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Board of Education Meeting - Sep 17, 2014

Meeting Date & Time: Wednesday, September 17, 2014, 5:00 PM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 07/18/2014, 5:03 PM
Agenda Posted On: 09/12/2014, 7:59 PM
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Revised Board of Education Meeting

AGENDA

 

Wednesday, September 17, 2014

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Pledge of Allegiance and Moment of Silence

 

B.

Roll Call

 

C.

Adoption of the September 17, 2014, Board of Education Meeting Agenda and Approval of the August 20, 2014 Board of Education Meeting Minutes (Discussion/Action)

 

II.

Recognition of Students, Staff and Community

 

A.

Celebrating Students

 

I.

Eisenhower Middle School Five Star Show Choir Winner of Best Vocals, Best Choreography, and Grand Champion in the Upper Middle School Division at the Los Alamitos High School Xtravaganza in California

 

II.

Audrey Rodriguez of Eisenhower Middle School for Receiving the New Mexico 2014 Letters About Literature Level 1 Award

 

B.

Celebrating Community Partners

 

I.

Dante Smith , Diane Kinabrew, Danette Townsend, Rose Lopez, Reynaluz Juarez, and Doug Chaplin for their Role in Starting the International District Soccer League at  Emerson, La Mesa, and Whittier Elementary Schools

 

II.

Promethean for its Support of APS Students, Staff, Teachers and Communities

 

III.

Public Forum

 

IV.

Matters of Information

 

A.

Superintendent's Report

 

V.

Special Issues

 

A.

Update on the APS Office of Innovation – Process for Schools of Choice (Discussion)
Presenter: Deborah Elder, Executive Director of the Office of Innovation

 

I.

Update on College and Career High School and the International Baccalaureate Program at Sandia High School (Discussion)
Presenter: Todd Resch, Associate Superintendent of High School Education; Elizabeth Abeyta, Principal of College and Career High School and Scott Elder, Principal of Sandia High School

 

B.

Consideration for Approval of Resolutions Submitted to the New Mexico School Boards Association for the Association’s 2015 Legislative Platform (Discussion/Action)
Presenter: Joseph Escobedo, Chief of Staff

 

C.

Overview of the PARCC Assessment and Preparation (Discussion)
Presenter: Paul Romero, Chief Technology Officer, and Rose-Ann McKernan, Executive Director of Instruction and Accountability

 

D.

Preview of the 5th Annual Premiere Art Event “A is for Art” (Discussion)
Presenter: Phill Casaus, Executive Director, APS Education Foundation

 

VI.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

 

I.

Approval of the Design Development Submittal for Wherry Elementary School, New School Construction, Renovation and Demolition as submitted by FBT Architects

 

II.

Approval of the Design Development Submittal for the Title IX Improvements and Athletic Complex Renovations at Rio Grande High School as Submitted by Van Gilbert Architects

 

III.

Authorization to Grant all Necessary Easements Required for the Infrastructure to Serve the Comanche Elementary School Site, which is Legally Described as Block 10, Unit No. 3, Stardust Skies, Bernalillo County, New Mexico

 

IV.

Authorization to Grant all Necessary Easements Required for the Infrastructure to Serve the Food and Nutrition Services Site, which is Legally Described as Tract A-2, Globe Subdivision, Bernalillo County, New Mexico

 

B.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

Title I Homeless-Educational Initiative, $80,000

 

b.

Jobs for America's Graduates-JAG, $26,500

 

c.

Robotics, $21,030

 

d.

STARBASE La Luz, $18,500

 

e.

Johnson O'Malley-JOM, $16,997

 

f.

General Mills, $14,600

 

g.

Family & Schools Together-FAST, $10,350

 

h.

APS Homeless Projects-Food, $10,000

 

i.

KNME Arts, $6,598

 

j.

APS Homeless Project-Tutors, $6,000

 

k.

Kirtland Korner, $1,072

 

l.

Title VIII Impact Aid-Indian Education, $106

 

m.

Title VIII Impact Aid-SPED, ($181)

 

II.

Approval of Grant Management Inter-Function Transfers for August 2014

 

III.

Approval of Grant Management Intra-Function Transfers for August 2014

 

IV.

Approval of Budget Adjustment Request for School Bus Rental Fe

 

a.

