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Board of Education Meeting - Jun 18, 2014

Meeting Date & Time: Wednesday, June 18, 2014, 5:00 PM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/16/2014, 7:25 PM
Agenda Posted On: 06/13/2014, 7:39 PM
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Board of Education Meeting

AGENDA

 

Wednesday, June 18, 2014

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Color Guard presentation by Albuquerque High School Army JROTC Under the Instruction of Lieutenant Colonel Gary Gomez

 

I.

Pledge of Allegiance and Moment of Silence

 

B.

Roll Call

 

C.

Adoption of the June 18, 2014, Board of Education Meeting Agenda and Approval of the June 4, 2014, Board of Education Meeting Minutes (Discussion/Action)

 

II.

Recognition of Students, Staff and Community

 

A.

Celebrating Student Success

 

I.

Eli Echt-Wilson and Albert Zuo, La Cueva High School, for winning the New Mexico Super Computer Challenge and winning an award in the Plant Sciences category at the Intel International Science and Engineering Fair

 

B.

Celebrating Our Veterans – Veteran Diploma Ceremony

 

I.

Dennis J. Baca, class of 1944, World War II Veteran

 

III.

Public Forum

 

IV.

Matters of Information

 

A.

Superintendent's Report

 

V.

Special Issues

 

A.

Consideration for Review and Approval for Distribution of Preliminary Official Statement - $75,000,000 General Obligation School Building Bonds, Series 2014A and $102,450,000 General Obligation Refunding Bonds, Series 2014B (Discussion/Action)
Presenter: Don Moya, Chief Financial Officer

 

B.

Consideration of Review and Approval for Distribution of Preliminary Official Statement of $15,000,000 General Obligation Education Technology Notes, Series 2014 (Discussion/Action)
Presenter: Don Moya, Chief Financial Officer

 

C.

Consideration of Ratification of the Negotiated Agreement between the Board of Education of the Albuquerque Municipal School District Number 12 and the Communications Workers of America Maintenance and Operations Bargaining Unit 2014-2017 (Discussion/Action)

 

VI.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

 

I.

Approval of the Design Development Submittal for Aztec Complex, Special Education and Autism Center as Submitted by Westwork Architects

 

II.

Approval of the Selection Advisory Committee’s Recommendation for the General Landscaping Services on Demand

 

III.

Approval by the Board for the Superintendent to Execute a Memorandum of Agreement (“MOA”) with the New Mexico Department of Transportation (NMDOT) and Attachment “A” (Scope of Work), and any Subsequent Amendments to the MOA and Exhibit A (Scope of Work) on behalf of APS

 

IV.

Approval of Application for Two Eligible School Construction Projects for State of New Mexico Public Schools Capital Outlay Council (PSCOC) matching funds for Mountain View Elementary School and Reginald Chavez Elementary School Project Scopes and School Data

 

B.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

IDEA-B Risk Pool (Alice King Community School), $59,481

 

b.

Advanced Placement Stipend, $10,000

 

c.

Kirtland Korner, $5,281

 

II.

Approval of Grant Management Intra-Function Transfers for May 2014

 

III.

Approval of Title III Grant Application for 2014-15 School Year

 

IV.

Approval of IDEA-B Basic Entitlement and Preschool Entitlement Grant Application for 2014-15 School Year

 

V.

Approval of Title II Grant Application for 2014-15 School Year

 

VI.

Approval of Title I Grant Application for 2014-15 School Year

 

VII.

Approval of Final Supplement to School Bus Fleet Service Contracts for 2013-14

 

VIII.

Approval of School Bus Fleet Service Contracts for 2014-15

 

a.

Beal Bus Company, $1,084,170.78

 

b.

D. Castillo, $52,759.20

 

c.

A. Gonzales, $375,758.69

 

d.

Joseph Gonzales, $96,988.80

 

e.

Joyce Gonzales, $46,144.01

 

f.

Durham, $4,581,969.69

 

g.

Herrera, $5,566,067.15

 

h.

Lovato, $203,968.62

 

i.

Lucero, $378,019.19

 

j.

Mountain, $751,015.58

 

k.

A. Sanchez, $1,938,560.04

 

l.

D. Sanchez, $209,696.59

 

m.

Sanchez Southwest, $760,688.13

 

n.

Sena, $296,728.49

 

o.

South 14, $422,114.41

 

p.

J. Trujillo, $63,787.00

 

IX.

Approval of 21st Century Public Academy Cash Disbursements for May 2014

 

X.

Approval of Statement of Equipment Taken out of Service April 1-30, 2014

 

XI.

