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Board of Education Meeting - Feb 5, 2014

Meeting Date & Time: Wednesday, February 5, 2014, 5:00 PM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 5:06 PM
Agenda Posted On: 01/31/2014, 6:58 PM
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Board of Education Meeting

AGENDA

 

Wednesday, February 5, 2014

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Color Guard Presentation by West Mesa Navy JROTC under the Command of Major Hendricks

 

I.

Pledge of Allegiance and Moment of Silence

 

B.

Roll Call

 

C.

Adoption of the February 5, 2014, Board of Education Meeting Agenda and Approval of the January 10, 2014, Special Board of Education Meeting Minutes and the January 15, 2014, Board of Education Meeting Minutes(Discussion/Action)

 

II.

Recognition of Students, Staff and Community

 

A.

Wells Fargo in Recognition for the Variety of Partnerships, including the Council of Great City Schools Conference and the Sponsorship of the Horizon Campaign/Brighter Horizons Grant and Brighter Horizons Grant Winners from 2012-13: Jessica Gordon of Atrisco Heritage Academy, Mike Dziuk of Rio Grande High School, John Gunther and Cherie Gilsdorf of Sandia, Donna Cravey of Eldorado and Leeann Moores of La Cueva

 

B.

APS Volunteers for Generously Sharing their Time, Talents and Hospitality with the Delegates of the Council of the Great City Schools 2013 Annual Fall Conference

 

III.

Public Forum

 

IV.

Matters of Information

 

A.

Superintendent's Report

 

V.

Special Issues

 

A.

Sustainability Study (Discussion)
Presenter: Don Moya, Chief Financial Officer; Ruben Hendrickson, Deputy Chief Financial Officer

 

B.

Consideration for Approval of the Low Bid Qualifications-Based Proposal and Bid in the Amount of $ 37,998,000.00 Plus Applicable Taxes as Submitted by Bradbury Stamm for the New Southwest PreK-8 School (Discussion/Action)
Presenter: Karen Alarid, Executive Director, Capital

 

C.

Clarification of Board Member Advocacy (Discussion)
Presenter: Albuquerque Public Schools Board of Education

 

D.

Legislative Update (Discussion)
Presenter: Carrie Robin Menapace, Legislative Liaison and Policy Analyst

 

VI.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

 

I.

Approval of the Qualifications Based Proposal and Bid Submitted by HB Construction in the Amount of  $6,263,000.00 Plus Applicable New Mexico Gross Receipts Tax for the Wilson Middle School, Administration Building Addition and  Renovation

 

II.

Consideration for the Approval of the Selection Advisory Committee’s Recommendation for Architect Selections for Seven (7) Projects across the District

 

B.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

Carl Perkins, $151,976

 

b.

IDEA-B Risk Pool, $52,362

 

c.

APS Homeless-Tutors, $5,000

 

d.

Carl Perkins-High Schools that Work, $3,664

 

e.

Jobs for America's Graduates-JAG, $3,553

 

f.

Kindergarten 3 Plus, ($706,236)

 

g.

Elementary Breakfast, ($15,070)

 

h.

STARBASE La Luz, ($3,000)

 

II.

Approval of Grant Management Inter-Function Transfers for December 2013

 

III.

Approval of Grant Management Intra-Function Transfers for December 2013

 

IV.

Approval of Plastic Can Liners for Warehouse Stock RFP #14-024RR-SL

 

V.

Approval of Cash Disbursements for December 2013

 

VI.

Approval of Budget Adjustment for 21st Century Public Academy

 

a.

Intra-Function BAR #001-027-1314-0017-M

 

VII.

Approval of 21st Century Public Academy Cash Disbursements for December 2013

 

VIII.

Approval of Statement of Equipment Taken out of Service October 1-31, 2013

 

IX.

Approval of Budget Adjustment Request for School Bus Rental Fee

 

a.

South 14 Bus Company, $19,806

 

X.

Approval of Supplement to School Bus Fleet Service Contract

 

a.

South 14 Bus Company, $19,806

 

XI.