South 14 Bus Company, $19,806

 

V.

Approval of Supplement to School Bus Fleet Service Contract

 

a.

South 14 Bus Company, $19,806

 

VI.

Approval of 21st Century Public Academy Cash Disbursements for August 2014

 

VII.

Approval of 21st Century Public Academy Financial Reports as of August 31, 2014

 

VIII.

Approval of Revenue of Appropriation Increase

 

 

Increase in revenue within the SB-9 Capital Fund for State matching funds for fiscal year 2013-14 paid July 23, 2014 and currently not in the FY14/15 budget

 

IX.

Approval of Delivered Fast Food Bid #15-007MS-AM

 

X.

Approval of Painting Services Bid #15-005SC-AM

 

XI.

Approval of Cash Disbursements for August 2014

 

XII.

Approval of Operational Inter-Function Transfers for August

 

XIII.

Approval of Intra-Function Transfers for August

 

XIV.

Approval of Use of Operational Fund Cash Reserves

 

VII.

Board Member Comments

 

VIII.

President's Report

 

IX.

Announcement of Upcoming Board Meetings

 

A.

The next Special Board of Education meeting will be held on Friday, September 26, 2014, at 7:30 a.m., in the DeLayo Martin Community Room.

 

B.

The next Board of Education meeting will be held on Wednesday, October 8, 2014, at 5:00 p.m., in the John Milne Community Board Room.

 

X.

Consideration for Approval to Convene in Executive Session Pursuant to the Open Meetings Act NMSA 1978 (§ 10-15-1 (H)(7)) for the Purpose of Discussing Pending Litigation: M.F.  and C.L., Individually and as Parents and Guardians of L.F., a minor,  Plainitffs, vs. Board of Education of Albuquerque Public School District and Jacob Lawler, Defendants, Case No. 14-cv-00457 KBM/RHS; Michael Bachicha, an individual and Susan Stanojevic, an individual, Plaintiffs, vs. Board of Education of the Albuquerque Public Schools, Defendant, Case No. 10-CV-00710 MCA/LAM; Ruby Ethridge, Plaintiff, vs. Albuquerque Public Schools, Winston Brooks,, in his individual capacity, John or Jane Doe, in his or her individual capacity, Defendants, Cause No. 1:12-CV-00897-KG/SCY; and Pursuant to the Open Meetings Act NMSA 1978 (§ 10-15-1 (H)(2)) for the Purpose of Discussing a Limited Personnel Matter Regarding a Whistleblower Complaint (Action)

 

XI.

Reconvene to Open Session

 

XII.

Statement of Closure

 

XIII.

Adjournment

 

 

Minutes of Board of Education Meeting

Albuquerque Public Schools

 

            A Board of Education meeting of Albuquerque Public Schools was held Wednesday, September 17, 2014, beginning at 5:00 p.m. in the John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.          Call to Order

            The meeting was called to order at 5:02 p.m.

A.        Pledge of Allegiance and Moment of Silence         

B.        Roll Call

Present: Dr. Analee Maestas, Kathy Korte, Lorenzo Garcia, Martin Esquivel (by phone), Steven Michael Quezada, Dr. David Peercy

            Absent: Dr. Don Duran         

C.        Adoption of the September 17, 2014, Board of Education Meeting Agenda and Approval of the August 20, 2014 Board of Education Meeting Minutes (Discussion/Action)      

                        Dr. Peercy motioned to adopt the agenda and approve the minutes.  Kathy Korte seconded the motion.  Board members unanimously voted to adopt the September 17, 2014, Board of Education meeting agenda and approved the August 20, 2014, Board of Education meeting minutes.

 

II.        Recognition of Students, Staff and Community   

A.        Celebrating Students           

I.          Eisenhower Middle School Five Star Show Choir was recognized for achieving winner of Best Vocals, Best Choreography, and Grand Champion in the Upper Middle School Division at the Los Alamitos High School Xtravaganza in California.           

II.        Audrey Rodriguez of Eisenhower Middle School was recognized for receiving the New Mexico 2014 Letters about Literature Level 1 Award.         

