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Board of Education Meeting - Mar 19, 2014

Meeting Date & Time: Wednesday, March 19, 2014, 5:00 PM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 5:06 PM
Agenda Posted On: 03/14/2014, 6:14 PM
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Board of Education Meeting

AGENDA

 

Wednesday, March 19, 2014

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Pledge of Allegiance and Moment of Silence

 

B.

Roll Call

 

C.

Adoption of the March 19, 2014, Board of Education Meeting Agenda (Discussion/Action)

 

II.

Recognition of Students, Staff and Community

 

A.

Celebrating Staff Success

 

I.

Jonathan Hagmaier and Rachel Weihe, Del Norte High School; Sherry Lober and Eric Strauss, Albuquerque High School; and Sean Thomas, Eldorado High School for receiving a Golden Apple Award for Excellence in Teaching

 

II.

Tim McCorkle, Albuquerque High School, for being named Administrator of the Year by the New Mexico Association of Student Councils and for receiving the Educator of the Year award from the New Mexico Prince Hall Mason's Education Division

 

III.

Cynthia Hale, Lowell Elementary School, for receiving the New Mexico Committee for Employer Support of the Guard and Reserves’ Patriot Award

 

IV.

Dr. Anne Tafoya, executive director of the APS Special Education Department, for receiving the Jane Bluemenfeld Community Services Award by the Southwest Branch of the International Dyslexia Association

 

V.

Albuquerque Public Schools Finance Department for receiving the Meritorious Budget Award for Excellence in Budget Presentation from the Association of School Business Officials International (ASBO)

 

VI.

Albuquerque Public Schools Finance Department for receiving the Certificate of Excellence in Financial Reporting Award from the Association of School Business Officials International (ASBO)

 

B.

Celebrating Staff Success and Community Partnerships

 

I.

Ben Santistevan, West Mesa High School; David C. Wells, eCADEMY Virtual High School; First Sergeant Alberto Griego, La Cueva High School; Laura and Marco Martinez, Highland High School; Amy Suman, Griegos Elementary School; Kathryn Auh, Chamiza Elementary School and Volcano Vista High School; Anthony D. Trujillo, Homan’s USA; Maria Venegas, Roosevelt Middle School for being Heroes in Education and Fidelity Investments for sponsoring the Heroes in Education campaign

 

II.

PNM and the PNM Resources Foundation for the support of APS Curriculum and Instruction and the APS Education Foundation in summer camps focusing on STEM and the energy industry

 

III.

Public Forum

 

IV.

Matters of Information

 

A.

Superintendent's Report

 

V.

Discussion Regarding Albuquerque Public Schools Board of Education Officer and Committee Chair Elections (Discussion/Action)

 

VI.

Election of 2014-2015 Board of Education Officers (Discussion/Action)

 

A.

Election of President

 

B.

Election of Vice President

 

C.

Election of Secretary

 

VII.

Election of 2014-2015 Board of Education Committee Chairs (Discussion/Action)

 

A.

Election of Policy and Instruction Committee Chairperson

 

B.

Election of Capital Outlay, Property, and Technology Committee Chairperson

 

C.

Election of Finance Committee Chairperson

 

D.

Election of District and Community Relations Committee Chairperson

 

E.

Election of Audit Committee Chairperson

 

VIII.

Special Issues

 

A.

Update on the Lumina Unidos Project for Latino Student Success (Discussion)
Presenter: Eddie Soto, Associate Superintendent of Secondary Schools, and Dr. Jozi DeLeon, UNM Vice-President for Equity and Inclusion

 

B.

Legislative Update (Discussion)
Presenter: Carrie Robin Menapace, Legislative Liaison and Policy Analyst

 

I.

Consideration of APS Board of Education Acceptance of 2014 Direct Legislative Appropriations Awarded by the New Mexico State Legislature (Discussion/Action)

 

IX.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

 

I.

Approval of the Qualifications-Based Proposal and Bid in the Amount of $4,292,900.00 plus Applicable Taxes as Submitted by T. A. Cole and Sons, General Contractors, Inc. for the Collet Park Elementary School Additions and Renovations Project

 

II.

