You are here: Home About Us Board of Education Board Meetings Board of Education Finance Committee Meeting - Sep 17, 2013

Note: This board meeting occurred in the past. Browse for upcoming board meetings.

Board of Education Finance Committee Meeting - Sep 17, 2013

The Finance Committee meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property and Technology Committee meeting.

Meeting Date & Time: Tuesday, September 17, 2013, 7:45 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 7:24 PM
Agenda Posted On: 09/13/2013, 5:01 PM
Add event to your calendar: vCal
iCal

Finance Committee Meeting

AGENDA

 

The Finance Committee Meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property, and Technology Committee meeting.

Tuesday, September 17, 2013

7:45 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd.NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Approval of the September 17, 2013, Finance Committee Agenda and Minutes of the August 20, 2013, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
Presenter: Teresa Scott

 

A.

Technology for Education, $772,162

 

B.

Alliance for Leading & Learning (ALL), $95,027

 

C.

Kirtland Korner, $77,111

 

D.

STARBASE La Luz, $25,000

 

E.

Target School Grant, $5,648

 

F.

Microsoft Settlement, $4,358

 

G.

APS Homeless Project-Tutors, $3,871

 

H.

Title VIII Impact Aid-Indian Ed., $2,685

 

I.

Indian Education Title VII, ($50,286)

 

J.

Title VIII Impact Aid-SPED, $(19,347)

 

K.

APS Homeless-Tutors, ($10,350)

 

L.

Title I Homeless-Sandia, ($6,111)

 

M.

Johnson O'Malley, ($4,214)

 

N.

National Relief Charities, ($1,437)

 

O.

APS Homeless-Food, ($551)

 

P.

Civil Air Patrol School Enrichment-CAP, ($250)

 

III.

Consideration for Approval of Grant Management Inter-Function Transfers for August 2013 (Discussion/Action)
Presenter: Teresa Scott

 

IV.

Consideration for Approval of Grant Management Intra-Function Transfers for August 2013 (Discussion/Action)
Presenter: Teresa Scott

 

V.

Consideration for Approval of Student Transportation Services Budget Adjustment Request for School Bus Rental Fee (Discussion/Action)
Presenter: Brad Winter

 

A.

South 14 Bus Company, $14,311

 

VI.

Consideration for Approval of Supplement to School Bus Fleet Service Contract (Discussion/Action)
Presenter: Brad Winter

 

A.

South 14 Bus Company, $14,311

 

VII.

Consideration for Approval of Budget Adjustment Request for Additional Charter School Transportation (Discussion/Action)
Presenter: Brad Winter

 

VIII.

Consideration for Approval of Before and After School Program Services RFP #14-016RR-AM (Discussion/Action)
Presenter: Mark Heckart

 

IX.

Consideration for Approval of Cash Disbursements for August 2013 (Discussion/Action)
Presenter: Mark Heckart

 

X.

Consideration for Approval of Operational Fund Inter-Function Transfers for August (Discussion/Action)
Presenter: Ruben Hendrickson

 

XI.

Consideration for Approval of Operational Intra-Function Transfers for August (Discussion/Action)
Presenter: Ruben Hendrickson

 

XII.

Consideration for Approval of Budget Adjustment for 21st Century Public Academy (Discussion/Action)
Presenter: Tami Coleman

 

A.

Increase BAR #001-027-1314-0002-I

 

B.

Initial Budget BAR #001-027-1314-0003-IB

 

XIII.

Consideration for Approval of 21st Century Public Academy Cash Disbursements for July 2013 (Discussion/Action)
Presenter: Tami Coleman

 

XIV.

Presentation of 21st Century Public Academy Financial Reports as of July 31, 2013 (Discussion)
Presenter: Tami Coleman

 

XV.

Consideration for Approval of 31400 Special State Capital Outlay Budget Increase for Fiscal Year 2013-14 (Discussion/Action)
Presenter: Tami Coleman

 

XVI.

Presentation of New Long-Term Insurance Plan Provider and Flexible Benefits Plan Third Party Administrator (TPA) Bid Award (Discussion)
Presenter: Andi Trybus and Vera Dallas

 

XVII.

Future Agenda Items/Requests (Discussion)

 

A.

MOE Update-future update requested

 

XVIII.

Adjournment

 

A.

