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Board of Education Capital Outlay, Property and Technology Committee Meeting - Sep 16, 2014

Meeting Date & Time: Tuesday, September 16, 2014, 7:35 AM
Where: DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 07/18/2014, 5:03 PM
Agenda Posted On: 09/12/2014, 7:57 PM
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Capital Outlay, Property and Technology Committee Meeting

AGENDA

 

This meeting will begin at 7:35 a.m. or immediately following the Audit Committee meeting.

Tuesday, September 16, 2014

7:35 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

II.

Adoption of the September 16, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the August 19, 2014, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

 

III.

Consideration for the Approval of the Design Development Submittal for Wherry Elementary School, New School Construction, Renovation and Demolition as submitted by FBT Architects (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

 

IV.

Consideration for the Approval of the Design Development Submittal for the Title IX Improvements and Athletic Complex Renovations at Rio Grande High School as Submitted by Van Gilbert Architects (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

 

V.

Board of Education Authorization to Grant all Necessary Easements Required for the Infrastructure to Serve the Comanche Elementary School Site, which is Legally Described as Block 10, Unit No. 3, Stardust Skies, Bernalillo County, New Mexico (Discussion/Action)
Presenter: Martin W. Eckert, Real Estate Director

 

VI.

Board of Education Authorization to Grant all Necessary Easements Required for the Infrastructure to Serve the Food and Nutrition Services Site, which is Legally Described as Tract A-2, Globe Subdivision, Bernalillo County, New Mexico (Discussion/Action)
Presenter: Martin W. Eckert, Real Estate Director

 

VII.

Joint facility construction project with Central New Mexico Community College (CNM) (Discussion)
Presenter: Kizito Wijenje, Executive Director, Capital Master Plan

 

VIII.

Information/Discussion by the Board of Education on potential collaborative facility co-location/land-swap with the City of Albuquerque at Highland High School and Loma Linda Community Center (Discussion)
Presenter: Kizito Wijenje, Executive Director, Capital Master Plan

 

IX.

Update on Atrisco Heritage Academy High School Traffic Issues (Discussion)
Presenter: Ruben Hendrickson, Chief Operations Officer

 

X.

The Next Capital Outlay, Property and Technology Committee Meeting

 

A.

The Next Capital Outlay, Property and Technology Committee meeting is Scheduled for October 21, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room

 

XI.

Adjournment

 

 

Minutes of Capital Outlay, Property and Technology Committee Meeting – September 16, 2014

 

Board of Education

Albuquerque Public Schools

 

 

A Capital Outlay, Property and Technology Committee meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, September 16, 2014, beginning at 7:35 a.m., in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

  1.  

Call to Order

The meeting was called to order at 7:36 a.m.

A.

Roll Call

Present:  Lorenzo Garcia, Dr. Analee Maestas, Kathy Korte (by phone), Steven Michael Quezada (by phone), and Dr. David Peercy, Martin Esquivel (arrived at 8:02)

Absent:   Dr. Don Duran

  1.  

Adoption of the September 16, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the August 19, 2014, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

 

Acting Chair Dr. Peercy called for adoption of the agenda, with a change in the order of agenda items so that agenda items VII and VIII could be reviewed first and approval of the minutes  Lorenzo Garcia motioned for approval with the change of agenda item order; Dr. Maestas seconded the motion.  Board members unanimously adopted the September 16, 2014, Capital Outlay, Property and Technology Committee meeting agenda with the suggested change in agenda item order and approved the August 19, 2014, Capital Outlay, Property and Technology Committee meeting minutes.

  1.  

Consideration for the Approval of the Design Development Submittal for Wherry Elementary School, New School Construction, Renovation and Demolition as submitted by FBT Architects (Discussion/Action)

 

Karen Alarid, executive director of Capital; Susan Johnson, Fanning Bard Tatum Architects, Inc. AIA, and Joseph Escobedo, chief of staff, presented information about this agenda item.