Approval of the Qualifications-Based Proposal and Bid Submitted by AnchorBuilt Inc. in the Amount of $3,281,300.00 Plus Applicable Sales Tax for Douglas MacArthur Elementary School, Kindergarten Addition, Cafeteria Addition and Improvements, and Re-Roofing

 

III.

Approval of the Design Development Submittal for West Mesa High School Replacement of Classroom Building “M” as  submitted by Mahlman Studio Architecture

 

IV.

Approval of the Design Development Submittal for Reginald Chavez Elementary School Classroom Additions as Submitted by Cherry/See/Reames Architects, PC

 

B.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

21st Century, $16,216

 

b.

Section 1003g-SIG, $10,542

 

c.

Title I Homeless, $10,000

 

d.

APS-Homeless Project Tutors, $5,000

 

e.

STARBASE La Luz-Sandia Base, $1,250

 

II.

Approval of Grant Management Inter-Function Transfers for February 2014

 

III.

Approval of Grant Management Intra-Function Transfers for February 2014

 

IV.

Approval of Communication Services RFP #14-042GR-SL

 

V.

Approval of Musical Instruments and Equipment Bid #14-039GR-AM

 

VI.

Approval of Travel Services Bid #14-038RR-SL

 

VII.

Approval of Cash Disbursements for February 2014

 

VIII.

Approval of Budget Adjustment Increase for 2013-14 Student Transportation Service Final Allocation

 

IX.

Approval of Budget Adjustment for 21st Century Public Academy

 

a.

Increase BAR #001-027-1314-0020-I

 

b.

Intra-Function BAR #001-027-1314-0021-M

 

c.

Intra-Function BAR #001-027-1314-0022-M

 

d.

Intra-Function BAR #-001-027-1314-0023-M

 

e.

Decrease BAR #001-027-1314-0024-D

 

X.

Approval of 21st Century Public Academy Cash Disbursements for February 2014

 

XI.

Approval of Statement of Equipment Taken out of Service January1-31, 2014

 

XII.

Approval of Operational Fund Inter-Function Transfers for February

 

XIII.

Approval of Operational Fund Intra-Function Transfers for February

 

C.

Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

 

I.

Removal of Manny Aragon as the Lowell Elementary School Library’s Name

 

X.

Board Member Comments

 

XI.

President's Report

 

XII.

Announcement of Upcoming Board Meetings

 

A.

The next Special Board of Education meeting will be held on Friday, March 28, 2014, at 7:30 a.m., in the DeLayo Martin Community Room.

 

B.

The next Board of Education meeting will be held on Wednesday, April 2, 2014, at 5:00 p.m., in the John Milne Community Board Room.

 

XIII.

Consideration that the APS Board of Education Convene in Executive Session Pursuant to 1978, (§ 10-15-1(H)(7)) for the Purpose of Discussing Pending Litigation, Maria de la Cruz on behalf of Karla Maldonado v. Michael Porchas, Raul Sanchez, Brent Cooper, Does 1-5,  and APS, Case Number: D-202-CV-2012-01161 (Action)

 

XIV.

Reconvene

 

XV.

Statement of Closure

 

XVI.

Adjournment

 











Minutes of Board of Education Meeting

Albuquerque Public Schools

 

A Board of Education meeting of Albuquerque Public Schools was held Wednesday, March 19, 2014, beginning at 5:00 p.m., in the John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.          Call to Order

The meeting was called to order at 5:00 p.m.

A.        Pledge of Allegiance and Moment of Silence

B.        Roll Call

Present: Dr. Analee Maestas, Kathy Korte, Lorenzo Garcia, Martin Esquivel, Steven Michael Quezada, Dr. Don Duran, Dr. David Peercy

C.        Adoption of the March 19, 2014, Board of Education Meeting Agenda (Discussion/Action)

Dr. Maestas motioned to adopt the agenda. Kathy Korte seconded the motion. Board members unanimously adopted the March 19, 2014, Board of Education meeting agenda.

