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Board of Education Capital Outlay, Property and Technology Committee Meeting - Dec 17, 2013

Meeting Date & Time: Tuesday, December 17, 2013, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 7:24 PM
Agenda Posted On: 12/13/2013, 3:31 PM
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Capital Outlay, Property and Technology Committee Meeting

AGENDA

 

Tuesday, December 17, 2013

7:30 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

II.

Adoption of the December 17, 2013, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the November 19, 2013, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

 

III.

Consideration for the Approval of the Selection Advisory Committee’s Recommendation for the Leadership in Energy & Environmental Design (LEED) Certification Consulting Services, in the following four (4)  discipline areas (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

 

A.

General LEED Consulting

 

B.

Energy Modeling

 

C.

Light Modeling

 

D.

Acoustical Analysis

 

IV.

Consideration for Approval of Authorization to Grant PNM an Electric Easement for Operation of Electric Facilities within Tract A, Land of Amritsar Academy and Tract C, Lands of Cindy Chavez, Bernalillo County New Mexico, which is Known as the Montessori of the Rio Grande Charter School (Discussion/Action)
Presenter: Martin Eckert, Director Real Estate Department

 

V.

Consideration for Approval of Authorization to Grant PNM an Electric Easement for the Operation of Electric Facilities within the Unplatted Tract of Land Owned by the Board of Education situated within Section 34, T. 11 N., R. 4E., N.M.P.M., Bernalillo County New Mexico, which is Known as the S.Y.Jackson Elementary School (Discussion/Action)
Presenter: Martin Eckert, Director Real Estate Department

 

VI.

Consideration for Approval of Authorization to Grant PNM an Electric Easement for the Operation of Electric Facilities within Tract B-1A, Municipal Addition No 1, Bernalillo County New Mexico, which is Known as the Del Norte High School (Discussion/Action).
Presenter: Martin Eckert, Director Real Estate Department

 

VII.

Proposed Initiative between the Native American Charter Academy (NACA), CNM and APS to Build a Permanent Facility (Discussion)
Presenter: Don Moya, Chief Financial Officer

 

VIII.

Consideration for Approval of the District Web Filter Upgrade Project (Discussion/Action)
Presenter: Paul Romero, Chief Technology Officer

 

IX.

Consideration for Approval to Upgrade the Network Infrastructure at Alice Bruce King Educational Complex (Discussion/Action)
Presenter: Paul Romero, Chief Technology Officer

 

X.

Consideration for Approval of the Core Server and Storage Upgrade Project (Discussion/Action)
Presenter: Paul Romero, Chief Technology Officer

 

XI.

The next Capital Outlay, Property and Technology Committee meeting is scheduled for January 21, 2014, at 7:35 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room.

 

XII.

Adjournment

 







Minutes of Capital Outlay, Property and Technology Committee Meeting – December 17, 2013

Board of Education

Albuquerque Public Schools

 

 


A Capital Outlay, Property and Technology Committee meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, December 17, 2013, beginning at 7:30 a.m., in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

  1. I. Call to Order
    The meeting was called to order at 7:30 a.m. by Lorenzo Garcia, Chair

    1. Roll Call
      Present: Lorenzo Garcia, Dr. Analee Maestas (7:35), Kathy Korte (phone), Martin Esquivel (phone), Steven Michael Quezada, Dr. David Peercy

Absent: Dr. Don Duran

 

  1. II. Adoption of the December 17, 2013, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the November 19, 2013, Capital Outlay, Property and Technology Committee Meeting Minutes

    Lorenzo Garcia requested a motion for approval.  Dr. Peercy motioned for the adoption of the agenda and approval of the minutes; Steven Michael Quezada seconded the motion. Board members voted to adopt the agenda and approve the minutes.

 

  1. III. Consideration for the Approval of the Selection Advisory Committee’s Recommendation for the Leadership in Energy & Environmental Design (LEED) Certification Consulting Services, in the following four (4) discipline areas:

A.        General LEED Consulting

B.         Energy Modeling

C.        Light Modeling

D.        Acoustical Analysis

Karen Alarid, executive director of Capital, presented the request for approval.  She stated that these items are renewed on a regular basis; they are for stand-alone buildings and APS’ Facilities Design and Construction (FD&C) strives for a LEED Silver certification minimum.