The next Finance Committee meeting will be held on Tuesday, October 15, 2013, at 7:45 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 







Albuquerque Public Schools

Minutes of the Finance Committee

September 17, 2013

_________________________________________________________________________________________

 

A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Tuesday, September 17, 2013, scheduled to begin at 7:45 a.m., in the Alice and Bruce King Educational Complex, John Milne Community Board Room, 6400 Uptown Blvd., NE.

 

  1. I. Call to Order

Chairman Duran called the meeting to order at 8:16 a.m.

  1. a. Roll Call

The following were in attendance:  Don Duran, Kathy Korte (via telephone), Lorenzo Garcia, Analee Maestas and Steven Michael Quezada.  The following were absent:  Martin Esquivel and David Peercy

b.    Adoption of the September 17, 2013, Agenda and Approval of the August 20, 2013, Minutes

Mr. Garcia motioned for approval of the agenda and minutes with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. II. Consideration for Approval of Budget Adjustments for Grant Management
    1. a. Technology for Education, $772,162
    2. b. Alliance for Leading & Learning (ALL), $95,027
    3. c. Kirtland Korner, $77,111
    4. d. STARBASE La Luz, $25,000
    5. e. Target School Grant, $5,648
    6. f. Microsoft Settlement, $4,358
    7. g. APS Homeless Project, $3,871
    8. h. Title VIII Impact Aid-Indian Ed., $2,685
    9. i. Indian Education Title VII, ($50,286)
    10. j. Title VIII Impact Aid-SPED, ($19,347)
    11. k. APS Homeless-Tutors, ($10,350)
    12. l. Title I Homeless-Sandia, ($6,111)
    13. m. Johnson O’Malley, ($4,214)
    14. n. National Relief Charities, ($1,437)
    15. o. APS Homeless-Food, ($551)
    16. p. Civil Air Patrol School Enrichment-CAP, ($250)

Ms. Scott presented the various budget adjustments for Grant Management.  The decreases are for carryover estimates made in April—bring grants into balance with cash on hand.  Technology for Education grant amount is being reinstated after July 1 PED computer glitch zeroed out initial allocations.

 

Mr. Garcia motioned for approval of the Budget Adjustments for Grant Management (a-p) with Mr. Quezada seconding the motion in the affirmative.  Motion carried.


  1. III. Consideration for Approval of Grant Management Inter-Function Transfers for August 2013
  2. IV. Consideration for Approval of Grant Management Intra-Function Transfers for August 2013

Ms. Scott presented the inter- and intra-function transfers for the month of August.

 

Mr. Quezada motioned for approval of the Grant Management Inter- and Intra-Function Transfers for August 2013, with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

  1. V. Consideration for Approval of Student Transportation Services Budget Adjustment Request for School Bus Rental Fee
    1. a. South 14 Bus Company, $14,311
  2. VI. Consideration for Approval of Supplement to School Bus Fleet Service Contract
    1. a. South 14 Bus Company, $14,311

Dr. Winter presented items 5 and 6 for approval of South 14 Bus Company’s purchase of a new bus—rental fee and revision to contract.

 

Mr. Quezada motioned for approval of items 5 and 6, with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. VII. Consideration for Approval of Budget Adjustment Request for Additional Charter School Transportation
    1. a. Digital Art and Technology Academy, $14,890

Dr. Winter presented a budget decrease, which will increase funds to charter school transportation.

 

Ms. Korte motioned for approval of Budget Adjustment Request for Additional Charter School Transportation with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

  1. VIII. Consideration for Approval of Before and After School Program Services RFP #14-016RR-AM

Mr. Heckart presented an RFP award, which is based on the before and after school program for Elementary Middle School initiative.

 

Mr. Quezada motioned for approval of Before and After School Program Services RFP #14-016RR-AM with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. IX. Consideration for Approval of Cash Disbursements for August 2013

Mr. Heckart presented the accounts payable check run for the month of August—2,356 payments.

 

Ms. Korte motioned for approval of Cash Disbursements for August 2013, with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

  1. X. Consideration for Approval of Operational Fund Inter-Function Transfers for August
  2. XI. Consideration for Approval of Operational Intra-Function Transfers for August

Mr. Hendrickson presented the Operational Inter- and Intra-Function Transfers for August.

 

Ms. Korte motioned for approval of items 10 and 11, with Mr. Garcia seconding the motion in the affirmative.  Motion carried.


