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Board of Education Finance Committee Meeting - Oct 15, 2013

The Finance Committee meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property and Technology Committee meeting.

Meeting Date & Time: Tuesday, October 15, 2013, 7:45 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 7:24 PM
Agenda Posted On: 10/11/2013, 4:36 PM
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Finance Committee Meeting

AGENDA

 

The Finance Committee Meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property, and Technology Committee meeting.

Tuesday, October 15, 2013

7:45 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd.NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Approval of the October 15, 2013, Finance Committee Agenda and Minutes of the September 17, 2013, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
Presenter: Teresa Scott

 

A.

Alliance for Leading & Learning-ALL, $775,765

 

B.

Secondary School Counseling, $364,138

 

C.

International Baccalaureate, $75,000

 

D.

New Teacher & School Leader Evaluation, $57,334

 

E.

APS Homeless Project, $31,700

 

F.

Robotics, $19,360

 

G.

Bandelier Box Tops, $514

 

H.

ABC Partnership, ($50,000)

 

I.

Schwab Charitable Fund-Atrisco Heritage, ($9,800)

 

J.

Regional Quality Centers-SQS, ($3,306)

 

K.

Fish & Wildlife Grant-School on Wheels, ($1,650)

 

III.

Consideration for Approval of Grant Management Inter-Function Transfers for September 2013 (Discussion/Action)
Presenter: Teresa Scott

 

IV.

Consideration for Approval of Grant Management Intra-Function Transfers for September 2013 (Discussion/Action)
Presenter: Teresa Scott

 

V.

Consideration for Approval of Title VIII Impact Aid Application (PL 81-874) (Discussion/Action)
Presenter: Teresa Scott

 

VI.

Consideration for Approval of Amendment of IDEA-B Basic Entitlement Grant Application for 2013-14 School Year (Discussion/Action)
Presenter: Teresa Scott

 

VII.

Consideration for Approval of Delivered Fast Foods for DECA Bid #14-019MS-AM (Discussion/Action)
Presenter: Mark Heckart

 

VIII.

Consideration for Approval of Custodial Supplies on Demand Bid #14-011RR-SL (Discussion/Action)
Presenter: Mark Heckart

 

IX.

Consideration for Approval of Psychological Services for Special Education Bid #14-005SC-SL (Discussion/Action)
Presenter: Mark Heckart

 

X.

Consideration for Approval of Signed Language/Music Therapy/Diagnostic Services RFP #14-008SC-AM (Discussion/Action)
Presenter: Mark Heckart

 

XI.

Consideration for Approval of Cash Disbursements for September 2013 (Discussion/Action)
Presenter: Mark Heckart

 

XII.

Consideration for Approval of Operational Inter-Function Transfers for September (Discussion/Action)
Presenter: Don Moya

 

XIII.

Consideration for Approval of Operational Intra-Function Transfers for September (Discussion/Action)
Presenter: Don Moya

 

XIV.

Consideration for Approval of 21st Century Public Academy Cash Disbursements for August 2013 (Discussion/Action)
Presenter: Tami Coleman

 

XV.

Presentation of 21st Century Public Academy Financial Reports as of October 1, 2013 (Discussion)
Presenter: Tami Coleman

 

XVI.

Future Agenda Items/Requests (Discussion)

 

A.

MOE Update-future update requested

 

XVII.

Adjournment

 

A.

The next Finance Committee meeting will be held on Tuesday, November 19, 2013, at 7:45 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 







 

Albuquerque Public Schools

Minutes of the Finance Committee

October 15, 2013

_________________________________________________________________________________________

 

A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Tuesday, October 15, 2013, scheduled to begin at 7:45 a.m., in the Alice and Bruce King Educational Complex, John Milne Community Board Room, 6400 Uptown Blvd., NE.

 

  1. I. Call to Order

Chairman Duran called the meeting to order at 7:38 a.m.