B.        Celebrating Community Partners  

I.          Dante Smith, Diane Kinabrew, Danette Townsend, Rose Lopez, Reynaluz Juarez, and Doug Chaplin were recognized for their role in starting the International District Soccer League at Emerson, La Mesa, and Whittier Elementary Schools.         

II.        Promethean was recognized for its support of APS students, staff, teachers and communities.           

 

III.       Public Forum

Participants of public forum expressed concern regarding the importance of clear and full communication of the Board of Education to constituents, concern about the loss of staff at Montezuma Elementary School due to budget cuts, concerns regarding litigation issues, and support for student involvement in the hiring of the new superintendent through the Superintendent’s Student Advisory Council (Super SAC).

 

IV.       Matters of Information        

  1. A.                Superintendent's Report

Superintendent Winters reported on the following:

  • Superintendent’s Student Advisory Council (SuperSac) startup planned for the near future.
  • Board meeting room set up change created to promote dialogue between the Board of Education  and APS leadership
  • Appreciation for APS employees who are working to promote academic success for more than 90,000 APS students
  • Gratitude for Dr. Maestas’ opening comments at this year’s first District Council meeting where district administrators received professional development on technology, teacher evaluation, truancy, and community schools
  • Request for nominations for the 2015 Selfless Senior Awards, which are awarded by the APS Education Foundation to APS high school seniors who have demonstrated a willingness to give back to their families, communities or schools with little or no recognition
  • Continued meetings with various groups and individuals to gather their input on the district, including schools, business leaders and legislators to improve academic achievement, truancy rates and implement cultural proficiency
  • Moving forward with the APS Government Affairs team to determine the legislative agenda for the 2015 session

 

V.        Special Issues

A.        Update on the APS Office of Innovation – Process for Schools of Choice (Discussion)

Deborah Elder, executive director of the Office of Innovation, presented the update on the Office of Innovation, which is charged with developing two magnet schools/programs per year.   A process for strategic planning has been instituted including identifying and supporting schools, involving communities, and creating partnerships to develop innovative instructional models to increase student enrollment. 

Connections and communication structures are being built.  The Office of Innovation is leading the program that is working with industry to determine what students need to be successful and employed.

 

 

I.          Update on College and Career High School and the International Baccalaureate (IB) Program at Sandia High School (Discussion)

Todd Resch, associate superintendent of high school education, stated that the College and Career High School and the International Baccalaureate program at Sandia High School are in their second years of implementation. Elizabeth Abeyta, principal of College and Career High School, reviewed the demographics of the school and achievements of the students.  New changes include increasing block scheduling to facilitate students’ success in CNM courses.   Mr. Resch reviewed the demographics of the school, achievements of the students of the Sandia High School IB program and IB training for Mr. Elder. The City of Albuquerque continues to support the cost of testing for students.

                        Issues discussed regarding this agenda item:

  • Communication and connection of schools of choice and charter schools
  • Query regarding charter schools representation on SuperSAC
  • Guidance to prepare students for higher education
  • Recommend implementing milestone mentors to coach students

 

B.        Consideration for Approval of Resolutions Submitted to the New Mexico School Boards Association (NMSBA) for the Association’s 2015 Legislative Platform (Discussion/Action)

Joseph Escobedo, chief of staff, presented a draft of resolutions to submit to the NMSBA and requested board members review, recommend changes and approve the resolutions.   

            Issues discussed regarding this agenda item:

  • Recommendation that resolutions not support legislation that provides funding for testing
  • Clarification of responsibility for funding for state mandates
  • Recognition that basic standardized testing is needed and support getting rid of unnecessary testing
  • Costs and processes of developing and obtaining approval for end of course (EOC) exams
  • Concern regarding the unproductive Inspection of Public Record Act (IPRA) requests of parents trying to obtain information from the New Mexico Public Education Department regarding their students’ tests results
  • Concern about providing funding to pay for Partnership for Assessment of Readiness for College and Careers (PARCC) and EOC exams
  • Request for listings and scheduling of all of the exams given to APS students

Mr. Garcia motioned to approve the resolutions to submit to the New Mexico School Boards Association (NMSBA) for the Association’s 2015 Legislative Platform with the clarification of support for funding to pay only for standardized testing that is mandated by the state.  Kathy Korte seconded the motion.  Board members Maestas, Korte, Garcia, Esquivel, Quezada, and Peercy voted to approve the resolutions with the change.