  • A brief history of the project was presented by Joseph Escobedo:
    • In 2009, Congress passed funding to review and rebuild educational facilities located on military property
    • APS was contacted because of Sandia Base and Wherry elementary schools
    • In 2011, a priority list was released, and APS was number eleven on the list

 

  • APS received funding in the amount of $16.25 million
  • Design development phase approval for Wherry Elementary School
  • Project challenges include  existing buildings, which were erected in 1952, and other existing site conditions
  • Existing gymnasium and cafeteria will remain but will undergo slight renovation
  • Phase I – tear-down portion of the 1952 building and build two-story classroom wing with 18 classrooms and support facilities
  • Phase II – renovate gym and cafeteria, build administration and library
  • Due to past parking lot renovations, the main entrance of the school is now at the back of the facility
  • A new controlled access will be established at the front of the new facility, which is the administration area and will provide secure access to the rest of the campus

Martin Esquivel motioned for approval; Lorenzo Garcia seconded the motion.  Board members voted for the approval of the design development submittal for Wherry Elementary School, new school construction, renovation and demolition as submitted by FBT Architects.

  1.  

Consideration for the Approval of the Design Development Submittal for the Title IX Improvements and Athletic Complex Renovations at Rio Grande High School as Submitted by Van Gilbert Architects (Discussion/Action)


Karen Alarid, executive director of Capital; Andy Benson and Jim Graf, Van H. Gilbert Architects; Amanda De Bell, principal; Kevin Hubka, assistant principal, and Pete Pino, Athletics director

  • Third phase of the Rio Grande High School rebuild
  • The ninth and tenth  grade academy will be going out to bid
  • Construction will resolve the Title IX improvements needed
  • Architect presented project to the school PTA
  • Project will require several phases because of location, existing buildings, available funding, demolition, new construction, and renovation
  • Worked carefully to infuse a new entrance into the campus and relocating parking lots
  • New gymnasium will be part of the first phase with two mezzanines
  • Phase II will include a new vertical circulation, lobby, athletic locker rooms, and training facilities, and on the second floor, a dance space and classrooms
  • Phase III is a renovation of the existing auxiliary gym
  • Overall project is approximately 73,000 sq. ft.

Dr. Maestas motioned for approval; Martin Esquivel seconded the motion.  Board members voted for the approval of the design development submittal for the Title IX Improvements and Athletic Complex Renovations at Rio Grande High School as submitted by Van H. Gilbert Architects.

  1.  

Board of Education Authorization to Grant all Necessary Easements Required for the Infrastructure to Serve the Comanche Elementary School Site, which is Legally Described as Block 10, Unit No. 3, Stardust Skies, Bernalillo County, New Mexico (Discussion/Action)
Martin W. Eckert, Real Estate director explained that he anticipates that there may be more approvals necessary and requests to grant whatever easements might come up with this project.

Lorenzo Garcia motioned to approve; Martin Esquivel seconded the motion.  Board members voted for authorization to grant all necessary easements required for the infrastructure to serve the Comanche Elementary School Site, which is legally described as Block 10, Unit No. 3, Stardust Skies, Bernalillo County, New Mexico.

  1.  

Board of Education Authorization to Grant all Necessary Easements Required for the Infrastructure to Serve the Food and Nutrition Services Site, which is Legally Described as Tract A-2, Globe Subdivision, Bernalillo County, New Mexico (Discussion/Action)


Martin W. Eckert, Real Estate director, explained that PNM has to relocate a transformer and more approvals may be necessary, so the request to the board is to grant whatever easements might come up with this project.

Steven Michael Quezada motioned to approve; Lorenzo Garcia seconded the motion.  Board members voted for authorization to grant all necessary easements required for the infrastructure to serve the Food and Nutrition Services Site, which is legally described as Tract A-2, Globe Subdivision, Bernalillo County, New Mexico, and is officially the APS Food and Nutrition Services Complex.

  1.  

Joint facility construction project with Central New Mexico Community College (CNM) (Discussion)
.
Kizito Wijenje, executive director of Capital Master Plan; Don Moya, chief financial officer; Dr. Kathy Ulibarri, vice-president of Finance at Central New Mexico Community College (CNM), and Kara Barbroff, director of Native American Community Academy (NACA) were present and discussed the following issues:

 

  • Project will house NACA and other CNM classes
  • CNM has grown in popularity
  • Because of the number of students, the school is having issues with the fire marshal
  • Need to ensure staff and student safety
  • NACA elementary grades will remain at the 1000 Indian School NW location
  • Grades nine to 12 will move to CNM and participate in dual-enrollment
  • At CNM. it is proposed to demolish a 60 year-old facility, building “N”
  • Design and construct a new building in the middle of the campus near Buena Vista and Coal Place
  • Memorandum of Understanding will include a cost share in order for CNM students to use facility

Clarification requested regarding  limiting the number of students who are able to attend based on the fact that charter schools have limits; The facility will be designed for the highest limit for future students

  1.  