Approval of Operational Fund Budget Increase

 

XII.

Approval of Operational Fund Inter-Function Transfers for December

 

XIII.

Approval of Operational Intra-Function Transfers for December

 

XIV.

Approval of 31500 Special Federal Capital Outlay Budget Increase for Wherry Elementary School

 

VII.

Board Member Comments

 

VIII.

President's Report

 

IX.

Announcement of Upcoming Board Meetings

 

A.

The next Special Board of Education meeting will be held on Friday, February 28, 2014, at 7:30 a.m., in the DeLayo Martin Community Room.

 

B.

The next Board of Education meeting will be held on Wednesday, February, 19, 2014, at 5:00 p.m., in the John Milne Community Board Room.

 

X.

Adjournment

 











Minutes of Board of Education Meeting

Albuquerque Public Schools

 

A Board of Education meeting of Albuquerque Public Schools was held Wednesday, February 5, 2014, beginning at 5:00 p.m., in the John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.         Call to Order

The meeting was called to order at 5:02 p.m.

A.        Color Guard Presentation by West Mesa Navy JROTC under the Command of Major Hendricks

I.         Pledge of Allegiance and Moment of Silence

B.        Roll Call

Present: Dr. Analee Maestas, Kathy Korte, Lorenzo Garcia, Martin Esquivel, Steven Michael Quezada, Dr. Don Duran, and Dr. David Peercy

C.        Adoption of the February 5, 2014, Board of Education Meeting Agenda and Approval of the January 10, 2014, Special Board of Education Meeting Minutes and the January 15, 2014, Board of Education Meeting Minutes (Discussion/Action)

President Esquivel stated that agenda item V.B. is removed from the agenda. Kathy Korte motioned for adoption of the agenda with the requested change and approval of the minutes.  Board members unanimously adopted the agenda with removal of V.B. and approved the January 10, 2014, Special Board of Education meeting minutes and the January 15, 2014, Board of Education meeting minutes.

 

II.        Recognition of Students, Staff and Community

A.         Wells Fargo was recognized for the variety of partnerships, including the Council of Great City Schools Conference and the sponsorship of the Horizon Campaign/Brighter Horizons grant and Brighter Horizons grant winners from 2012-13: Jessica Gordon of Atrisco Heritage Academy High School, Mike Dziuk of Rio Grande High School, John Gunther and Cherie Gilsdorf of Sandia High School, Donna Cravey of Eldorado and Leeann Moores of La Cueva         High School.

B.         APS volunteers were recognized for generously sharing their time, talents and hospitality with the delegates of the Council of the Great City Schools 2013 Annual Fall Conference

 

III.      Public Forum

There were no participants of public forum.

 

IV.       Matters of Information

  1. A. Superintendent's Report

Superintendent Brooks reported on the following:

  • Graduation rate increase to 73.3 percent, with graduation rates for students with disabilities up 13.9 percent, economically-disadvantaged student up 4.7 percent and English language learner up 4.5 percent.
  • Graduation rate improvement attributed to extended high school day, expansion of online courses, expansion of bilingual and dual-language programs, and one-to-one counseling and advisement to keep students on track to graduate
  • Superintendent’s Student Advisory Council (SuperSAC) visiting the New Mexico Legislature and the opportunity to testify on legislation
  • House and Senate Education Committee meetings with teachers and  other school personnel sharing concerns, ideas and thoughts on the quality and state of education in New Mexico
  • National School Counselors Week celebrating counselors assisting students achieve academic and personal goals
  • Recommendation to use Smith’s Rewards Cards as support to benefit in-classroom academic programs through the APS Education Foundation.
  • APS Fine Arts Department’s Festival de Bellas Artes February 6 and 7, showcasing elementary school dance groups, instrumental groups and school choirs in addition to master classes at the National Hispanic Cultural Center
  • APS Choices’ campaign slogan ‘We Can Do That!’ emphasizing the importance of offering a  variety of educational choices to APS students

 

V.        Special Issues

A.        Sustainability Study (Discussion)

As a continuation of the sustainability study presented on September 27, 2013, October 22, 2013, and December 13, 2013, Don Moya, chief financial officer, and Ruben Hendrickson, deputy chief financial officer,  presented the need for APS          to rethink how APS does business by developing a long-term, sustainable plan more in line with the new economic realities.