Approval of Soft Serve Beverage and Snack Item Bid #14-055MS-SL

 

XII.

Approval of Food and Non Food Bid #14-054MS-SL

 

XIII.

Approval of Fresh Bread Bid #14-056MS-SL

 

XIV.

Approval of Fresh Assorted Produce Bid #14-058MS-SL

 

XV.

Approval of Cash Disbursements for May 2014

 

XVI.

Approval of Intra-Function Transfers for May

 

XVII.

Approval of Budget Transfers for the Debt Service Funds

 

C.

Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

 

I.

Approval of an Amendment to the Current Charter Agreement for School for Integrated Academics and Technologies to change their name to ABQ Charter Academy

 

II.

Approval of the College and Career High School Calendar

 

III.

Approval of the Proposed Agreement for the Career Enrichment Center (CEC) Nursing Program

 

IV.

Approval of New Board of Education Policy DE2 Debt Management

 

VII.

Board Member Comments

 

VIII.

President's Report

 

IX.

Announcement of Upcoming Board Meetings

 

A.

The next Special Board of Education meeting will be held on Friday, June 27, 2014, at 7:30 a.m., in the DeLayo Martin Community Room of the Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.

 

B.

The next Board of Education meeting will be held on Wednesday, July 16, 2014, at 5:00 p.m., in the John Milne Community Board Room of the Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.

 

X.

Adjournment

 

 

Minutes of Board of Education Meeting

Albuquerque Public Schools

 

A Board of Education meeting of Albuquerque Public Schools was held Wednesday, June 18, 2014, beginning at 5:00 p.m., in the John Milne Community Board room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.        Call to Order        

            The meeting was called to order at 5:00 p.m.

A.       Color Guard presentation by Albuquerque High School Army JROTC under the Instruction of Lieutenant Colonel Gary Gomez      

I.        Pledge of Allegiance and Moment of Silence 

B.       Roll Call     

Present: Dr. Analee Maestas, Kathy Korte, Lorenzo Garcia, Martin Esquivel, Dr. Don Duran (by phone), Dr. David Peercy

Absent: Steven Michael Quezada

C.       Adoption of the June 18, 2014, Board of Education Meeting Agenda and Approval of the June 4, 2014, Board of Education Meeting Minutes (Discussion/Action)  

                        Kathy Korte motioned for adoption of the agenda with a change to remove agenda item VI.B.VIII. from the consent calendar and place it as Special Issues agenda item V.D., and approval of the minutes.   Lorenzo Garcia seconded the motion.  Board members unanimously adopted the June 18, 2014, Board of Education meeting agenda with the change, and approved the June 4, 2014, Board of Education meeting minutes.

II.      Recognition of Students, Staff and Community      

A.       Celebrating Student Success       

I.          Eli Echt-Wilson and Albert Zuo, La Cueva High School, were recognized for winning the New Mexico Super Computer Challenge and winning an award in the Plant Sciences category at the Intel International Science and Engineering Fair.  

B.       Celebrating Our Veterans – Veteran Diploma Ceremony 

I.          Dennis J. Baca, class of 1944, World War II Veteran, graduated from Manzano High School.

           

III.     Public Forum

                        There were no participants for public forum.

IV.     Matters of Information   

  1. A.           Superintendent's Report

Superintendent Brooks reported on the following:  

  • Bond rating presentation attended by Dr. Maestas, Mr. Esquivel and APS administration resulted in an upgrade to AA positive rating with Standard and Poor’s and retained the AA1rating with Moody’s
  • Reaching the highest level rating with both Moody’s and Standard and Poor’s would require the district to retain cash balances between 10-20 percent
  • Introduction of Kata Sandoval as the new associate superintendent for middle schools
  • Search for a new executive director of the Office of Innovation

 

V.       Special Issues       

A.       Consideration for Review and Approval for Distribution of Preliminary Official Statement - $75,000,000 General Obligation School Building Bonds, Series 2014A and $102,450,000 General Obligation Refunding Bonds, Series 2014B (Discussion/Action)

Don Moya, chief financial officer; Art Melendres, legal counsel; and Paul Cassidy, RBC, presented the preliminary official statement (POS) for approval.  Board members were asked to review the contents of the POS focusing on whether the document may contain statements that are misleading, such as misstatements of material facts and omissions of material facts.  Disclosure of information in the POS regarding the representation of the district in bond sales complies with Securities and Exchange Commission (SEC) regulations that ensure that board members and constituents are informed about the process and documents used in the marketing of bonds.  The timeline of next steps was reviewed including posting all of the information transparently, a conference call to discuss interest rates and the Special Board of Education meeting to approve the transactions.

