group and meeting minutes
  • Concern that constituents don’t know who to contact when controversial issues arise
  • Support for each high school to distribute graduation requirement information
  • Reminder of the 7-0 vote on the budget and that employees are having to pay increased cost for health insurance and retirement
  • Concern for stresses on families, including school supply costs

 

  1. B. President's Report

President Esquivel reported on the following:

  • Gratitude for the smooth start to the school year
  • Reschedule for the board work study meeting
  • Support for APS Education Foundation’s A is for Art program

V.        Special Issues

A.        Update on School Improvement Grant (SIG) (Discussion)

Eddie Soto, associate superintendent for Secondary Education; Yvonne Garcia, Rio Grande High School principal; Ben Santistevan, West Mesa High School principal; Scott Elder, Highland High School principal; and Gene Saavedra, Ernie Pyle Middle School principal explained the Student Improvement Grant and how it is affecting positive student achievement at each of their schools through teacher professional development and opportunities for coaching the teachers in the classroom.

 

Board members discussed the following issues regarding this agenda item:

  • Concern for the sustainability of the program
  • Importance of using best practices at other schools to improve student achievement

 

B.         Quality of Education Survey Results (Discussion)

Tom Genne, Research, Deployment &. Accountability director, explained the history and statute of the Quality of Education Survey:

  • Since 1991-92, all public school districts in New Mexico have been mandated by legislation to conduct a Quality of Education parent survey.
  • The purpose of the survey is to “survey parents’ views of the quality of their children’s school.”
  • This survey must be distributed to the parents of every child enrolled in the school district.
  • The legislation limits the number of items to 20, the format to a five-point Likert scale (strongly disagree to strongly agree), and states that surveys should be distributed by sending them home to the parents.

 

Developments of the survey were reviewed:

  • Public Education Department develops the first ten items approved by the Secretary of Education
  • Local board of education develops the next five items
  • Each school may add up to five survey items with teachers contributing at least half of the school-developed items

 

History of response rates was reviewed:

  • New Mexico Public Education Department developed an on-line, web-based Quality of Education survey for the 2005-06 school year
  • APS used the state’s on-line system in the 2007-08 school year resulting in a seven percent return rate
  • APS chose to return to the paper surveys of prior years and have remained with paper surveys ever since
  • Surveys printed in English and Spanish, distributed, returned and analyzed
  • Charter schools fully supported in the survey process
  • District response rate averages 3o percent over the last nine years

 

Board members discussed the following issues regarding this agenda item:

  • Match response gathering with spring parent teacher conferences
  • Concern for the lack of direct parental involvement
  • Reporting reflects concerns that parents have expressed
  • Recommendation for searching for more strategies to get more responses
  • Concern that the larger schools are perceived as less safe
  • Request for information sorted by school size and response
  • Request for discussion as a board about impact on the student handbook

 

C.        Consideration for Approval and Award of Sale of Series 2013A Bonds (Discussion/Action)

Chief Financial Officer Don Moya and Paul Cassidy of RBC explained that APS’ district financial stability reflects in the lower interest rates.  This equates to more taxpayer funding going directly to building and repairing schools. Mr. Moya also stated that the documents need to be signed immediately after the board meeting.

Kathy Korte motioned for approval and award of the bonds sale.  Dr. Peercy seconded the motion. All board members, except Steven Michael Quezada due to his absence, voted to approve and award the sale of series 2013A bonds.

D.        Consideration for Approval of Nomination to the New Mexico 2014 Local Government Leadership Program (Discussion/Action)

Dr. Peercy motioned for approval of the nomination of Kathy Korte for the New Mexico 2014 Local Government Leadership Program.  Lorenzo Garcia seconded the motion. Board members unanimously approved the nomination.

 

E.         Consideration for Approval of Proposed Agreements for Career Enrichment Center (CEC) Practical Nursing Program (Discussion/Action)

Dr. Peercy motioned for approval of the agreements. Kathy Korte seconded the motion. Board members unanimously approved the proposed agreements for the Career Enrichment Center (CEC) Practical Nursing Program.

 

F.         Consideration for Approval of Nomination of an APS Board Member to Serve on the APS Calendar Committee (Discussion/Action)

Dr. Peercy motioned for approval of Dr. Maestas as the board representative for the 2014-2015 APS Calendar Committee.  Dr. Duran seconded the motion. Board members unanimously approved the motion.

Andi Trybus requested that board members submit names of parents who can serve on the APS Calendar Committee.