 

C.        Overview of the PARCC Assessment and Preparation (Discussion)

Rose-Ann McKernan, executive director of Instruction and Accountability            , reviewed the department’s history of support given to schools to prepare students for testing success and informed board members of staff participating in the test development.  Paul Romero, chief technology officer, reviewed technology’s role in providing the optimal testing environment.

Concepts presented:

  • Importance of helping students test successfully because the state has not changed the requirement to participate in PARCC testing
  • APS Instruction and Accountability Department provided many staff hours,  professional development and resources to support building successful testing environments
  • Recommendations to schools to go over the test tutorial
  • Quick work done to ensure the capacity of adequate technology
  • Technology has been improved and is being continually evaluated at each school with the help of technology customer service staff meeting with principals and test coordinators

 

Board members discussed the following issues regarding this agenda item:

  • Request information about what tests are being taught on line and which ones are on paper
  • Concern that students are not prepared to take tests on computers because they may not have the necessary keyboarding skills
  • Clarification that PARCC is set up for third grade level computer capabilities
  • Query regarding students dealing with the stress of timed testing
  • Clarification that testing time can be increased if student has special requirements
  • Concern about the impact of availability of computers for other students not testing
  • Query as to whether results of third grade PARCC used as primary source of holding students in third grade
  • Concern regarding transcripts recording if a student has opted out of tests
  • Teachers can use the tutorials in the classroom to prepare students for the testing 
  • Concerns about the time to logistically manipulate the test that is taking away from instruction time
  • Query regarding collaboration with other districts on best practices
  • Request for process of what happens when technology malfunctions
  • Clarification that training also is made available to charter schools
  • Request for information on how teacher evaluations will be affected by test results
  • Request for information about the costs to facilitate students not being tested

 

D.        Preview of the 5th Annual Premiere Art Event “A is for Art” (Discussion)

Phill Casaus, executive director, APS Education Foundation, presented the opportunities for students, the APS Education Foundation, and the APS Fine Arts Department, at the 5th Annual Premiere Art Event “A is for Art.”  Funds are raised for the organizations, and student artists receive a percentage of the sales of their work.

The event this year will be held on Friday, October 3, 2014, at Hotel Albuquerque, featuring more than 160 art pieces comprised of watercolors, ceramics, jewelry, mixed media, paintings, photography and other types of media.

 

VI.       Approval of Consent Calendar Items (Discussion/Action)

  1. A.    Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

Dr. Peercy motioned for approval of agenda items VI. A.  Mr. Quezada seconded the motion. Board members unanimously approved the Capital Outlay, Property and Technology items on the consent calendar.

I.          Approval of the Design Development Submittal for Wherry Elementary School, New School Construction, Renovation and Demolition as submitted by FBT Architects  

II.         Approval of the Design Development Submittal for the Title IX Improvements and Athletic Complex Renovations at Rio Grande High School as Submitted by Van Gilbert Architects 

III.       Authorization to Grant all Necessary Easements Required for the Infrastructure to Serve the Comanche Elementary School Site, which is Legally Described as Block 10, Unit No. 3, Stardust Skies, Bernalillo County, New Mexico         

IV.       Authorization to Grant all Necessary Easements Required for the Infrastructure to Serve the Food and Nutrition Services Site, which is Legally Described as Tract A-2, Globe Subdivision, Bernalillo County, New Mexico         

  1. B.     Consideration for Approval of Finance Matters (Discussion/Action)           

Dr. Peercy motioned for approval of agenda items VI. B.  Mr. Quezada seconded the motion. Board members unanimously approved the Finance agenda items on the consent calendar.