  1. XII. Consideration for Approval of Budget Adjustment for 21st Century Public Academy
  2. XIII. Consideration for Approval of 21st Century Public Academy Cash Disbursements for July 2013

Ms. Coleman presented budget adjustments and cash disbursements for 21st Century:

  • Instructional Materials funding 2012-13 final allocation received on July 1
  • PSCOC award to pay rent-fund 31200
  • Cash Disbursements for July 2013

 

Mr. Garcia motioned for approval of items 12 and 13, with Ms. Korte seconding the motion in the affirmative.  Motion carried.

 

  1. XIV. Presentation of 21st Century Public Academy Financial Reports as of July 31, 2013

Ms. Coleman presented the first financial report for 2013-14:

  • Operational Budget is $1.6M (includes amount of set-aside funds-$241,000)
  • No budget in Food Services yet
  • Fund 31200 is in the deficit by $171K (BAR submitted to increase)
  • Need to expend HB budget
  • First year collecting Mill Levy funds
  • All balances will be adjusted by the differences in the cash balances by October
  • Mr. Moya added that PED was contacted regarding emergency supplemental funding.  The response was that this type of funding was not available for charter schools.  PED was having difficulty meeting its obligations to districts.

 

  1. XV. Consideration for Approval of 31400 Special State Capital Outlay Budget Increase for Fiscal Year 2013-14

Ms. Coleman presented a couple of state appropriations for RFK:

  • Permission has been given to pull these appropriations to the APS budget since they are on APS property.
  • Projects being performed and supported by these funds will become APS property.

 

Mr. Garcia motioned for approval of the31400 Special State Capital Outlay Budget Increase for Fiscal Year 2013-14, with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

  1. XVI. Presentation of New Long-Term Insurance Plan Provider and Flexible Benefits Plan Third Party Administrator (TPA) Bid Award

Ms. Dallas presented recommendations for the new long-term care insurance provider and flexible benefits spending account third party administrator:

  • APS retained the services of Willis of Greater Kansas and J. Manning and Associates to assist in the selection of best in class vendor to provide group long-term care insurance coverage and flexible benefits third party administrator services
  • These contracts will take effect on January 1, 2014
  • The incumbent for long-term care provider is Prudential Financial
  • The incumbent for third party administrator provider for flexible benefits plan is Application Software, Inc., (ASI)
  • Was necessary to go out to bid for long-term care insurance provider since the current one, Prudential Financial, left the market place.
  • Currently have 200 APS employees enrolled in long-term care insurance
  • The insurance committee collectively agreed on the final RFP content and evaluation process
  • An RFP was submitted to Willis of Greater Kansas and J. Manning and Associates on June 14, 2013—submission deadline was June 28, 2013.
  • Four vendors who submitted proposals:  Life Secure, Net America, John Hancock and Trans America
  • The committee identified the following three vendors as best in class:  Life Secure, Net America and Trans America
  • Life Secure met all requirements and was selected as the new voluntary long-term care insurance plan provider.
  • Option to renew annual contract up to six years
  • Trent Nichols of Willis of Greater Kansas reviewed the history regarding the third party administrator RFP.
  • RFP sent out for procurement process on July 3, 2013—submission deadline was July 22, 2013—sent to 12 different vendors
  • Each vendor responded to evaluation mandatory requirements—committee had multiple sessions between August 5 and September 4 narrowing the vendor selection sown to four vendors—all questions were answered by August 30
  • Recommendation is ASI—pricing is most competitive compared to other 11 vendors
  • With level of customer and administrative service provided to APS—did not see a need for change

 

  1. XVII. Future Agenda Items/Requests
  2. MOE Update/Analysis
  3. Financial Flexibility-Fiscal Agent to Additional Charges Update

 

  1. XVIII. Adjournment

Dr. Duran entertained a motion to adjourn the Finance Committee meeting at 8:47 a.m.  Mr. Garcia motioned to adjourn the meeting with Mr. Quezada seconding the motion in the affirmative.  Motion carried.  The next Finance Committee meeting will be held on Tuesday, October 15, 2013.

 

 

Document Actions
News
15 APS Seniors Named National Merit Semi-Finalists
Semi-Finalists will compete for $33 million in college scholarships
Let's get more seniors to apply for college financial aid
APS high schools are hosting workshops beginning in October to help students and their families complete the Free Application for Federal Student Aid or FAFSA.
Student of the Week Trinity Domonkos
A fifth grader at Dennis Chavez ES
Balloons to launch from APS playgrounds Friday
Albuquerque Aloft is the unofficial kick off to the Balloon Fiesta.
Revised 2017-18 calendar goes to board for approval
The first draft of the calendar was altered slightly after the public called for a later start date.