Dr. Peercy asked why the light scoring showed a lot of variance. Ms. Alarid stated that in the past there were some issues with lights in buildings and that the committee had questions about some of the firms’ ability to do the job.

 

Lorenzo Garcia requested a motion for approval. Dr. David Peercy motioned for approval; Steven Michael Quezada seconded the motion.  Board members voted to approve the Selection Advisory Committee’s recommendation for the Leadership in Energy & Environmental Design (LEED) certification consulting services, in the four (4) discipline areas as follows:

General LEED Consulting

EDI Integrative Consulting, LLC

Halcom Consulting, LLC

FBT Architect

Architectural Energy Corporation

 

Energy Modeling

EDI Integrative Consulting, LLC

Bridgers+ Paxton

Vibrantcy, LLC

 

Light Modeling

Bridgers + Paxton

EDI Integrative Consulting, LLC

Halcom Consulting, LLC

 

Acoustical Analysis

Southwest Noise Control, LLC

FBT Architects

WH Pacific

 

  1. IV. Consideration for Approval of Authorization to Grant PNM an Electric Easement for Operation of Electric Facilities within Tract A, Land of Amritsar Academy and Tract C, Lands of Cindy Chavez, Bernalillo County New Mexico, which is Known as the Montessori of the Rio Grande Charter School (Discussion/Action)

Lorenzo Garcia requested that agenda items IV., V., and VI. be presented together.  Martin Eckert, director of Real Estate, presented that the requests of easements for PNM  detailed in agenda items IV., V., and VI. were for projects that are already built.

 

Lorenzo Garcia requested a motion for approval of agenda items IV., V., and VI. Dr. Peercy motioned for approval; Steven Michael Quezada seconded the motion.  Motion carried.

  1. V. Consideration for Approval of Authorization to Grant PNM an Electric Easement for the Operation of Electric Facilities within the Unplatted Tract of Land Owned by the Board of Education situated within Section 34, T. 11 N., R. 4E., N.M.P.M., Bernalillo County New Mexico, which is Known as the S.Y. Jackson Elementary School (Discussion/Action)

  2. VI. Consideration for Approval of Authorization to Grant PNM an Electric Easement for the Operation of Electric Facilities within Tract B-1A, Municipal Addition No 1, Bernalillo County New Mexico, which is Known as the Del Norte High School (Discussion/Action)

  3. VII. Proposed Initiative between the Native American Charter Academy (NACA), CNM and APS to Build a Permanent Facility (Discussion)

Don Moya, chief financial officer, presented the discussion. This initiative is between NACA, Central New Mexico Community College (CNM), and APS, to build a permanent facility for NACA.  They want to use the funds that are slated for NACA in the Capital Master Plan, which is $11.7 million scheduled for disbursement in 2015.  Mr. Moya would like to leverage this money with an upcoming bond issue that CNM will hold to build a permanent high school facility.  The building would be adjacent to a current facility APS is using on CNM’s campus, the College and Career High School.  The next step in the process is to sit down and come up with the project scope, program and design.

 

Mr. Quezada asked about NACA’s campus on 12th street. Mr. Moya stated that they will continue to use that facility as its elementary school.  NACA will continue to have a divided campus.  Dr. Peercy asked how much CNM was planning for the bond; Mr. Moya indicated that he did not know.

 

Dr. Maestas requested clarification of ownership of the building NACA currently is using.  Mr. Moya replied that NACA accesses the use of the building through a lease with the All Indian Pueblo Council, the owner of the building.

 

Lorenzo Garcia stated that the information presented was a statement of intent.

  1. VIII. Consideration for Approval of the District Web Filter Upgrade Project (Discussion/Action)

Paul Romero, APS chief technology officer, presented the request for approval. He stated that the Technology Department looked for companies that were set up for state and federal compliance and that the web filter chosen was selected because of its ability to open up windows for principals to have access in one-hour increments to programs such as Facebook. Using Facebook, principals will be able to investigate bullying that might be occurring at school sites.

 

Dr. Peercy asked if this was an open bid.  Mr. Romero replied that it will be purchased on a current contract. Don Moya stated that APS may connect to the State of New Mexico’s procurement process, which in this case allowed access to the lowest bidder.

 

Lorenzo Garcia requested a motion for approval of the district web filter upgrade project. Dr. Peercy motioned for approval; Dr. Maestas seconded the motion.  Motion carried.