Information/Discussion by the Board of Education on Potential Collaborative Facility Co-location/Land-swap with the City of Albuquerque at Highland High School and Loma Linda Community Center (Discussion)

Kizito Wijenje, executive director of Capital Master Plan; Councilor Rey Garduño,City of Albuquerque; Scott Howelland  Dean Carras, City of Albuquerque Real Property, and Dean Smith, City of Albuquerque Library Services

  • Key component to the sustainability study previously presented to the board
  • Goal is to stay within budget but still offer quality services
  • Working in conjunction with other civic and municipal organizations to maximize resources
  • Highland High School is currently undergoing a total redesign
  • It is located on a compact site, with 5.5 acres that is located on Jackson Street next to the Highland pool
  • City of Albuquerque is looking to expand its services on that 5.5 acres
  • APS is projecting placement of early childhood centers all over the city
  • The city has about 15 acres of property at the Loma Linda Community Center, of which they utilize six acres for the park and community center
  • The property is strategically located in the Heights for an early childhood center; therefore, APS would like to do a land swamp of APS  property with the Loma Linda property
  • The childhood facility at that location would be open to the public as well
  • The Highland property would be used for a much needed public library
  • Due to the digital age, libraries are needing more space for people than books
  • There will be computer capability at the site as well and parents will be able to access those computers to check on their student’s progress
  • The overall goal is to have a joint-use property; APS and the city will share the property
  • Councilman Garduño stated that some funds have been obtained from both the state and the city for the project
  1.  

Update on Atrisco Heritage Academy High School Traffic Issues (Discussion)

.
Ruben Hendrickson, chief operations officer and Karen Alarid, executive director of Capital presented progress on this issue:

  • Met with community members approximately three weeks ago along with various representatives
  • Committee task force was established to address traffic safety issues
  • Committee members are from the county, city, Department of Transportation, and APS
  • Partnered with the Mid-Region Council of Governments (MRCOG), who is leading the task force
  • Identified ten preliminary issues and possible action items, currently working to get cost estimates for each of these items

Items A / C

East bound access on Dennis Chavez Boulevard to campus that will be a one-way and will create a new drop-off zone. Currently, the school has one drop-off zone (as indicated by “D” on the map).  This option will involve a curb-cut on the East / South side of the campus, which would loop out back onto Dennis Chavez.

 

Item B

Installation of a pedestrian fence to prevent students from running across 118th Street

Item D

Additional staffing is requested to assist in traffic control in area “D”, which could perhaps be some educational assistants,

who can keep traffic moving once students exit vehicle

 

Item E

Extend the left turn bay on Dennis Chavez Boulevard and 118th Street to accommodate more vehicles, currently only six to seven vehicles can fit there

 

Item F / H

Extend right turn lane on118th Street for buses.  Buses are not allowed to make a right turn against a red light

 

Item G

Double lane southbound on 118th Street with two turn lanes onto APS campus

 

Item H

Reviewing of signalization of the lights with the City of Albuquerque

 

Item I

Reviewing street lights with the City of Albuquerque because when daylight savings time occurs the area will be dark and that’s a safety concern

 

Item J

Studying the area for school zone signals (flashing yellow lights)Currently, the speed limit on Dennis Chavez Boulevard is 55 mph and the New Mexico Department of Transportation is reviewing the request to reduce speed limit to 45 mph

  • The committee is going to continue meeting to decide which of the items are feasible
  • There are no plans to extend 118th Street past the mobile home park south of the school

 

  1.  

The Next Capital Outlay, Property and Technology Committee Meeting

A.

The Next Capital Outlay, Property and Technology Committee meeting is Scheduled for October 21, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room

  1.  

Adjournment

 The meeting adjourned at 8:40 a.m.

 

 

 

 

 

 

 

 

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