Issues reviewed included:

  • APS enrollment has decreased three consecutive years due in part to the growth of charter schools but also because of the struggling local economy
  • Building new facilities over the past decade had not reduced overcrowding in some schools and other schools are under-enrolled.
  • APS cash balances are low relative to other districts
  • APS has no financial advantage in being the largest district because economies of scale don’t necessarily apply
  • Qualitative restructuring plans need to consider:

–    Resource management (utility costs and funding streams)

–    Realignment and repurposing APS  facility assets (magnet schools, early childhood centers, vocational skills training centers, distance learning)

–    Alignment of services to reflect funding formula (regional special education provider, small school adjustments, optimizing enrollment for school size)

–    Increasing student enrollment (maximizing results from the APS Office of Innovation, reducing enrollment loss at educational transitions, showcase choices for students)

  • Enrollment losses due to delaying opening Schools of Choice is estimated to account for more than  $8 million in revenue of the next five years that will precipitate reductions in personnel and services
  • Continued discussion of sustainability will help to develop the APS five-year plan

 

Discussion of this agenda item included:

  • Capital expenditure process for opening schools of choice
  • Considering viability of qualifying schools as “small schools”
  • Reviewing best practices for pre-K funding considering that half-day schedules are not as popular as half day education combined with half-day daycare
  • Funding available to expand pre-K program
  • Review of critical transitions from fifth to sixth grade and eight to ninth grade when students are known to seek charter schools or drop out
  • Concern that K-8 schools don’t reduce dropouts or movement to charter schools
  • Recommendation for review charter schools successful in retention
  • Reminder that not all charter schools are successful
  • Importance of charter school lower pupil-to-teacher ratio (PTR) in giving individualized learning experiences that reduce truancy
  • Importance of having a facility where Special Education teachers can collaborate
  • Concern for the need to educate students in prison
  • Facility design for Public Academy for Performing Arts (PAPA)
  • Support for performing arts ability to inspire students to learn math and science because students are happy to be at school
  • Collaborate with industries for trades education
  • Recommendation that parents be surveyed regarding the perceived need for a music and performing arts school or science or math
  • Clarification that middle school schedule standardization refers to the number of periods
  • Salaries are not competitive with other states
  • Paradox of underpaid Speech Language Pathologists (SLP) yet contract restricts more pay for SLP
  • Concern that building K-8 schools renounces previous research showing that separation of K-5 from 6-8 make successful learning experiences
  • Standardization is not innovation
  • Importance of including curriculum and specifically, Shelly Green, when building school programs
  • Building one facility that houses three small schools is a better fiscal and administrative practice than building three separate schools
  • A K-8 school housed in one facility should be considered one school, not three separate schools at the same location
  • Request for benefits of K-8 curriculum and program
  • Concern regarding the logistics of larger schools, especially safety, traffic and transportation
  • Concern that summer school and dual language programs could be considered for elimination
  • Learning experiences cannot be compromised for the promise of saving money
  • Consideration for school-based health clinics and wrap-around services
  • Importance of leveraging resources to multiply best practices and increase successful students
  • Innovation needs to create parent-friendly schools and parent engagement opportunities
  • Support for inclusion for special education students
  • Support for fine art schools of choice balanced with facing the challenge of putting arts and music in all schools because evidence shows arts programs help all students
  • Support for preventing special education enrollment increases by getting parents in early childhood education that builds best practices for learning
  • Financial stability will continue to decrease if changes aren’t made

 

B.        Consideration for Approval of the Low Bid Qualifications-Based Proposal and Bid in the Amount of $ 37,998,000.00 Plus Applicable Taxes as Submitted by Bradbury Stamm for the New Southwest PreK-8 School (Discussion/Action)

This agenda item was removed from the agenda.