  1. IX. Consideration for Approval to Upgrade the Network Infrastructure at Alice Bruce King Educational Complex (Discussion/Action)

Paul Romero presented the request for approval. Mr. Romero said there have been many failures in the network infrastructure.  Dr. Peercy asked if the data will be involved; Mr. Romero replied that there are instructional systems conducted out of the building, such as Special Education, that needs to be protected.  He also stated an upgrade has not happened for many years.

 

Dr. Peercy asked if the data would have to be moved.  Mr. Romero stated that was the next item on the agenda. Dr. Peercy asked about the maintenance on the system. Mr. Romero replied that it has an HP life-time warranty, and maintenance is built into the contract.  Dr. Peercy asked about the lifetime expectancy of this equipment.  Mr. Romero replied that the expectancy is seven to ten years. Steven Quezada asked if this was strictly for phones or if it was for the entire network; Mr. Romero stated it is for the entire network.  Dr. Peercy asked if this was similar to Sound and Signal of New Mexico, Inc.; Don Moya replied that APS was accessing the state procurement process to gain a contract price agreement with Sound and Signal of New Mexico, Inc.

 

Lorenzo Garcia requested a motion for approval to upgrade the network infrastructure at the Alice and Bruce King Educational Complex. Steven Michael Quezada motioned for approval; Dr. Peercy seconded the motion.  Motion carried.

  1. X. Consideration for Approval of the Core Server and Storage Upgrade Project (Discussion/Action)

Paul Romero presented the request.  He stated that the Information Technology (IT) Department is refreshing the data storage hardware.  IT has had a disaster recovery system on its agenda for the past three to four years and was recently able to negotiate a large savings on a new system ($978,000, which is $500,000 below list price). The new system will help limit the amount of time critical systems are down for any extended period of time.

Dr. Peercy questioned the price difference between the stated price of $978,000 and the price listed on the action memo of $918,000.   Paul Romero informed board members that there was a last minute change to upgrade the purchase with a couple of items, such as a cabinet rack.  Dr. Peercy requested clarification of the purchase upgrade.   Jason Johnson, executive director of IT, responded that the system was the next generation of super computers with a cabinet rack that has switch gears, storage and servers built in, making it a highly effective virtual server.  It has built-in redundancies so if one server goes down other servers are available.

 

Steven Michael Quezada asked if the storage cabinet was to be placed in the Alice and Bruce King Educational Complex, or if it would be at a different location.  Mr. Johnson replied that the proposal is to take the system and place it at the Data Center, which is a highly resilient building with generators.

Superintendent Winston Brooks stated that APS currently is working with CNM to store or swap data with them.  Mr. Johnson added that they are working on an APS survivability plan.

 

Dr. Analee Maestas asked about backup for school data.  Mr. Johnson said that IT is using directory migration and consolidating servers to the Data Center at the same location.  In the future it will be moved to a separate location.

 

Dr. Maestas asked if this item and the previous item were part of the Capital Master Plan. Mr. Moya affirmed they were.

 

Superintendent Brooks stated that he wanted to ensure that Dr. Maestas’ question was answered regarding the Rio Grande High School data.  John Bogart, director of Business Systems, responded that APS is transferring data from School Max to EduPoint and currently the plan is to link the data to 500 Marquette, which is Century Link’s data center. That system is linked to the Santa Clara, California, site where the live data is kept. This keeps the information separate from everything in case something happens here in Albuquerque.

 

Superintendent Brooks asked for introductions for all behind-the-scenes staff for technology. Present at the meeting were Jason Johnson, Sal Gonzales, Andre Marceau, Anthony Montano, John Bogart, Tina Fritts, Nadine Chavez-Baca, and Tami Coleman.

Lorenzo Garcia offered a “cautionary comment” to Mr. Romero that if a figure changes on a document, to make sure and have the figure adjusted before the action is requested.

 

Lorenzo Garcia requested a motion for approval of the core server and storage upgrade project with the cost of the project of $978,000; Dr. Peercy motioned for approval; Kathy Korte seconded the motion.  Motion carried.

 

  1. XI. The next Capital Outlay, Property and Technology Committee meeting is scheduled for January 21, 2014, at 7:35 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room.

  2. XII. Adjournment

The meeting adjourned at 8:00 a.m.

 

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