 

II.        Recognition of Students, Staff and Community

A.        Celebrating Staff Success

I.          Jonathan Hagmaier and Rachel Weihe, Del Norte High School; Sherry Lober and Eric Strauss, Albuquerque High School; and Sean Thomas, Eldorado High School were recognized for receiving a Golden Apple Award for Excellence in Teaching.

II.        Tim McCorkle, Albuquerque High School, was recognized for being named Administrator of the Year by the New Mexico Association of Student Councils and for receiving the Educator of the Year award from the New Mexico Prince Hall Mason's Education Division.

III.       Cynthia Hale, Lowell Elementary School, was recognized for receiving the New Mexico Committee for Employer Support of the Guard and Reserves’ Patriot Award.

IV.       Dr. Anne Tafoya, executive director of the APS Special Education Department, was recognized for receiving the Jane Bluemenfeld Community Services Award by the Southwest Branch of the International Dyslexia Association.

V.        Albuquerque Public Schools Finance Department was recognized for receiving the Meritorious Budget Award for Excellence in Budget Presentation from the Association of School Business Officials International (ASBO).

VI.       Albuquerque Public Schools Finance Department was recognized for receiving the Certificate of Excellence in Financial Reporting Award from the Association of School Business Officials International (ASBO).

B.        Celebrating Staff Success and Community Partnerships

I.          Ben Santistevan, West Mesa High School; David C. Wells, eCADEMY Virtual High School; First Sergeant Alberto Griego, La Cueva High School; Laura and Marco Martinez, Highland High School; Amy Suman, Griegos Elementary School; Kathryn Auh, Chamiza Elementary School and Volcano Vista High School; Anthony D. Trujillo, Homan’s USA; Maria Venegas, Roosevelt Middle School were recognized for being Heroes in Education and Fidelity Investments for sponsoring the Heroes in Education campaign.

II.        PNM and the PNM Resources Foundation were recognized for the support of APS Curriculum and Instruction and the APS Education Foundation in summer camps focusing on STEM and the energy industry.

 

III.       Public Forum

Participants in public forum commented on opposition for removing Manny Aragon’s name from the Lowell Elementary School’s library, concern about the treatment of students with disabilities, concern regarding the lack of awareness of students with epilepsy, concern about drugs being used in the classroom, concern about the struggle to get adequate educational opportunities for students with special needs, concern regarding collaboration on special needs practices of APS, families and students, and support for updating the policy  regarding naming facilities to note that only names of people who are deceased should be considered.

 

IV.       Matters of Information

  1. A. Superintendent's Report

Superintendent Brooks reported on the following:

  • Community participation in the recent budget meetings at Dennis Chavez Elementary School, Lyndon B. Johnson Middle School and Ernie Pyle Middle School
  • Appreciation for Sal Gonzales and Russell Reid for providing technology for each meeting, the Board Services Office team for setting up the space and greeting the community members as they arrive, and the Finance Department for preparing and presenting the budget information
  • Selfless Seniors will be honored next week at La Cueva High School celebrating 27 outstanding APS students
  • Washington Middle Schools Filmkids, under the instruction and guidance of Mr. Pettine, creating short videos on a range of subjects, including life in middle school, bullying, positive peer pressure, and what it’s like when your primary language is not English
  • Andy Cook, a Spanish and Italian teacher at Manzano, receiving the Milken Family Foundation National Educator Award
  • New Futures High School exciting news that 100 percent of the 2014 graduating class is enrolled in CNM
  • Appreciation for the dedication and commitment of Principal Baskerville and the New Futures teachers and staff for supporting New Futures High School’s student success

V.        Discussion Regarding Albuquerque Public Schools Board of Education Officer and Committee Chair Elections (Discussion/Action)

Superintendent Brooks explained that the Board of Education postponed its annual organizational meeting from March 5, until tonight, March 19, when all board members could be present. He reminded board members that board members elected for the offices of president, vice president and secretary will be for the term of one year; however, officers may serve successive terms of office.

Superintendent Brooks confirmed that board members would like to nominate officers and committee chairs for the 2014-2015 board year with roll call vote and give each nominee two minutes to speak as to why they would like the position.

