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Board of Education Audit Committee Meeting - Jul 16, 2013

Please note the change in the meeting location.

Meeting Date & Time: Tuesday, July 16, 2013, 7:30 AM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 6:58 PM
Agenda Posted On: 07/12/2013, 3:30 PM
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Audit Committee Meeting

AGENDA

 

Please note the change in the location of this meeting.

Tuesday, July 16, 2013

7:30 AM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the July 16, 2013, Audit Committee Agenda and approval of the Minutes of the June 18, 2013, Audit Committee Meeting (Discussion/Action)

 

III.

Status Update of Albuquerque Public Schools' External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

IV.

Status Update of Academia de Lengua y Cultura Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

V.

Status Update of 21st Century Public Academy Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion) 
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

VI.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Action)

 

VII.

Reconvene to Open Session

 

VIII.

Statement of Closure

 

IX.

Adjournment

 

Minutes of Audit Committee Meeting

Board of Education

Albuquerque Public Schools

 

 

 


An Audit Committee meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, July 16, 2013, beginning at 7:30 a.m. in the John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.

 

I.

Call to Order

The meeting was called to order at 7:30 a.m.

Present: Michael Reeves, Martin Esquivel, Lorenzo Garcia, Dr. Analee Maestas, Don Moya, Dr. David Peercy, Dr. Don Duran and Kathy Korte.

Absent: Susan Wrons, Winston Brooks and Steven Michael Quezada

 

II.

Adoption of the July 16, 2013, Audit Committee Agenda and approval of the Minutes of the June 18, 2013, Audit Committee Meeting (Discussion/Action)

Dr. David Peercy motioned for adoption of the July 16, 2013, Audit Committee agenda and approval of the minutes of the June 18, 2013, Audit Committee meeting. Analee Maestas seconded the motion. Committee members unanimously adopted the 16, 2013, Audit Committee agenda and approved the minutes of the June 18, 2013, Audit Committee meeting.

 

III.

Status Update of Albuquerque Public Schools' External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Tami Coleman and Matt Bone

Chief Financial Officer Don Moya introduced Tami Coleman, APS executive director of accounting, who is in charge of the audit for APS. Ms. Coleman introduced Matt Bone of CliftonLarsonAllen, the external auditing firm. Mr. Bone informed the committee that the interim field work for the fiscal year 2013 audit of the Albuquerque Public Schools began yesterday, Monday, July 15, 2013. The auditors will be on site for approximately three weeks and will return in September to work with the Accounting Department to finalize the audit. Mr. Bone stated that there are no items to be discussed with the board at this time.

 

IV.

Status Update of Academia de Lengua y Cultura Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion)
Presenter: Don Moya, Tami Coleman and Matt Bone

Mr. Bone informed the committee that the fieldwork for the fiscal year 2013 audit of Academia de Lengua y Cultura Charter School is scheduled to begin on August 12, 2013.

 

V.

Status Update of 21st Century Public Academy Charter School's External Audit for Fiscal Year ending June 30, 2013 (Discussion) 
Presenter: Don Moya, Tami Coleman and Matt Bone

Mr. Bone informed the committee that the fieldwork for the fiscal year 2013 audit of 21st Century Public Academy Charter School is scheduled to begin on August 26, 2013.

 

VI.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Action)

The committee was informed that there was no business that required an executive session at this meeting, so the agenda items VII. Reconvene to Open Session, and VIII. Statement of Closure were removed from the agenda.

 

VII.

Reconvene to Open Session

 

VIII.

Statement of Closure

 

IX.

Adjournment

The meeting adjourned at 7:37 a.m.

 

 

 

 

 

 

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