Board members queried the need to list litigation and lack of education funding to prospective buyers; references regarding tax exempt status; accuracy of school counts; size rating of the APS district; and the determination of the estimated median income of $44,391.

Board Member Esquivel motioned for approval of distribution of POS.  Board Member Korte seconded the motion.  Board members Maestas, Korte, Garcia, Esquivel, Duran and Peercy unanimously approved the distribution of POS regarding the $75,000,000 general obligation school building bonds, Series 2014A and $102,450,000 general obligation refunding bonds, Series 2014B.

           

  1. B.            Consideration of Review and Approval for Distribution of Preliminary Official Statement of $15,000,000 General Obligation Education Technology Notes, Series 2014 (Discussion/Action)

Mr. Melendres and Mr. Moya explained that the POS for this agenda item has the same substantive information as the POS presented for the previous agenda item and reminded board members that these are APS documents so the Board of Education and APS administration have general responsibility for its accuracy. Board members were assured that all statistics would be verified, such as the number of schools and size of the district.

Board Member Korte motioned for approval of the distribution of POS. Board Member Garcia seconded the motion.  Board members Maestas, Korte, Garcia, Esquivel, Duran and Peercy unanimously approved the distribution of preliminary official statement of $15,000,000 General Obligation Education Technology Notes, Series 2014.

           

  1. C.           Consideration of Ratification of the Negotiated Agreement between the Board of Education of the Albuquerque Municipal School District Number 12 and the Communications Workers of America Maintenance and Operations Bargaining Unit 2014-2017 (Discussion/Action)

Karen Rudys, Labor Relations executive director, introduced Valentino Garcia, president of both the Maintenance and Operations and Food Services bargaining units.  Ms. Rudys explained the changes to the agreement as listed below:

           

AGREEMENTS

DESCRIPTION

Article 9 leaves

Use of sick leave and annual leave clarified and revised

Article 13 Work Schedules

Call out language clarified and revised and APS square foot matrix included in contract

Article 15 Movement of Personnel

Clarified lateral transfer language; and that employees cannot transfer if there is a verbal and one written memo in personnel file (they do not have to be on a formal improvement plan)

Article 18 Wages and Allowances

3% base wage increase; Any location with only 1 custodial allocation will be a D2 custodian; HVAC employees with all 3 licenses (adding refrigeration license) receive one time $950 on base wage.

Article 19 Overtime

Added language re: all overtime must be approved prior to being worked; reduced amount of O/T accrual from 120 to 90 hours.

Article 24 Information and Notices

Any non-pay impacting memo shall be removed after 2 years if requested.

MOU re: Agreement to meet to review job descriptions

stadium keepers, MS head custodians, Facility, Design & Construction; Playground Repair Technician

 

Board Member Korte motioned for approval of the negotiated agreement.  Lorenzo Garcia seconded the motion.  Board members Maestas, Korte, Garcia, Esquivel, Duran and Peercy unanimously approved the ratification of the negotiated agreement of the 2014-2017 contract between the APS Board of Education and the Communications Workers of America Maintenance and Operations Bargaining Unit.

 

VI.     Approval of Consent Calendar Items (Discussion/Action)

Lorenzo Garcia motioned to approve agenda items VI.A., B., and C., except for agenda item VI.B.VIII, which was discussed and voted on separately in the Special Issues section of the agenda.  Kathy Korte seconded the motion.  Board member Maestas, Korte, Garcia, Esquivel, Duran and Peercy unanimously approved the consent calendar agenda items.

A.       Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)        

I.          Approval of the Design Development Submittal for Aztec Complex, Special Education and Autism Center as Submitted by Westwork Architects         

II.         Approval of the Selection Advisory Committee’s Recommendation for the General Landscaping Services on Demand    

III.        Approval by the Board for the Superintendent to Execute a Memorandum of Agreement (“MOA”) with the New Mexico Department of Transportation (NMDOT) and Attachment “A” (Scope of Work), and any Subsequent Amendments to the MOA and Exhibit A (Scope of Work) on behalf of APS        

IV.        Approval of Application for Two Eligible School Construction Projects for State of New Mexico Public Schools Capital Outlay Council (PSCOC) matching funds for Mountain View Elementary School and Reginald Chavez Elementary School Project Scopes and School Data           

