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Board of Education Audit Committee Meeting - Sep 17, 2013

Meeting Date & Time: Tuesday, September 17, 2013, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 6:58 PM
Agenda Posted On: 09/13/2013, 4:43 PM
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Audit Committee Meeting

AGENDA

 

Tuesday, September 17, 2013

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the September 17, 2013, Audit Committee Agenda and Approval of the Minutes of the August 20, 2013, Audit Committee Meeting (Discussion/Action)

 

III.

Status Update of Albuquerque Public Schools' External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

IV.

Status Update of Academia de Lengua y Cultura Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

V.

Status Update of 21st Century Public Academy Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion) 
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

VI.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Action)

 

VII.

Reconvene to Open Session

 

VIII.

Statement of Closure

 

IX.

Adjournment

 

 

Minutes of Audit Committee Meeting

Board of Education

Albuquerque Public Schools

 

 

 


An Audit Committee meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, September 17, 2013, beginning at 7:30 a.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.

 

I.

Call to Order

The meeting was called to order at 7:30 a.m.

Present: Winston Brooks, Dr. Donald Duran, Kathy Korte, Dr. Analee Maestas, Don Moya, Steven Michael Quezada, Michael Reeves and Lorenzo Garcia

Absent: Martin Esquivel, Dr. David Peercy and Susan Wrons

 

II.

Adoption of the September 17, 2013, Audit Committee Agenda and Approval of the Minutes of the August 20, 2013, Audit Committee Meeting (Discussion/Action)

Kathy Korte motioned for adoption of the September 17, 2013, Audit Committee agenda and approval of the minutes of the August 20, 2013, Audit Committee meeting. Dr. Don Duran seconded the motion. Committee members unanimously adopted the September 17, 2013, Audit Committee agenda and approved the minutes of the August 20, 2013, Audit Committee meeting.

 

III.

Status Update of Albuquerque Public Schools' External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

Don Moya handed the update agenda items over to Tami Coleman. Tami Coleman reintroduced Matt Bone, Auditor, CliftonLarsenAllen. Matt Bone stated that the Albuquerque Public Schools’ External Audit for fiscal year ending June 30, 2013, is still in progress and that fieldwork is currently about 60% complete. Mr. Bone stated that he anticipates that the auditors will be onsite for approximately two more weeks.

 

IV.

Status Update of Academia de Lengua y Cultura Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

Mr. Bone updated the committee that the audit of the Academia de Lengua y Cultura Charter School is ongoing and is approximately 70% complete.

 

V.

Status Update of 21st Century Public Academy Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion) 
Presenter: Don Moya, Georgie Ortiz and Matt Bone

Mr. Bone updated the committee that the audit of 21st Century Public Academy Charter School is essentially complete and is in the process of being finalized.

 

VI.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Action)

Dr. Don Duran motioned to adjourn to executive session with Dr. Analee Maestas seconding the motion. The roll call vote resulted in agreement of all present committee members, Winston Brooks, Dr. Donald Duran, Kathy Korte, Dr. Analee Maestas, Don Moya, Steven Michael Quezada, Michael Reeves and Lorenzo Garcia, to convene in executive session for the purpose of detailed discussion of the audits. The meeting adjourned into executive session at 7:33 a.m.

 

VII.

Reconvene to Open Session

The meeting reconvened to open session at 8:01 a.m.

 

VIII.

Statement of Closure

Lorenzo Garcia stated that the Board of Education met in executive session on August 20, 2013, for the purpose of discussing external audit issues pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" pursuant to the Open Meetings Act NMSA 1978, (§ 10-15-1 (H) (2)). The matters discussed in the executive session were limited only to those specified.

 

IX.

Adjournment

Lorenzo Garcia adjourned the meeting at 8:02 a.m.

 

 

 

 

 

 

 

 

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