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Board of Education Finance Committee Meeting - Dec 17, 2018

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Meeting Date & Time: Monday, December 17, 2018, 3:00 PM
Where: DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE
Agenda Packet: Packet
Meeting Posted On: 08/04/2018, 3:38 PM
Agenda Posted On: 12/13/2018, 3:23 PM
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Finance Committee Meeting

AGENDA

Monday, December 17, 2018

3:00 PM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd.NE

I. Call to Order 

A. Roll Call 

B. Approval of the December 17, 2018, Finance Committee Meeting Agenda and Minutes of the November 12, 2018, Finance Committee Meeting (Discussion/Action) 

II. Consideration for Approval of Budget Adjustments to Existing Grant Budgets for the Following Funds (Discussion/Action)

 Presenter: Mihaela Marin, Senior Director for Grant Management 

A. Fund:  24115-320, Entitlement IDEA B-Special Education, $239,660 

B. Fund:  26161-707, Corporation for Public Broadcasting, $141,674 

C. Fund:  29102-807, Mission:  Graduate, $100,000 

D. Fund:  26161-708, Corporation for Public Broadcasting, $38,721 

E. Fund:  25184-433, Indian Education Formula Grant, $37,218 

F. Fund:  24106-321, IDEA B-Special Education, ($31,979) 

III. Consideration for Approval of Inter-Function Transfers for Grant Management for the Month of November 2018 (Discussion/Action)

 Presenter: Mihaela Marin, Senior Director for Grant Management 

IV. Consideration for Approval of Intra-Function Transfers for Grant Management for the Month of November 2018 (Discussion/Action)

 Presenter: Mihaela Marin, Senior Director for Grant Management 

V. Consideration for Approval to File the 2018-2019 Application for Title I Direct Student Services (Discussion/Action)

 Presenter: Mihaela Marin, Senior Director for Grant Management 

VI. Consideration for Approval of Statement of Equipment Taken Out of Service October 1-31, 2018 (Discussion/Action)

 Presenter: Ron Sandoval, Senior Director for Capital Fiscal Services 

VII. Consideration for Approval of Budget Adjustment Request Rental Fee and Adjustment to the Fleet Service Contract for Herrera School Buses Incorporated and Albert Sanchez Bus Company (Discussion/Action)

 Presenter: Royce Binns, Senior Director for Student Transportation Services 

VIII. Consideration for Additional Approval for General Landscaping Services RFP #18-063KN (Discussion/Action)

 Presenter: Rennette Apodaca, Executive Director for Procurement 

IX. Consideration for Approval of On Call Engineering Services RFP 19-013KN (Discussion/Action)

 Presenter: Rennette Apodaca, Executive Director for Procurement 

X. Consideration for Approval Award of Fine Arts and Craft Supplies for Warehouse Stock Bid 19-020DS (Discussion/Action)

 Presenter: Rennette Apodaca, Executive Director for Procurement 

XI. Consideration for Approval of Insurance Brokerage Services and Consulting RFP 19-024RA (Discussion/Action)

 Presenter: Rennette Apodaca, Executive Director for Procurement 

XII. Consideration for Approval of Purchase for Material and Geotechnical Testing Services RFP 19-018KN (Discussion/Action)

 Presenter: Rennette Apodaca, Executive Director for Procurement 

XIII. Consideration for Approval of Teacher Residency Partnership with University of New Mexico (Discussion/Action)

 Presenter: Rennette Apodaca, Executive Director for Procurement 

XIV. Consideration for Approval of Cash Disbursements for November 2018 (Discussion/Action)

 Presenter: Rennette Apodaca, Executive Director for Procurement 

XV. Consideration for Additional Approval of Gifts, Grants and Donations of More than $5,000 (Discussion/Action)

 Presenter: Ben Lubkeman, Executive Director for Accounting 

A. Donation of $10,000 for the Sandia High School International Baccalaureate Program 

XVI. Consideration for Acceptance of the Fiscal Year 2018 Audited Financial Statements (Discussion/Action)

 Presenter: Tami J. Coleman, Chief Financial Officer and Ben Lubkeman, Executive Director for Accounting 

XVII. Presentation of the Investment Program Update for FY19 Q1 (Discussion)

 Presenter: Tami J. Coleman, Chief Financial Officer and Ben Lubkeman, Executive Director for Accounting 

XVIII. Consideration for Approval of Fiscal Year 2019 Operational Fund Inter-Function Transfers for November  (Discussion/Action)

 Presenter: Teresa Scott, Executive Director for Budget and Strategic Planning 

XIX. Consideration for Approval of Fiscal Year 2019 Intra-Function Transfers for November, All Non-Categorical Funds (Discussion/Action)

 Presenter: Teresa Scott, Executive Director for Budget and Strategic Planning 

XX. The next Finance Committee meeting will be January 21, 2019, at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room. 

XXI. Adjournment

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