 

C.        Clarification of Board Member Advocacy (Discussion)

Board members clarified that individual board members can speak for themselves but not as a representative of the board in public and legislative capacities. Specifically, a disclaimer should precede a statement by board members that the information they give is clearly their personal opinion and not that of the board.

Considering the Open Meeting Act, Superintendent Brooks requested clarification of the process for taking action when a legislative item is not on the approved APS legislative agenda, but could critically impact APS and needs immediate response without time to post a meeting for board members to discuss and vote on issues.

 

D.        Legislative Update (Discussion)

Presenter: Carrie Robin Menapace, legislative liaison and policy analyst

President Esquivel expressed gratitude for Ms. Menapace’s consistent and thorough legislative efforts and communication with the board members regarding legislation that can impact APS.  The report was deferred to a later meeting due to the threatening weather.  Superintendent Brooks requested clarification of the process for taking action when a legislative item is not on approved legislative agenda, but could critically impact APS and needs immediate response.

 

VI.       Approval of Consent Calendar Items (Discussion/Action)

Dr. Duran motioned for approval of the consent calendar agenda items.  Dr. Peercy seconded the motion. Board members unanimously approved the Capital Outlay, Property and Technology Committee and Finance Committee consent calendar agenda items

A.        Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

I.         Approval of the Qualifications Based Proposal and Bid Submitted by HB Construction in the Amount of  $6,263,000.00 Plus Applicable New Mexico Gross Receipts Tax for the Wilson Middle School, Administration Building Addition and  Renovation

II.        Consideration for the Approval of the Selection Advisory Committee’s Recommendation for Architect Selections for Seven (7) Projects across the District

B.        Consideration for Approval of Finance Matters (Discussion/Action)

I.         Approval of Budget Adjustments for Grant Management

a.         Carl Perkins, $151,976

b.         IDEA-B Risk Pool, $52,362

c.         APS Homeless-Tutors, $5,000

d.         Carl Perkins-High Schools that Work, $3,664

e.         Jobs for America's Graduates-JAG, $3,553

f.          Kindergarten 3 Plus, ($706,236)

g.         Elementary Breakfast, ($15,070)

h.         STARBASE La Luz, ($3,000)

II.        Approval of Grant Management Inter-Function Transfers for December 2013

III.      Approval of Grant Management Intra-Function Transfers for December 2013

IV.       Approval of Plastic Can Liners for Warehouse Stock RFP #14-024RR-SL

V.        Approval of Cash Disbursements for December 2013

VI.       Approval of Budget Adjustment for 21st Century Public Academy

a.         Intra-Function BAR #001-027-1314-0017-M

VII.     Approval of 21st Century Public Academy Cash Disbursements for December 2013

VIII.   Approval of Statement of Equipment Taken out of Service October 1-31, 2013

IX.       Approval of Budget Adjustment Request for School Bus Rental Fee

a.         South 14 Bus Company, $19,806

X.        Approval of Supplement to School Bus Fleet Service Contract

a.         South 14 Bus Company, $19,806

XI.       Approval of Operational Fund Budget Increase

XII.     Approval of Operational Fund Inter-Function Transfers for December

XIII.   Approval of Operational Intra-Function Transfers for December

XIV.    Approval of 31500 Special Federal Capital Outlay Budget Increase for Wherry Elementary School

 

VII.     Board Member Comments

Board members had no further comments.

 

VIII.   President's Report

President Esq            uivel had no further comments.

 

IX.       Announcement of Upcoming Board Meetings

President Esquivel announced that the next Special Board of Education meeting will be held on Friday, February 28, 2014, at 7:30 a.m., in the DeLayo Martin Community Room and the next Board of Education meeting will be held on Wednesday, February, 19, 2014, at 5:00 p.m., in the John Milne Community Board Room.

X.        Adjournment

The meeting adjourned at 7:35 p.m.

 

 

 

 

APPROVED: ____________________________

Martin Esquivel, President

 

 

 

 

 

ATTEST: __________________________________

Steven Michael Quezada, Secretary

 

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