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Special Board of Education Meeting - Dec 15, 2017

Please note maintenance is being done on the BoardBook program. Documents may not be available from 6:00 a.m. to 7:00 a.m. on Saturday, December 9. Please note the draft minutes have been added to agenda item II. and the action memos have been added to agenda items III. I, and III. J.

Meeting Date & Time: Friday, December 15, 2017, 7:30 AM
Where: DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE
Agenda Packet: Packet
Meeting Posted On: 08/12/2017, 5:49 PM
Agenda Posted On: 12/08/2017, 6:55 PM
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AGENDA

Friday, December 15, 2017

7:30 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

I.             Call to Order      

A.           Roll Call

II.           Adoption of the December 15, 2017, Special Board of Education Meeting Agenda and Approval of the November 29, 2017, Special Board of Education Meeting Minutes (Discussion/Action)         

III.          Special Issues    

A.           Consideration for Approval of Budget Adjustments to Existing Grant Budgets for the Following Funds (Discussion/Action)

Presenter: Teresa Scott, Executive Director for Budget and Mihaela Marin, Senior Director for Grant Management        

1.            Fund:  26190-607, Kirtland Korner, $10,618         

2.            Fund:  26190-615, Whittier La Esquela, ($44,336)              

3.            Fund:  27166-541, Kindergarten 3 Plus ($253,003)            

B.           Consideration for Approval of Inter-Function Transfers for Grant Management for the Month of November 2017 (Discussion/Action)

Presenter: Teresa Scott, Executive Director for Budget, and Mihaela Marin, Senior Director for Grant Management        

C.           Consideration for Approval of Intra-Function Transfers for Grant Management for the Month of November 2017 (Discussion/Action)

Presenter: Teresa Scott, Executive Director for Budget, and Mihaela Marin, Senior Director for Grant Management        

D.           Consideration for Approval of Budget Adjustment Request Rental Fee and Adjustment to the Fleet Service Contract for the Herrera School Buses Incorporated (Discussion/Action)

Presenter: Royce Binns, Senior Director for Student Transportation Services         

E.            Consideration for Approval of Annual Renewal of GPS Services (Discussion/Action)

Presenter: Royce Binns, Senior Director for Student Transportation Services         

F.            Consideration for Approval of Statement of Equipment Taken Out of Service October 1-31, 2017 (Discussion/Action)

Presenter: Ron Sandoval, Senior Director for Capital Fiscal Services           

G.           Consideration for Approval of RFP Award for RFP 18-005DW-MG Consulting and Programming Services for Student Information Systems (Discussion/Action)

Presenter: Rennette Apodaca, Executive Director for Procurement            

H.           Consideration for Approval of Cash Disbursements for November 2017 (Discussion/Action)

Presenter: Rennette Apodaca, Executive Director for Procurement/Accounts Payable       

I.             Consideration for Approval of Fiscal Year 2018 Operational Fund Inter-Function Transfers for November (Discussion/Action)

Presenter: Teresa Scott, Executive Director for Budget    

J.            Consideration for Approval of Fiscal Year 2018 Operational Fund Intra-Function Transfers for November, All Non-Categorical Funds (Discussion/Action)

Presenter: Teresa Scott, Executive Director for Budget    

K.            Consideration for Approval of Increase in Project Budget for Revenue and Expenditure for the 28120 Special Local Capital Outlay for Fiscal Year 2017-2018 (Discussion/Action)

Presenter: Teresa Scott, Executive Director for Budget    

L.            Presentation of the Acceptance of the FY17 Audited Financial Statements (Discussion)

Presenter: Tami Coleman, Chief Financial Officer              

M.          Legislative Update (Discussion)

Presenter: Carrie Robin Brunder, Director of Government Affiars and Policy         

IV.          Approval of Consent Calendar Items (Discussion/Action) 

A.           Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)         

1.            Approval of Design Development of the Proposed New Classroom Block Addition for Sierra Vista Elementary School  

2.            Approval of Board of Education Authorization to Grant Public Traffic Detector Loop Easement Required for the Infrastructure to Serve the Northwest K-8 Site at 9601 Tierra Pintada Blvd., Northwest             

B.           Consideration for Approval of Policy and Instruction Matters (Discussion/Action) 

1.            Review and Approval of the 2018-2019 Traditional and Alternative School Calendars and Contract and Reporting Dates Calendar         

2.            Denial of the Charter Renewal Application from Academy of Trades and Technology              

3.            Approval of the Charter Renewal Application from ACE (Architecture, Construction and Engineering) Leadership High School      

4.            Approval of the Charter Renewal Application from Albuquerque Talent and Development Academy 

5.            Approval of the Charter Renewal Application from Corrales International School 

6.            Approval of the Charter Renewal Application from Cottonwood Classical Preparatory School  

7.            Approval of the Charter Renewal Application from El Camino Real Academy         

8.            Approval of the Charter Renewal Application from Health Leadership High School              

9.            Approval of the Charter Renewal Application from La Resolana Leadership Academy              

10.         Approval of the Charter Renewal Application from Montessori of the Rio Grande

11.         Approval of the Charter Renewal Application from Technology Leadership High School              

V.           Announcement of Upcoming Board Meetings     

A.           The next Board of Education meeting will be held on Wednesday, January 17, 2018, at 5:00 p.m., in the John Milne Community Board Room of the Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.              

B.           The next Special Board of Education meeting will be held on Monday, January 22, 2018, at 7:30 a.m., in the DeLayo Martin Community Room of the Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.      

VI.          Adjournment     

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