 

VI.       Election of 2014-2015 Board of Education Officers (Discussion/Action)

  1. Election of President

Superintendent Brooks described the duties of president of Albuquerque Public Schools Board of Education as presiding at board meetings and during board discussions, ensuring agenda preparation for each meeting, signing contracts, resolutions and other documents, and approving board business that represents consensus of the board.

Ms. Korte nominated Dr. Peercy and Dr. Duran nominated Dr. Maestas for the office of president.  The roll call vote resulted in a tie with board members Duran, Maestas and Quezada in favor of Dr. Maestas, board members Garcia, Korte and Peercy in favor of Dr. Peercy, and board member Esquivel abstaining. An additional roll call vote was requested that resulted in Dr. Maestas as the new president of the APS Board of Education, with board members Duran, Esquivel, Maestas and Quezada in favor of Dr. Maestas and board members Garcia, Korte and Peercy in favor of Dr. Peercy for the office of president.

Superintendent Brooks handed over the remaining duties of the election over to the newly elected President Maestas.

 

  1. B. Election of Vice President

President Maestas described the duties of vice president of Albuquerque Public Schools Board of Education as presiding at board meetings or representing the board in the president’s absence, presiding during board members discussion/debates when the president is actively engaged in the discussion/debate, supporting orientation of new board members, and other duties as delegated by the president.

Mr. Garcia nominated Dr. Peercy, and Mr. Quezada nominated Dr. Duran for the office of vice president. Roll call vote resulted in Dr. Duran as the new vice president of the APS Board of Education, with board members Duran, Esquivel, Maestas and Quezada in favor of Dr. Duran, and board members Garcia, Korte and Peercy in favor of Dr. Peercy for the office of vice president.

 

  1. C. Election of Secretary

President Maestas described the duties of secretary of Albuquerque Public Schools Board of Education as presiding at board meetings in the president’s and vice president’s absence, recognizing award recipients at board meetings, responsible for conducting the public forum segment of the board meeting, signs contracts, resolutions and other documents as authorized by the board, and ensures that board documents and minutes are maintained.

Dr. Duran nominated Mr. Quezada for secretary. There were no other nominations for secretary, so Mr. Quezada unanimously was given the office of secretary of the Board of Education.

 

VII.     Election of 2014-2015 Board of Education Committee Chairs (Discussion/Action)

  1. A. Election of Policy and Instruction Committee Chairman

Ms. Korte nominated Dr. Peercy for the chair of the Policy and Instruction Committee.  There were no other nominations, and Dr. Peercy accepted the chairmanship of the Policy and Instruction Committee.

 

  1. B. Election of Capital Outlay, Property, and Technology Committee Chairman

Dr. Peercy nominated Mr. Garcia for chair of the Capital Outlay, Property and Technology Committee.  There were no other nominations, and Mr. Garcia accepted chairmanship of the Capital Outlay, Property and Technology Committee

 

  1. C. Election of Finance Committee Chairman

Dr. Peercy nominated Mr. Esquivel for chair of the Finance Committee.  There were no other nominations, and Mr. Esquivel accepted chairmanship of the Finance Committee.

 

  1. D. Election of District and Community Relations Committee Chairman

Dr. Peercy nominated Ms. Korte for chair of the District and Community Relations Committee.  There were no other nominations, and Ms. Korte accepted chairmanship of the District and Community Relations Committee.

 

  1. E. Election of Audit Committee Chairperson

Dr. Maestas nominated Dr. Duran as the chair of the Audit Committee.  There were no other nominations, and Dr. Duran accepted the chairmanship of the Audit Committee.

 

VIII.    Special Issues

A.        Update on the Lumina Unidos Project for Latino Student Success (Discussion)

Eddie Soto, associate superintendent of Secondary Schools, and Dr. Jozi DeLeon, UNM vice-president for Equity and Inclusion, presented information about the Lumina Unidos Project.

