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Board of Education Finance Committee Meeting - Aug 19, 2014

Meeting Date & Time: Tuesday, August 19, 2014, 7:45 AM
Where: DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 07/16/2014, 5:26 PM
Agenda Posted On: 08/15/2014, 6:26 PM
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Finance Committee Meeting

AGENDA

 

The Finance Committee Meeting will begin at 7:45 a.m. or immediately following the Capital Outlay, Property, and Technology Committee meeting.

Tuesday, August 19, 2014

7:45 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd.NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Approval of the August 19 2014, Finance Committee Meeting Agenda and Minutes of the July 15, 2014, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
Presenter: Teresa Scott

 

A.

Middle School Initiative, $1,122,100

 

B.

21st Century, $255,212

 

C.

High School Retention Block, $179,250

 

D.

Job Mentor Program, $158,500

 

E.

Carl Perkins-High Schools that Work, $30,626

 

F.

Running Start for Careers Program, $20,000

 

G.

Microsoft Settlement, $16,275

 

H.

Title VII-Indian Education, $5,342

 

I.

Kirtland Korner, $2,685

 

J.

Target School Grant, $2,361

 

K.

Bandelier Box Tops, $621

 

L.

Title VIII Impact Aid-Special Education, $516

 

M.

Pre K, ($120,000)

 

N.

Carl Perkins-Redistribution, ($53,274)

 

O.

KANW, ($45,101)

 

P.

Carl Perkins-HSTW-Redistribution, ($6,823)

 

Q.

General Mills Foundation, ($6,406)

 

R.

Gates Foundation, ($6,309)

 

S.

KANW-FM, ($3,551)

 

T.

ABC Partnership, ($3,419)

 

U.

Regional Quality Center-SQS, ($1,161)

 

V.

Title VIII Impact Aid-Indian Education, ($1,054)

 

W.

Bridge of Southern NM, ($603)

 

X.

APS Homeless Project-Food, ($51)

 

III.

Consideration for Approval of Grant Management Intra-Function Transfers for July 2014 (Discussion/Action)
Presenter: Teresa Scott

 

IV.

Consideration for Approval of Grant Management Inter-Function Transfers for July 2014 (Discussion/Action)
Presenter: Teresa Scott

 

V.

Consideration for Approval of Budget Adjustment Request for School Bus Rental Fee (Discussion/Action)
Presenter: Ruben Hendrickson

 

A.

Albert Sanchez Jr., School Bus Company, Inc., $39,612

 

VI.

Consideration for Approval of Supplement to School Bus Fleet Service Contract (Discussion/Action)
Presenter: Ruben Hendrickson

 

A.

Albert Sanchez, Jr., School Bus Company Inc., $39,612

 

VII.

Consideration for Approval of 21st Century Public Academy Cash Disbursements for July 2014 (Discussion/Action)
Presenter: Tami Coleman

 

VIII.

Consideration for Approval of 21st Century Public Academy Financial Reports as of June 30, 2014 and July 31, 2014 (Discussion/Action)
Presenter: Tami Coleman

 

IX.

Consideration for Approval of Statement of Equipment Taken out of Service June 1-30, 2014 (Discussion/Action)
Presenter: Tami Coleman

 

X.

Consideration for Approval of 31400 Special State Capital Outlay Budget Increase for Fiscal Year 2014-15 (Discussion/Action)
Presenter: Tami Coleman

 

XI.

Consideration for Approval of Student Mental Health Bid #15-001SC-AM (Discussion/Action)
Presenter: Mark Heckart

 

XII.

Consideration for Approval of English-Spanish Interpretation Services Bid #15-010GR-SL (Discussion/Action)
Presenter: Mark Heckart

 

XIII.

Consideration for Approval of Plumbing Supply Bid #15-004SC-SL (Discussion/Action)
Presenter: Mark Heckart

 

XIV.

Consideration for Approval of Science Kits Purchase Sole Source Determination (Discussion/Action)
Presenter: Mark Heckart

 

XV.

Consideration for Approval of Flooring and Installation Bid #14-053LJ-AM (Discussion/Action)
Presenter: Mark Heckart

 

XVI.

Consideration for Approval of Bituminous Paving Bid #15-006MM-SL (Discussion/Action)
Presenter: Mark Heckart

 

XVII.

Consideration for Approval of Employee Benefits & Actuarial Consulting Services RFP #14-065SS-AM (Discussion/Action)
Presenter: Mark Heckart

 

XVIII.

Consideration for Approval of Cash Disbursements for July 2014 (Discussion/Action)
Presenter: Mark Heckart

 

XIX.

Consideration for Approval of Statement of Capital Asset Cost Reduction due to Demolition at Sandia High School (Discussion/Action)
Presenter: Tami Coleman

 

XX.

Consideration for Approval of Statement of Capital Asset Cost Reduction due to Demolition at Rio Grande High School (Discussion/Action)
Presenter: Tami Coleman

 

XXI.

Consideration for Approval of Operational Inter-Function Transfers for July (Discussion/Action)
Presenter: Debora Warren

 

XXII.

Consideration for Approval of Intra-Function Transfers for July (Discussion/Action)
Presenter: Debora Warren

 

XXIII.

Consideration for Approval of Cash Balance Increases-Decreases (Discussion/Action)
Presenter: Debora Warren

 

XXIV.

Presentation of FY2014 Q4 Expenditure Report (Discussion)
Presenter: Don Moya and Debora Warren

 

XXV.

Consideration for Approval of 2015 IBAC Pharmacy Benefit Manager (PBM) RFP Recommendations (Discussion/Action)
Presenter: Vera Dallas

 

XXVI.

Future Agenda Items/Requests (Discussion)

 

XXVII.

Adjournment

 

A.

The next Finance Committee meeting will be held on Tuesday, September 16, 2014, at 7:45 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 

 

 

 

 

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