  1. a. Roll Call

The following were in attendance:  Don Duran, Kathy Korte (via telephone), Lorenzo Garcia, Analee Maestas and Steven Michael Quezada, Martin Esquivel (via telephone) and David Peercy

b.    Adoption of the October 15, 2013, Agenda and Approval of the September 17, 2013, Minutes

Mr. Garcia motioned for approval of the agenda and minutes with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

 

  1. II. Consideration for Approval of Budget Adjustments for Grant Management
    1. a. Alliance for Leading & Learning-ALL, $775,765
    2. b. Secondary School Counseling, $364,138
    3. c. International Baccalaureate, $75,000
    4. d. New Teacher & School Leader Evaluation, $57,334
    5. e. APS Homeless Project, $31,700
    6. f. Robotics, $19,360
    7. g. Bandelier Box Tops, $514
    8. h. ABC Partnership, ($50,000)
    9. i. Schwab Charitable Fund-Atrisco Heritage, ($9,800)
    10. j. Regional Quality Centers SQS, ($3,306)
    11. k. Fish & Wildlife Grant-School on Wheels, ($1,650)
      1. III. Consideration for Approval of Grant Management Inter-Function Transfers for September 2013
  2. IV. Consideration for Approval of Grant Management Intra-Function Transfers for September 2013
  3. V. Consideration for Approval of Title VIII Impact Aid Application (PL-81-874)
  4. VI. Consideration for Approval of Amendment of IDEA-B Basic Entitlement Grant Application for 2013-14 School Year
  • Ms. Scott presented the various budget adjustments
  • Some adjustments are decreases to bring funds to cash value
  • Some adjustments are new awards for increases
  • Inter-Function Transfers-cross transfers for October
  • Intra-Function Transfers-same function transfers for October
  • Application for Impact Aid grant-final numbers for 12-13 school year
  • Amendment to IDEA-B Entitlement grant application

 

Mr. Quezada motioned for approval of items 2-6, with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 


  1. VII. Consideration for Approval of Delivered Fast Foods for DECA Bid #14-019MS-AM
  2. VIII. Consideration for Approval of Custodial Supplies on Demand Bid #14—019MS-AM
  3. IX. Consideration for Approval of Psychological Services for Special Education Bid #14-005SC-SL
  4. X. Consideration for Approval of Signed Language/Music Therapy/Diagnostic Services RFP #14-008SC-AM
  5. XI. Consideration for Approval of Cash Disbursements for September 2013
  • Mr. Heckart presented typical bids done every few years for Delivered Fast Foods for DECA and Custodial Supplies.
  • Psychological Services for Special Education—identified an award for the individual who can provide the services.
  • Signed Language/Music Therapy/Diagnostic Services—services for identified students
  • Cash Disbursements for September—nothing unusual

 

Ms. Korte motioned for approval items 7-11, with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

  1. XII. Consideration for Approval of Operational Inter-Function Transfers for September
  2. XIII. Consideration for Approval of Operational Intra-Function Transfers for September

Mr. Moya presented the operational inter- and intra-function transfers for September.

 

Dr. Peercy motioned for approval of items 12 and 13, with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

  1. XIV. Consideration for Approval of 21st Century Public Academy Cash Disbursements for August 2013

Ms. Coleman presented the cash disbursements for 21st Century Public Academy for August.

 

Mr. Quezada motioned for approval of the 21st Century Public Academy Cash Disbursements for August 2013, with Dr. Maestas seconding the motion in the affirmative.

 

  1. XV. Presentation of 21st Century Public Academy Financial Reports as of October 1, 2013

Ms. Coleman presented the expenditure report for 21st Century Charter School as of October 1.

  • The current budget is $1.3M—has been reduced by the proposed negative cash balance (last year’s)
  • $251,000-spent to date
  • Encumbrances of almost $1.2M to date
  • $49,000 in the red in this particular fund (11000)
  • Mr. Moya informed the committee that discussions have taken place with the school’s principal Mary Tarango regarding this deficit.  A possibility would be to look at program and cut a teaching position.  Scheduling would be almost impossible—difficult to maintain program.
  • Resetting of unit value per HB2 will happen before January 30
  • Anticipated student growth did not materialize—down by 6 students
  • Ms. Tarango informed the committee that they are working very hard to bring in more students by the 80th day
  • The district is providing business management services at no cost to the charter school
  • The staff did not take the 1% salary increase
  • Ms. Tarango said that their foundation is looking at ways to raise funds

 

 

  1. XVI. Future Agenda Items/Requests
  2. MOE Update/Analysis

 

  1. XVII. Adjournment

Dr. Duran entertained a motion to adjourn the Finance Committee meeting at 8:02 a.m.  Mr. Garcia motioned to adjourn the meeting with Mr. Quezada seconding the motion in the affirmative.  Motion carried.  The next Finance Committee meeting will be held on Tuesday, November 19, 2013.

 

 

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