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Board of Education Finance Committee Meeting - Jan 20, 2015

The Finance Committee meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property and Technology Committee meeting.

Meeting Date & Time: Tuesday, January 20, 2015, 7:45 AM
Where: DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 08/11/2014, 8:30 PM
Agenda Posted On: 01/16/2015, 6:20 PM
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Finance Committee Meeting

AGENDA

 

The Finance Committee Meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property, and Technology Committee meeting.

Tuesday, January 20, 2015

7:45 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd.NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Approval of the January 20, 2015, Finance Committee Meeting Agenda and Minutes of the December 16, 2014, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments (Discussion/Action)
Presenter: Teresa Scott

 

A.

UNM National Science Foundation $35,465

 

B.

Impact Aid-Special Education, $22,026

 

C.

Academic Language Dev for All*, $15,000

 

D.

Impact Aid-Indian Education, $8,948

 

E.

Academic Language Dev for All*, ($15,000)

 

III.

Consideration for Approval of Grant Management Inter-Function Transfers for December 2014 (Discussion/Action)
Presenter: Teresa Scott

 

IV.

Consideration for Approval of Grant Management Intra-Function Transfers for December 2014 (Discussion/Action)
Presenter: Teresa Scott

 

V.

Consideration for Approval of Budget Adjustment Request for Increase in Rental Fee (Discussion/Action)
Presenter: Ruben Hendrickson

 

A.

Herrera School Buses, Inc., $59,418

 

B.

Albert Sanchez Jr. School Bus Co., $28,622

 

VI.

Consideration for Approval of Supplement to School Bus Fleet Service Contract (Discussion/Action)
Presenter: Ruben Hendrickson

 

A.

Herrera School Buses, Inc., $59,418

 

B.

Albert Sanchez Jr. School Bus Co., $28,622

 

VII.

Consideration for Approval of Financial Advisory Services RFP #15-041GR-AM (Discussion/Action)
Presenter: Mark Heckart

 

VIII.

Consideration for Approval of Physical Therapy Professional Services RFP #15-039MG-AM (Discussion/Action)
Presenter: Mark Heckart

 

IX.

Consideration for Approval of Commodity Processed Food Bid #15-040MS-SL (Discussion/Action)
Presenter: Mark Heckart

 

X.

Consideration for Approval of UNICOM Support for Lawson Upgrade, US Communities Contract 4400001197 (Discussion/Action)
Presenter: Mark Heckart

 

XI.

Consideration for Approval of Cash Disbursements for December 2014 (Discussion/Action)
Presenter: Mark Heckart

 

XII.

Consideration for Approval of Budget Adjustment Request for 21st Century Public Academy (Discussion/Action)
Presenter: Tami Coleman

 

A.

English Language Acquisition, $845

 

XIII.

Consideration for Approval of 21st Century Public Academy Cash Disbursements for December 2014 (Discussion/Action)
Presenter: Tami Coleman

 

XIV.

Consideration for Approval of 21st Century Public Academy Financial Reports for December 2014 (Discussion/Action)
Presenter: Tami Coleman

 

XV.

Consideration of Approval to Return Financial and Budgetary Responsibilities Back to 21st Century Public Academy on April 1, 2015 (Discussion/Action)
Presenter: Don Moya

 

XVI.

Consideration for Approval of Statement of Equipment Taken Out of Service November 2014 (Discussion/Action)
Presenter: Tami Coleman

 

XVII.

Consideration for Approval of Operational Inter-Function Transfers for December (Discussion/Action)
Presenter: Debora Warren

 

XVIII.

Consideration for Approval of Intra-Function Transfers for December (Discussion/Action)
Presenter: Debora Warren

 

XIX.

Presentation on Strategic Look Ahead FY2016 Budget (Discussion)
Presenter: Don Moya

 

XX.

Presentation on APS Employee Wellness Incentive Program - Update on Aggregate Data, Trends, and Next Steps for District Wellness Initiatives (Discussion)
Presenter: Katherine A. Chavez

 

XXI.

Future Agenda Items/Requests (Discussion)

 

XXII.

Adjournment

 

A.

