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Board of Education Audit Committee Meeting - Oct 16, 2014

Meeting Date & Time: Thursday, October 16, 2014, 5:00 PM
Where: DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 08/11/2014, 6:00 PM
Agenda Posted On: 10/13/2014, 2:10 PM
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Albuquerque Public Schools
Audit Committee Meeting
Thursday, October 16, 2014 5:00 PM
DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE
I. Call to Order
II. Adoption of October 16, 2014, Audit Committee Agenda and Approval of the July 28, 2014, Audit Committee Minutes (Discussion/Action)
7-28-14 DRAFT minutes.docx
III. Special Issues
A. Ethical Advocate Statistics (Discussion)
Presenter: Peg Koshmider
discussion - Ethical Advocate Statistics.docx
9-30-14 Ethical Advocate Statistics.xlsx
SilentWhistle Graph.docx
B. Update on Activity Funds Process (Discussion)
Presenter: Sonia Montoya
discussion - Update Activity Fund Process.docx
Activity Fund Update.docx
IV. Consideration for Approval to Convene in Executive Session pursuant to the Open Meetings Act NMSA 1978, (§ 10-15-1 (H) (2)) for the purpose of discussing limited personnel matters in connection with Internal Audit (Action)
A. Eight Operational/Federal Fund Audits (Discussion)   
Presenter: Joyce Ramirez
B. Thirty Seven Activity Fund Audits (Discussion)
Presenter: Sonia Montoya
C. Three Non-Compliant Activity Fund Audits (Discussion)
Presenter: Sonia Montoya
D. Follow Up of Maintenance & Operations Dept. - Fleet Maintenance Report (Discussion)
Presenter: Sonia Montoya
E. Follow-Up to Risk Management Report (Discussion)
Presenter: Joyce Ramirez
F. Pajarito ES Secretarial Differential/Compensatory Pay Time (Discussion)
Presenter: Sonia Montoya
G. Volcano Vista HS Football Registration (Discussion)
Presenter: Joyce Ramirez
H. Jackson MS Activity Fund Bookkeeper (Discussion)
Presenter: Sonia Montoya
V. Reconvene to Open Session
VI. Statement of Closure
VII. Consideration of Acceptance of the Internal Audit Reports discussed in Executive Session (Action)
action - general operational & federal funds audits.docx
action - activity fund audits.docx
action - non compliant activity fund audits.docx
action - Follow Up Fleet Maintenance.docx
action - Follow Up Risk Management.docx
action -Pajarito ES Comp Time.docx
action - VVHS Football Registration.docx
action -Jackson MS Bookkeeper.docx
A. Eight Operational/Federal Fund Audits
B. Thirty Seven Activity Fund Audits
C. Three Non-Compliant Activity Funds Audit
D. Follow UP of Maintenance & Operations Dept. - Fleet Maintenance Report
Presenter: Sonia Montoya
E. Follow-Up to Risk Management Report
F. Pajarito ES Secretarial Differential/Compensatory Pay Time
G. Volcano Vista HS Football Registration
H. Jackson MS Activity Fund Bookkeeper
VIII. Adjournment
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