B.       Consideration for Approval of Finance Matters (Discussion/Action)    

I.          Approval of Budget Adjustments for Grant Management  

a.         IDEA-B Risk Pool (Alice King Community School), $59,481           

b.         Advanced Placement Stipend, $10,000        

c.          Kirtland Korner, $5,281        

II.         Approval of Grant Management Intra-Function Transfers for May 2014

III.        Approval of Title III Grant Application for 2014-15 School Year 

IV.        Approval of IDEA-B Basic Entitlement and Preschool Entitlement Grant Application for 2014-15 School Year

V.         Approval of Title II Grant Application for 2014-15 School Year   

VI.        Approval of Title I Grant Application for 2014-15 School Year    

VII.      Approval of Final Supplement to School Bus Fleet Service Contracts for 2013-14           

VIII.     Approval of School Bus Fleet Service Contracts for 2014-15         

a.         Beal Bus Company, $1,084,170.78  

b.         D. Castillo, $52,759.20          

c.          A. Gonzales, $375,758.69     

d.         Joseph Gonzales, $96,988.80           

e.          Joyce Gonzales, $46,144.01  

f.          Durham, $4,581,969.69       

g.         Herrera, $5,566,067.15        

h.         Lovato, $203,968.62 

i.          Lucero, $378,019.19 

j.          Mountain, $751,015.58        

k.         A. Sanchez, $1,938,560.04   

l.          D. Sanchez, $209,696.59      

m.        Sanchez Southwest, $760,688.13     

n.         Sena, $296,728.49    

o.         South 14, $422,114.41         

p.         J. Trujillo, $63,787.00

Ruben Hendrickson, chief operating officer, explained that due to the deadline to report to the state the current status of APS transportation for the new school year, the total amount for this agenda item will not change even though one of the contractors refused to sign the contract. The route remaining unassigned will be presented to other transportation providers, contracts will be adjusted accordingly and submitted for approval at an upcoming meeting.

Dr. Peercy motioned for approval of the school bus fleet service contracts for 2014-15 acknowledging the need to change to the contract distribution. Mr. Garcia seconded the motion.  Board members unanimously approved the total amount of $16,828,436.36 for the 2014-15 school bus fleet service contracts.

IX.        Approval of 21st Century Public Academy Cash Disbursements for May 2014   

X.         Approval of Statement of Equipment Taken out of Service April 1-30, 2014       

XI.        Approval of Soft Serve Beverage and Snack Item Bid #14-055MS-SL      

XII.      Approval of Food and Non Food Bid #14-054MS-SL         

XIII.     Approval of Fresh Bread Bid #14-056MS-SL         

XIV.     Approval of Fresh Assorted Produce Bid #14-058MS-SL   

XV.      Approval of Cash Disbursements for May 2014     

XVI.     Approval of Intra-Function Transfers for May       

XVII.    Approval of Budget Transfers for the Debt Service Funds  

C.       Consideration for Approval of Policy and Instruction Matters (Discussion/Action) 

I.        Approval of an Amendment to the Current Charter Agreement for School for Integrated Academics and Technologies to change their name to ABQ Charter Academy     

II.         Approval of the College and Career High School Calendar

III.        Approval of the Proposed Agreement for the Career Enrichment Center (CEC) Nursing Program         

IV.        Approval of New Board of Education Policy DE2 Debt Management        

 

VII.    Board Member Comments

Board members requested information regarding teacher evaluation results, specifically:

  • Number of APS teachers in each teacher evaluation group A, B, C, and D, ranging from ineffective to exemplary
  • Teacher evaluation error rate for the district
  • APS school locations and number of books that were distributed to APS first grade students through the governor’s book distribution program
  • Number of teachers, how many hours were spent to grade EOC exams, and how much each teacher was paid to grade each type of EOC exams
  • Where the funding came from to pay the teachers to grade the EOC exams
  • How much it cost to reproduce and distribute the EOC exams including printing and staff costs
  • How the unfunded mandate of reproducing, distributing, administering, and grading the EOC exams will affect the APS budget

 

VIII.   President's Report

President Maestas congratulated RBC and APS administration for the excellent bond rating presentation and future initiatives related to the Council of Great City Schools males of color report.   

 

IX.     Announcement of Upcoming Board Meetings        

President Maestas announced that the next Special Board of Education meeting will be held on Friday, June 27, 2014, at 7:30 a.m., in the DeLayo Martin Community room and the next Board of Education meeting will be held on Wednesday, July 16, 2014, at 5:00 p.m., in the John Milne Community Board room of the Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.  

.          

X.       Adjournment        

                        The meeting adjourned at 5:50 p.m.

 

 

 

 

 

 

APPROVED: ________________________

            Dr. Analee Maestas, President

 

 

 

 

 

ATTEST: _____________________________

               Steven Michael Quezada, Secretary

 

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