In 2011, the Lumina Foundation chose Albuquerque as one of only 13 communities nationwide to receive a $600,000, four-year grant to improve Latino student success. The project, called “The Unidos Project for Latino Student Success,” is a collaborative effort among:  The University of New Mexico, Central New Mexico Community College, Albuquerque Public Schools, ENLACE, Youth Development, Inc., The Albuquerque Hispano Chamber of Commerce, Innovate+Educate, Albuquerque Partnership for Action, ABC Community Schools Partnership, El Centro de la Raza, the UNM Center for Education Policy Research, College Board, New Mexico Office of African American Affairs, Families United for Education, Encuentro, Southwest Creations Collaborative, City of Albuquerque, Mayor Berry’s Office, ABQ GED, Albuquerque Job Corp, Catholic Charities, and Workforce Solutions.

Built on the principles of “collective impact,” the Unidos Project will move Albuquerque and Bernalillo County closer to meeting Lumina’s “Big Goal” of ensuring that 60 percent of the American population has a high-quality postsecondary degree or credential by the year 2025. Collective impact is defined as “the commitment of a group of important actors from different sectors to a common agenda for solving a specific social problem.”

Collaboration for collective impact affords an opportunity to assess and rethink the way we do business.

 

Issues discussed regarding this issue:

  • Funding distribution considering the large number of volunteers
  • CNM coaching initiative
  • Measurement of success
  • Goal to increase the graduates
  • Changing mindset and awareness of requirements to graduate high school and go on to higher education
  • Importance of role models sharing how they overcame barriers to inspire students and think differently
  • Support for sustainability of program
  • Funding of $600,000 for four years
  • Importance of integrating changes into the current programs that are already addressing these issues
  • Concern regarding unfunded mandates that are draining resources
  • Reviewing each step to determine progress, such as how many have completed the FAFSA, taken college preparatory testing, and applied to college
  • Inequality on the state level hindering progress at the district level
  • Concern that students and parents don’t understand how to earn a diploma in this state
  • Importance of impacting policy change at the state and federal level
  • Importance of addressing institutional barriers first and then address barriers outside of the institutions

 

  1. B. Legislative Update (Discussion)

Carrie Robin Menapace, legislative liaison and policy analyst, reviewed bills passed and signed by the governor from the 2014 New Mexico Legislative Session and the APS implementation plan for compliance.  The implementation includes internal changes APS will be able to make immediately and plans for compliance if APS must wait for an outside agency to take action prior to changes made internally.  The implementation details the APS administrative positions responsible for implementation, a synopsis of the bill and the needed changes to APS policy, procedural directive or processes.

  1. I. Consideration of APS Board of Education Acceptance of 2014 Direct Legislative Appropriations Awarded by the New Mexico State Legislature (Discussion/Action)

Ms. Menapace reminded board members that pursuant to administrative procedural directive Direct Legislative Appropriations, the Government Affairs team is required to compile a report of direct legislative appropriations for Board of Education acceptance or approval.  After discussion with Facilities Design and Construction and the Capital Master Plan, the Government Affairs team recommends that the Board of Education accept selected direct legislative appropriations awarded to the district in the 2014 Legislative Session totaling $9.3 million, of which $8.9 million is distributed to APS traditional schools.

Mr. Garcia motioned to accept the selected direct legislative appropriations awarded to the district in the 2014 Legislative Session.

Steven Michael Quezada seconded the motion. Board members unanimously accepted the selected direct legislative appropriations awarded to the district in the 2014 Legislative Session.

Board members requested that letters of gratitude be sent to legislators for their assistance in obtaining the funding.

 

IX.       Approval of Consent Calendar Items (Discussion/Action)

President Maestas requested a motion to approve the agenda items in section IX.A. and B. of the consent calendar.  Mr. Esquivel motioned for approval of agenda items in section IX.A. and B. Mr. Quezada seconded the motion.  Board members unanimously approved agenda items in section IX.A. and B.

President Maestas requested a motion to approve section C. of the consent calendar.  Ms. Korte motioned to approve agenda item IX.C.I. Dr. Peercy seconded the motion. The agenda item was approved with board members Korte, Garcia, Esquivel, Duran, and Peercy in favor and board member Quezada abstained.