I.          Approval of Budget Adjustments for Grant Management      

a.         Title I Homeless-Educational Initiative, $80,000       

b.         Jobs for America's Graduates-JAG, $26,500

c.         Robotics, $21,030      

d.         STARBASE La Luz, $18,500 

e.         Johnson O'Malley-JOM, $16,997      

f.          General Mills, $14,600          

g.         Family & Schools Together-FAST, $10,350  

h.         APS Homeless Projects-Food, $10,000         

i.          KNME Arts, $6,598   

j.          APS Homeless Project-Tutors, $6,000           

k.         Kirtland Korner, $1,072        

l.          Title VIII Impact Aid-Indian Education, $106

m.        Title VIII Impact Aid-SPED, ($181)   

II.         Approval of Grant Management Inter-Function Transfers for August 2014  

III.       Approval of Grant Management Intra-Function Transfers for August 2014 

IV.       Approval of Budget Adjustment Request for School Bus Rental Fe   

a.         South 14 Bus Company, $19,806       

V.         Approval of Supplement to School Bus Fleet Service Contract          

a.         South 14 Bus Company, $19,806       

VI.       Approval of 21st Century Public Academy Cash Disbursements for August 2014    

VII.      Approval of 21st Century Public Academy Financial Reports as of August 31, 2014           

VIII.     Approval of Revenue of Appropriation Increase        

IX.       Approval of Delivered Fast Food Bid #15-007MS-AM         

a.         Increase in revenue within the SB-9 Capital Fund for State matching funds for fiscal year 2013-14 paid July 23, 2014 and currently not in the FY14/15 budget   

X.         Approval of Painting Services Bid #15-005SC-AM   

XI.       Approval of Cash Disbursements for August 2014    

XII.      Approval of Operational Inter-Function Transfers for August           

XIII.     Approval of Intra-Function Transfers for August       

XIV.     Approval of Use of Operational Fund Cash Reserves           

 

VII.     Board Member Comments

Board members expressed concern for staff reduction at Montezuma Elementary School.  Superintendent Winter stated that the APS Administration is continually reviewing enrollment to determine which schools are over- and under-enrolled so that decisions are equitable for the entire district.

 

VIII.    President's Report    

President Maestas expressed for support of SuperSAC, especially with the consideration to add students from charter schools to the group.  She also requested a board member to participate on the calendar committee.  Board Member Korte was nominated to represent the board on the calendar committee.

 

IX.       Announcement of Upcoming Board Meetings      

President Maestas announced that the next Special Board of Education meeting will be held on Friday, September 26, 2014, at 7:30 a.m., in the DeLayo Martin Community Room, and the next Board of Education meeting will be held on Wednesday, October 8, 2014, at 5:00 p.m., in the John Milne Community Board Room. 

 

X.        Consideration for Approval to Convene in Executive Session Pursuant to the Open Meetings Act NMSA 1978 (§ 10-15-1 (H)(7)) for the Purpose of Discussing Pending Litigation: M.F.  and C.L., Individually and as Parents and Guardians of L.F., a minor,  Plainitffs, vs. Board of Education of Albuquerque Public School District and Jacob Lawler, Defendants, Case No. 14-cv-00457 KBM/RHS; Michael Bachicha, an individual and Susan Stanojevic, an individual, Plaintiffs, vs. Board of Education of the Albuquerque Public Schools, Defendant, Case No. 10-CV-00710 MCA/LAM; Ruby Ethridge, Plaintiff, vs. Albuquerque Public Schools, Winston Brooks,, in his individual capacity, John or Jane Doe, in his or her individual capacity, Defendants, Cause No. 1:12-CV-00897-KG/SCY; and Pursuant to the Open Meetings Act NMSA 1978 (§ 10-15-1 (H)(2)) for the Purpose of Discussing a Limited Personnel Matter Regarding a Whistleblower Complaint (Action)        

Dr. Peercy motioned to convene in executive session. Mr. Garcia seconded the motion. The roll-call vote resulted in approval to convene in executive session for the purpose of discussing pending litigation and a limited personnel matter with board members Maestas, Garcia, Esquivel, Quezada, and Peercy voting to convene in executive session.  Board Member Korte was not in attendance for this vote. The meeting entered executive session at 7:12 p.m.

 

XI.       Reconvene to Open Session

                       

XII.     Statement of Closure

President Maestas stated that the APS Board of Education met in executive session on September 17, 2014, for the purpose of discussing pending litigation and a limited personnel matter. The matters discussed in the executive session were limited only to those specified.

                       

XIII.    Adjournment

                        The meeting adjourned at 8:11 p.m.

 

 

 

 

 

 

 

 

 

APPROVED: ________________________

            Dr. Analee Maestas, President

 

 

ATTEST: _____________________________

               Steven Michael Quezada, Secretary

 

 

 

 

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