The next Finance Committee meeting will be held on Tuesday, February 17, 2015, at 7:45 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 

 

Albuquerque Public Schools

Minutes of the Finance Committee

January 20, 2015

_________________________________________________________________________________________

 

A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Tuesday, January 20, 2015, scheduled to begin at 7:45 a.m., in the Alice and Bruce King Educational Complex, John Milne Community Board Room, 6400 Uptown Blvd., NE. 

 

  1. Call to Order

    Dr. Duran called the meeting to order at 8:55 a.m.

    1. Roll Call

The following were in attendance:  Martin Esquivel (via telephone), Lorenzo Garcia, Steven Michael Quezada, Don Duran, Analee Maestas (via telephone), David Peercy and Kathy Korte (via telephone).

 

b.    Adoption of the January 20, 2015, Agenda and Approval of the December 16, 2014, Minutes

Dr. Duran entertained a motion for approval of the amended agenda (moving items 7 and 10 to be heard before Consideration for Approval of Budget Adjustments for Grant Management).  Dr. Peercy motioned for approval of the amended agenda and the December 16, 2014, minutes with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

Consideration for Approval of Financial Advisory Services RFP #15-041GR-AM

Mr. Heckart discussed:

  • Error on RFP number on action memo—should read GR not GM

  • Typical bid done every four years

  • Vendor selected has been vendor for financial services for many years

 

Dr. Peercy motioned for approval of Financial Advisory Services RFP #15-041GR-AM with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

Consideration for Approval of UNICOM Support for Lawson Upgrade, US Communities Contract 4400001197
Mr. Heckart discussed:

  • Piggybacking off of US Communities contract—going with UNICOM and their partner Kinsey and Kinsey

  • For next Lawson upgrade and services involved with upgrade

 

Mr. Garcia motioned for approval of UNICOM Support for Lawson Upgrade, US Communities Contract 4400001197, with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

  1. Consideration for Approval of Budget Adjustments for Grant Management

  1. UNM National Science Foundation, $35,465

  2. Impact Aid-Special Education, $22,026

  3. Academic Language Dev for All*, $15,000

  4. Impact Aid-Indian Education, $8,948

  5. Academic Language Dev for All*, ($15,000)

Ms. Scott discussed:

  • Included PED fund numbers—reason being that there is an increase and decrease for the same grant, Academic Language Development—PED changed fund number

  • Matrix changes include locations now listed separately so that each school’s grants can easily be identified

     

Dr. Peercy motioned for approval of the Budget Adjustments for Grant Management (items a-e) with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. Consideration for Approval of Grant Management Inter-Function Transfers for December 2014

  2. Consideration for Approval of Grant Management Intra-Function Transfers for December 2014

    Ms. Scott presented routine Inter-and Intra-Function Transfers for the month of December. 

     

    Mr. Garcia motioned for approval of Grant Management Inter- and Intra-Function Transfers for December 2014, with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

     

  3. Consideration for Approval of Budget Adjustment Request for Rental Fee

    1. Herrera School Buses, Inc., $59,418

    2. Albert Sanchez, Jr., School Bus Co., $28,622

  4. Consideration for Approval of Supplement to School Bus Fleet Service Contract

    1. Herrera School Buses, Inc., $59,418

    2. Albert Sanchez, Jr., School Bus Co., $28,622

Mr. Hendrickson discussed:

  • Purchase of three buses by Herrera School Bus Company and two by Albert Sanchez Bus Company

  • Budget adjustment is associated with approved rental fee for purchase of buses

  • Approval of supplement to contract revises rental fee amount

 

Mr. Garcia motioned for approval of items 5 and 6, with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

  1. Consideration for Approval of Financial Advisory Services RFP #15-041GR-AM

    Moved and heard before item 2

     

  2. Consideration for Approval of Physical Therapy Professional Services RFP #15-039MG-AM

    Mr. Heckart discussed:

  • In the past employees had to go to one site for physical therapy

  • Multiple Awards

 

Mr. Garcia motioned for approval of the Physical Therapy Professional Services RFP #15-039MG-AM with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

  1. Consideration for Approval of Commodity Processed Food Bid #15-040MS-SL

    Mr. Heckart discussed:

  • Bid done annually

  • Award to all vendors who meet USDA requirements

  • All school districts in State piggyback off of our awards

 

Mr. Garcia motioned for approval of the Commodity Processed Food Bid #15-040MS-SL with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

  1. Consideration for Approval of UNICOM Support for Lawson Upgrade, US Communities Contract 4400001197

    Moved and heard before item 2

 


 

  1. Consideration for Approval of Cash Disbursements for December 2014

    Mr. Heckart presented routine cash disbursements for December 2014.