A.        Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

I.          Approval of the Qualifications-Based Proposal and Bid in the Amount of $4,292,900.00 plus Applicable Taxes as Submitted by T. A. Cole and Sons, General Contractors, Inc. for the Collet Park Elementary School Additions and Renovations Project

II.        Approval of the Qualifications-Based Proposal and Bid Submitted by AnchorBuilt Inc. in the Amount of $3,281,300.00 Plus Applicable Sales Tax for Douglas MacArthur Elementary School, Kindergarten Addition, Cafeteria Addition and Improvements, and Re-Roofing

III.       Approval of the Design Development Submittal for West Mesa High School Replacement of Classroom Building “M” as  submitted by Mahlman Studio Architecture

IV.       Approval of the Design Development Submittal for Reginald Chavez Elementary School Classroom Additions as Submitted by Cherry/See/Reames Architects, PC

B.        Consideration for Approval of Finance Matters (Discussion/Action)

I.          Approval of Budget Adjustments for Grant Management

a.         21st Century, $16,216

b.         Section 1003g-SIG, $10,542

c.         Title I Homeless, $10,000

d.         APS-Homeless Project Tutors, $5,000

e.         STARBASE La Luz-Sandia Base, $1,250

II.        Approval of Grant Management Inter-Function Transfers for February 2014

III.       Approval of Grant Management Intra-Function Transfers for February 2014

IV.       Approval of Communication Services RFP #14-042GR-SL

V.        Approval of Musical Instruments and Equipment Bid #14-039GR-AM

VI.       Approval of Travel Services Bid #14-038RR-SL

VII.     Approval of Cash Disbursements for February 2014

VIII.    Approval of Budget Adjustment Increase for 2013-14 Student Transportation Service Final Allocation

IX.       Approval of Budget Adjustment for 21st Century Public Academy

a.         Increase BAR #001-027-1314-0020-I

b.         Intra-Function BAR #001-027-1314-0021-M

c.         Intra-Function BAR #001-027-1314-0022-M

d.         Intra-Function BAR #-001-027-1314-0023-M

e.         Decrease BAR #001-027-1314-0024-D

X.        Approval of 21st Century Public Academy Cash Disbursements for February 2014

XI.       Approval of Statement of Equipment Taken out of Service January1-31, 2014

XII.     Approval of Operational Fund Inter-Function Transfers for February

XIII.    Approval of Operational Fund Intra-Function Transfers for February

C.        Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

I.          Removal of Manny Aragon as the Lowell Elementary School Library’s Name

 

X.        Board Member Comments

There were no further board member comments.

 

XI.       President's Report

President Maestas expressed appreciation for community participation at the budget meetings and invited the community to a presentation at the UNM Law School regarding culturally appropriate curriculum.

 

XII.     Announcement of Upcoming Board Meetings

President Maestas announced that the next Special Board of Education meeting will be held on Friday, March 28, 2014, at 7:30 a.m., in the DeLayo Martin Community room and the next Board of Education meeting will be held on Wednesday, April 2, 2014, at 5:00 p.m., in the John Milne Community Board room.

 

XIII.    Consideration that the APS Board of Education Convene in Executive Session Pursuant to 1978, (§ 10-15-1(H)(7)) for the Purpose of Discussing Pending Litigation, Maria de la Cruz on behalf of Karla Maldonado v. Michael Porchas, Raul Sanchez, Brent Cooper, Does 1-5, and APS, Case Number: D-202-CV-2012-01161 (Action)

Mr. Quezada motioned to convene in executive session. Mr. Garcia seconded the motion. The roll-call vote resulted in unanimous agreement to convene in executive session for the purpose of discussing pending litigation, Maria de la Cruz on behalf of Karla Maldonado v. Michael Porchas, Raul Sanchez, Brent Cooper, Does 1-5, and APS, Case Number: D-202-CV-2012-01161.

 

XIV.    Reconvene

 

XV.     Statement of Closure

President Maestas stated that the APS Board of Education met in executive session on March 19, 2014, to discuss pending litigation. The matters discussed in the executive session were limited only to those specified.

 

XVI.    Adjournment

The meeting adjourned at 7:33 p.m.

 

 

 

 

 

 

APPROVED: _______________________________

Dr. Analee Maestas, President

 

 

 

 

 

ATTEST: __________________________________

Steven Michael Quezada, Secretary

 

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