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Board of Education Audit Committee Meeting - Aug 20, 2013

Meeting Date & Time: Tuesday, August 20, 2013, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 6:58 PM
Agenda Posted On: 08/16/2013, 6:35 PM
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Audit Committee Meeting

AGENDA

 

Tuesday, August 20, 2013

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the August 20, 2013, Audit Committee Agenda and Approval of the Minutes of the July 16, 2013, Audit Committee Meeting (Discussion/Action)

 

III.

Status Update of Albuquerque Public Schools' External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

IV.

Status Update of Academia de Lengua y Cultura Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

V.

Status Update of 21st Century Public Academy Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion) 
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

VI.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Action)

 

VII.

Reconvene to Open Session

 

VIII.

Statement of Closure

 

IX.

Adjournment

 

 

Minutes of Audit Committee Meeting

Board of Education

Albuquerque Public Schools

 

 

 


An Audit Committee meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, August 20, 2013, beginning at 7:30 a.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.

 

I.

Call to Order

The meeting was called to order at 7:32 a.m.

Present: Michael Reeves, Susan Wrons, Martin Esquivel, Winston Brooks, Lorenzo Garcia, Dr. Analee Maestas, Don Moya, Dr. David Peercy, Dr. Don Duran, Kathy Korte

Absent: Steven Michael Quezada

 

II.

Adoption of the August 20, 2013, Audit Committee Agenda and Approval of the Minutes of the July 16, 2013, Audit Committee Meeting (Discussion/Action)

Dr. Analee Maestas motioned for adoption of the August 20, 2013, Audit Committee agenda and approval of the minutes of the July 16, 2013, Audit Committee meeting. Dr. Don Duran seconded the motion. Committee members unanimously adopted the August 20, 2013, Audit Committee agenda and approved the minutes of the July 16, 2013, Audit Committee meeting. After approval of the agenda, Dr. Don Duran motioned to move items III, IV and V as sub items under the executive session, agenda item VI. Dr. Analee Maestas seconded the motion. Committee members

unanimously voted to move items III, IV and V as sub items under the executive

session, agenda item VI.

 

III.

Status Update of Albuquerque Public Schools' External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

 

IV.

Status Update of Academia de Lengua y Cultura Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

 

V.

Status Update of 21st Century Public Academy Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion) 
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

 

VI.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Action)

Dr. Don Duran motioned to adjourn to executive session with Lorenzo Garcia seconding the motion. The roll call vote resulted in agreement of all present committee members, Michael Reeves, Susan Wrons, Martin Esquivel, Winston Brooks, Lorenzo Garcia, Dr. Analee Maestas, Don Moya, Dr. David Peercy, Dr. Don Duran and Kathy Korte, to convene in executive session for the purpose of discussion of the audits. The meeting adjourned into executive session at 7:36 a.m.

 

VII.

Reconvene to Open Session

The meeting reconvened to open session at 7:54 a.m.

 

VIII.

Statement of Closure

Kathy Korte stated that the Board of Education met in executive session on August 20, 2013, for the purpose of discussing external audit issues pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" pursuant to the Open Meetings Act NMSA 1978, (§ 10-15-1 (H) (2)). The matters discussed in the executive session were limited only to those specified.

 

IX.

Adjournment

Lorenzo Garcia motioned to adjourn. Martin Esquivel seconded the motion. Kathy Korte adjourned the meeting at 7:55 a.m.

 

 

 

 

 

 

 

 

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