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Special Board of Education Meeting - Dec 16, 2016

Meeting Date & Time: Friday, December 16, 2016, 7:30 AM
Where: DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 06/03/2016, 10:00 AM
Agenda Posted On: 12/09/2016, 5:28 PM
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Please note this agenda was revised on December 12, 2016.

Please note this agenda has been revised to add agenda item III, discussion/action to agenda item III, and supporting documents for agenda item V, on December 14, 2016.

Albuquerque Public Schools
Special Board of Education Meeting
Friday, December 16, 2016 7:30 AM
DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE - REVISED AGENDA
I. Call to Order
A. Roll Call
II. Adoption of the December 16, 2016, Special Board of Education Meeting Agenda and Approval of the December 7, 2016, Special Board of Education Meeting Minutes and the December 7, 2016 Board of Education Meeting Minutes (Discussion/Action)
III. Consideration for Approval of Purchase of 2017 Science Testing and 2017 Spanish Language Arts Testing Contracts (Discussion/Action) Presenters: Rose-Ann McKernan, Executive Director, Office of Accountability and Reporting; Eleanor Andrews, Director, Testing and School Data Support
AM Science and Spanish Language Arts Testing 2017.docx
Science and Spanish Lanuage Arts Testing 2017.pdf
IV. Consideration for Acceptance of the FY16 Audited Financial Statements (Discussion/Action) Presenter: Tami Coleman, Chief Financial Officer
Action Memo Audit Acceptance - REV doc title.docx
V. Financial Outlook Update (Discussion) Presenters: Raquel Reedy, Superintendent; Tami Coleman, Chief Financial Officer; Carrie Robin Brunder, Director of Government Affairs and Policy
Discussion Brief Financial Outlook.docx
Revenue Forecast December.pdf
PED Public School Support.pdf
VI. Approval of Consent Calendar Items (Discussion/Action)
A. Consideration for Approval of Capital Outlay, Property and Technology Matters  (Discussion/Action)
1. Approval of the Design Development Submittal for the Public Academy for Performing Arts
2. Approval by the Board for the Superintendent to Execute a Memorandum of Agreement (“MOA”) with the New Mexico Department of Transportation (“NMDOT”) and Attachment “A” (Scope Of Work), and any Subsequent Amendments to the MOA and Exhibit A (Scope Of Work) on Behalf of APS
B. Consideration for Approval of Finance Matters (Discussion/Action)
1. Approval of Budget Adjustments for Grant Management
a. 29102-National Institute of Justice, $2,348,077  
b. 26161-KANW-Corporate Broadcast, $156,421
c. 26161-KANW-Rural Broadcast, $35,607
d. 25131-Johnson O'Malley, $28,301
e. 27168-After School/Summer Enrichment, $24,243
f. 26190-Kirtland Korner, $4,356   
g. 26190-Whittier La Escuelita, $1,472
h. 25238-Substance Abuse & Mental Health, ($9,207)
2. Approval of Grant Management Inter-Function Transfers for November 2016
3. Approval of Grant Management Intra-Function Transfers for November 2016
4. Approval of Budget Adjustment Increase of $25 Million for the General Obligation Bonds
5. Approval of Statement of Equipment Taken Out of Service October 2016
6. Approval of Purchase of Imagine Learning
7. Approval of Award for Bid #17-027MG-KM to Purchase Athletic Equipment and Related Goods
8. Approval of "As Needed" Ring Binders Bid #17-028KN-DW, Arts and Crafts Supplies Bid #17-029KN-DW, Arts and Crafts Paper Bid #17-030KN-DW and Office & School Supplies Bid #17-031KN-DW for Warehouse Stock
9. Approval of Cutlery Kits Bid #17-046MS-KM
10. Approval of Cash Disbursements for November 2016
11. Approval of FY17 Operational and Capital Fund Inter-Function Transfers for November
12. Approval of FY17 Intra-Function Transfers for November, All Non-Categorical Funds
13. Approval of FY17 Special Session Budget Reduction Transportation Fund
14. Approval of FY17 Special Session Budget Reduction Instructional Materials Fund
15. Approval of FY17 Special Session Budget Reduction Operational Fund
C. Consideration for Approval of Policy and Instruction Matters (Discussion/Action)
1. Approval of the Renewal Application of Cien Aguas International School and Negotiation of Contract Including Performance Framework
2. Approval of the Renewal Application of Gordon Bernell Charter School and Negotiation of Contract Including Performance Framework
3. Approval of the Renewal Application of The International School at Mesa del Sol Charter School and Negotiation of Contract Including Performance Framework
4. Denial of the Renewal Application of La Resolana Leadership Academy
5. Approval of the Renewal Application of William W. and Josephine Dorn Community Charter School and Negotiation of Contract Including Performance Framework
VII. Consideration of Approval to Convene in Executive Session Pursuant to the Open Meetings Act NMSA 1978(§ 10-15-1 (H)(7)) for the Purpose of Discussing Pending Litigation Regarding Louise Adelstone,  v. Board of Education of Albuquerque Public Schools and Jim Chacho, Individually and in His Official Capacity as Former Principal of Hoover Middle School, No. D-202-CV-2015-07663 and Pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) (2) for the Purpose of Discussing a Limited Personnel Matter Regarding the Terms of the Superintendent's Contract (Discussion/Action)
VIII. Reconvene
IX. Statement of Closure
X. Action as Necessary from Closed Session (Discussion/Action)
XI. Adjournment
Document Actions
News
Grant Provides Books for Students New to the Country
Highland High School is using a $25,000 Success Award from the APS Education Foundation to buy books for students just learning to read English.
Deep Diving
In her weekly message, Supt. Reedy looks at ways the district is helping schools to improve including instructional rounds.
Aztec in our Thoughts & Prayers
A message from Superintendent Raquel Reedy about the school shooting at Aztec High School in Northern New Mexico.
Superintendent's Contract Extended
Raquel Reedy's contract, approved by the Board of Education on Wednesday, was extended a year to June 30, 2020.
A Principal's Guide to Learning Zones - Part 3
This week we hear from Principal Shawn Morris of Van Buren Middle School in LZ1.