 

VI.       Approval of Consent Calendar Items (Discussion/Action)

Kathy Korte motioned for approval of the consent calendar items listed in section VI. A., B. and C.  Lorenzo Garcia seconded the motion.  Board members unanimously approved the Capital Outlay, Property and Technology matters, Finance matters, and Policy and Instruction matters

A.        Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

I.          Approval of the Qualifications-Based Proposal and Bid for Dolores Gonzales Elementary Classroom Additions and Renovations

II.         Approval of Gigabyte to the Desktop Network Upgrade Project

B.         Consideration for Approval of Finance Matters (Discussion/Action)

I.          Approval of Budget Adjustments for Grant Management

a.        School Improvement Grant, $2,181,255

b.        21st Century, $255,212

c.        Smaller Learning Communities, $148,242

d.        ABC Partnership, $120,000

e.        Elementary and Middle School Initiative (EMSI), $60,000

f.          Secondary School Counseling, $40,703

g.        County Before School Program, $36,000

h.        Carl Perkins-High Schools That Work, $27,516

i.          Civil Air Patrol School Enrichment-CAP, $24,471

II.         Approval of Grant Management Inter-Function Transfers for July 2013

III.        Approval of Grant Management Intra-Function Transfers for July 2013

IV.       Approval of Student Transportation Services Budget Adjustment Request for Charter Schools

V.        Approval of Budget Adjustment Request for School Bus Rental Fee

a.        Albert Sanchez Bus Company, $9,358

VI.       Approval of Supplement to School Bus Fleet Service Contract

a.        Albert Sanchez Bus Company, $9,358

VII.      Approval of Office & School Supplies for Warehouse Stock Bid #13-038RT-AM

VIII.     Approval of Translation and Interpretation Services RFP #13-053GR-AM

IX.       Approval of Plumbing Services on Demand Bid #13-050SC-SL

X.        Approval of Full Service Paint and Related Products Bid #14-0015SC-SL

XI.       Approval to Participate in BuyBoard National Purchasing Cooperative

XII.      Approval to Purchase Hayes Software Systems TIPWeb-IM Textbook Management Software

XIII.     Approval of Produce, Fresh Assorted Bid #14-007MS-SL

XIV.     Approval of Indoor Bleacher Inspection/Repair Bid #14-004MM-AM

XV.      Approval of Occupational Health Services RFP #13-043RR-SL

XVI.     Approval to Purchase Speech Language Pathology Services from Central Regional Education Cooperative

XVII.    Approval of Cash Disbursements for July 2013

XVIII.   Approval of Operational Fund Inter-Function Transfers for July

XIX.     Approval of Operational Intra-Function Transfers for July

XX.      Approval of Cash Balance Increases-Decreases

XXI.     Approval of Instructional Material Fund Budget Increase

XXII.    Approval of 31400 Special State Capital Outlay Budget Decrease for 2013-14

XXIII.   Approval of Budget Adjustment for 21st Century Public Academy

a.        Decrease BAR #001-027-1314-0001-D

XXIV.  Proposal for Budget Adjustment Regarding Elimination of the Life Insurance Subsidy for APS Retirees

C.        Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

I.          Approval of revisions to Board of Education Policy E.01 Safety to be renamed EB - Safety

II.         Approval of revisions to Board of Education Policy E.02 Food Services to be renamed EF - Food Services

III.        Approval of revisions to Board of Education Policy E.03 Transportation Services to be renamed EE - Transportation Services

IV.       Approval of revisions to Board of Education Policy E.04 District-Owned Vehicles to be renamed EE2 - District-Owned Vehicles

V.        Approval of revocation of Board of Education Policy E.05 Drug Testing of School Police

VI.       Approval of revisions to Board of Education Policy E.06 School Bus Drivers and Use of Cell Phones to be renamed EE1 - School Bus and District Vehicle Drivers and Use of Personal Electronic Devices

VII.      Approval of revisions to Board of Education Policy E.07 Security of Digital Information to be renamed EH - Security of Digital Information

VIII.     Approval of revisions to Board of Education Policy GB5 - Drug Free Workplace

 

VII.      Announcement of Upcoming Board Meetings

The next Special Board of Education meeting will be held on Friday, August 30, 2013, at 7:30 a.m., in the DeLayo Martin Community Room and the next Board of Education meeting will be held on Wednesday, September 4, 2013, at 5:00 p.m., in the John Milne Community Board Room.

 

VIII.    Adjournment

The meeting adjourned at 7:15 p.m.

 

 

 

 

 

APPROVED: ____________________________

Martin Esquivel, President

 

 

 

 

 

ATTEST: __________________________________

Steven Michael Quezada, Secretary

 

 

 

 

 

 

 

 

 

 

 

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