     

    Mr. Quezada motioned for approval of the Cash Disbursements for December 2014, with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

     

  2. Consideration for Approval of Budget Adjustment Request for 21st Century Public Academy

    1. English Language Acquisition, $845

  3. Consideration for Approval of 21st Century Public Academy Cash Disbursements for December 2014

  4. Consideration for Approval of 21st Century Public Academy Financial Reports as of December, 2014

    Ms. Coleman discussed:

  • Initial budget of $845 for English Language Acquisition

  • Routine cash disbursements for the month of December

  • Nothing new to report on financial report

  • $100,000 buffer at this time

 

Mr. Quezada motioned for approval of items 12, 13 and 14, with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. Consideration for Approval to Return Financial and Budgetary Responsibilities Back to 21st Century Public Academy on April 1, 2015

    Mr. Moya discussed:

  • Charter was suspended in the spring of 2013

  • Now requesting action to reinstate charter so that financial and budgetary responsibilities can be returned early enough in order to build their own budget for FY16

 

Dr. Peercy motioned for approval to Return Financial and Budgetary Responsibilities Back to 21st Century Public Academy on April 1, 2015, with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

 

Dr. Duran recognized Virginia Trujillo, the chair from 21st Century Public Academy.  Ms. Trujillo thanked the Albuquerque Public Schools and the Board for their assistance.  Ms. Trujillo suggested that new charter schools and their boards have training on finance and the funding formula. 

 

  1. Consideration for Approval of Statement of Equipment Taken Out of Service November 2014

    Ms. Coleman discussed the standard process of equipment taken out of service for month of November.

     

    Mr. Garcia motioned for approval of Statement of Equipment Taken out of Service November 2014, with Mr. Quezada seconding the motion in the affirmative.  Motion carried.

     

  2. Consideration for Approval of Operational Inter-Function Transfers for December

  3. Consideration for Approval of Intra-Function Transfers for December

    Ms. Warren presented the routine inter- and intra-function transfers for the month of December.


    Dr. Peercy motioned for approval of items 17 and 18, with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

     

  4. Presentation of Strategic Look Ahead FY2016 Budget

    Tabled, to be presented at a future Board meeting

     

  5. Presentation on APS Employee Wellness Incentive Program-Update on Aggregate Data, Trends and Next Steps for District Wellness Initiatives

    Ms. Karen Rudys presented Aaron Wells, APS insurance consultant, to summarize the wellness plan.  Mr. Wells discussed:

  • The presentation gives:

    • the history of the wellness program

    • successes of wellness program

    • opportunities of moving forward to improve the health of population

    • financial opportunities

    • strategy for moving forward

    • History has involved biometric screenings and health assessments

    • Those screenings have identified that of those screened, participation rate was great, (85%-90%) over the last three years

    • About 2/3 of members had high risk factors

    • The successes  we can point to raised awareness and members have made changes

    • Over the last five years, the trend rates in health insurance have been about half the national average

    • Rate of inflation seen in health plan has been about half the national average

    • Unfortunately, the data collected over the last few years also indicates there is a lot of opportunity for improvement

    • Members do not appear to be connected with a primary care physician—data measures gap in care—difference between care they should have had and the care they received

    • For example, diabetic population, about 1 in 6 people diagnosed with diabetes have not seen a primary care physician in the last year.

    • About 8 out of 10 women that should have had a mammogram have not had a mammogram in the last year

    • One of the barriers in Albuquerque to improvement in health is the shortage of primary care physicians

    • Recommendations and suggestions going forward are to look to establish onsite clinic—at the beginning stages of issuing an RFP to contract with an onsite clinic vendor

 

  1. Adjournment

    Dr. Duran adjourned the Finance Committee meeting at 9:14 a.m.   The next Finance Committee meeting will be held on Tuesday, February 17, 2015.

     

 

 

 

 

 

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