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Special Board of Education Meeting - Apr 25, 2014

Meeting Date & Time: Friday, April 25, 2014, 7:30 AM
Where: DeLayo Marting Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 03/17/2014, 10:43 AM
Agenda Posted On: 04/21/2014, 9:53 PM
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Special Board of Education Meeting

AGENDA

REVISED

Friday, April 25, 2014

7:30 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Adoption of the April 25, 2014, Special Meeting Agenda and Approval of the March 14,  28,  and April 11, 2014, Special Board of Education Meeting Minutes, and the March 19 and April 2, 2014, Board of Education Meeting Minutes (Discussion/Action)

 

II.

Special Issues

 

A.

2014 Community Schools National Conference Presentation (Discussion)
Presenter: Dr. Analee Maestas, APS Board Member; Dr. Don Duran, APS Board Member and José Muñoz, ABC Community School Partnership Executive Director

 

B.

Consideration of Approval of New Mexico School Boards Association Scholarship Nomination (Discussion/Action)
Presenter: Brenda Yager, Board Services Office Executive Director

 

C.

Update on Parent University Success and Scale-Up (Discussion)
Presenter: Dr. Kristine Meurer, Student, Family, and Community Supports Executive Director

 

D.

Activity Fund Procedure Directive (Discussion)
Presenter: Carrie Robin Menapace, Legislative Liaison & Policy Analyst

 

III.

Superintendent Report

 

IV.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

PARCC, $1,500,411

 

b.

Title IIA, $178,306

 

c.

Carl Perkins Secondary, $167,245

 

d.

New Mexico Reads to Lead, $50,000

 

e.

Carl Perkins-High Schools That Work, $20,522

 

f.

Kirtland Korner, $7,194

 

g.

Jobs for New Mexico Graduates-JAG, $4,281

 

h.

KANW-Rural, $1,915

 

i.

Title I School Improvement, ($538,068)

 

j.

KANW, ($75,435)

 

II.

Approval of Grant Management Inter-Function Transfers for March 2014

 

III.

Approval of Grant Management Intra-Function Transfers for March 2014

 

IV.

Approval of Budget Adjustment Request for School Bus Rental Fee

 

a.

Beal Bus Company, $59,418

 

b.

Herrera School Buses, Inc., $568,823

 

V.

Approval of Supplement to School Bus Fleet Service Contract

 

a.

Beal Bus Company, $59,418

 

b.

Herrera School Buses, Inc., $568,823

 

VI.

Approval of Charter School Transportation Administrative Fee 2013-14

 

VII.

Approval of Final Transportation Charter School Allocation 2013-14

 

VIII.

Approval of Meal Price Increases for Breakfast and Lunch for Students Who Do Not Qualify for Free or Reduced Meals

 

IX.

Approval of Budget Adjustment for 21st Century Public Academy

 

a.

Increase BAR #001-027-1314-0025-I

 

b.

PARCC, $14,025

 

X.

Approval of 21st Century Public Academy Cash Disbursements for March 2014

 

XI.

Approval of Statement of Equipment Taken out of Service February 1-28, 2014

 

XII.

Approval of Revenue of Appropriation Increase

 

a.

Increase in estimated revenue within SB-9 Capital Fund for State matching funds for fiscal year 2013-14

 

XIII.

Approval of Physical Education Equipment and Supplies Bid #14-040RR

 

XIV.

Approval of Industrial Fencing Services Bid #14-045MM-AM

 

XV.

Approval of Sports/Pediatric Medicine Equipment and Supply Bid #14-043RR-AM

 

XVI.

Approval of Photography Services for K-12 Schools Bid #14-050GR-SL

 

XVII.

Approval of Cash Disbursements for March 2014

 

XVIII.

Approval of Operational Fund Inter-Function Transfers for March

 

XIX.

Approval of Intra-Function Transfers for March

 

XX.

Approval of Gifts, Grants and Donations of More than $5,000

 

a.

Donation of scoreboard valued at $18,500 for La Cueva High School

 

b.

Donation of electronic marquee sign and electrical service to sign valued at $21,658 for Dennis Chavez Elementary School

 

XXI.

Approval of Hayes Software Systems TipWeb-IT Inventory Tracking System

 

B.

Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

 

I.

Approval of Expanding Wireless Services at All Sites to Support Services such as Digital Content/Curriculum and Online Assessment

 

II.

Approval of Upgrading Routers Throughout the District

 

III.

Authorization to Grant All Necessary Easements Required for the Infrastructure to Serve the Douglas MacArthur Elementary School Site (“Douglas MacArthur ES”), which is Legally Described as Tract 112-A, MRGCD Map 32, which is One of Several Tracts of Land that Comprise this APS Property

 

IV.

Authorization to Grant All Necessary Easements Required for the Infrastructure to Serve the Southwest PreK School Site, which is Legally Described as Tract 1-A, A.P.S. Southwest Mesa Educational Corridor Complex, Bernalillo County, New Mexico

 

V.

Approval of the Design Development Submittal for Ernie Pyle Middle School – New Sixth Grade Classroom Building and Art-Music Complex Renovation

 

VI.

Approval of the Design Development Submittal for Rio Grande High School New Ninth Grade Academy Building

 

V.

Board Reports

 

VI.

Announcement of Upcoming Board Meetings

 

A.

The next Board of Education meeting will be held on Wednesday, May 7, 2014, at 5:00 p.m., in the John Milne Community Board Room.

 

B.

The next Special Board of Education meeting will be held on Friday, May 30, 2014, at 7:30 a.m., in the DeLayo Martin Community Room.

 

VII.

Adjournment

 











Minutes of Special Board of Education Meeting

Albuquerque Public Schools

 

A Special Board of Education meeting of Albuquerque Public Schools was held Friday, April 25, 2014, beginning at 7:30 a.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

I.             Call to Order

The meeting was called to order at 7:30 a.m.

  1. A. Roll Call

Present: Dr. Analee Maestas, Kathy Korte (by phone), Lorenzo Garcia, Martin Esquivel (by phone), Steven Michael Quezada, Dr. Don Duran, and Dr. David Peercy

Ms. Yager, executive director of Board Services, introduced the new phone and recording system in the DeLayo Martin Community room.  She explained the dynamics of what will be recorded and when the recording will occur and the importance using the mute button for those calling in to prevent unnecessary background noises disrupting the meeting.  President Maestas recommended best practices for recognizing board members calling in.

 

  1. B. Adoption of the April 25, 2014, Special Board of Education Meeting Agenda and Approval of the March 14,  28,  and April 11, 2014, Special Board of Education Meeting Minutes, and the March 19 and April 2, 2014, Board of Education Meeting Minutes (Discussion/Action)

Mr. Quezada motioned for adoption of the agenda and approval of the minutes. Dr. Duran seconded the motion. Board members unanimously adopted the April 25, 2014, Special Board of Education meeting agenda and approved the March 14,  28,  and April 11, 2014, Special Board of Education meeting minutes, and the March 19 and April 2, 2014, Board of Education meeting minutes.

 

II.            Special Issues

A.            2014 Community Schools National Conference Presentation (Discussion)

Board members Dr. Maestas and Dr. Duran; Student, Family, and Community Supports Executive Director Dr. Meurer, and ABC Community School Partnership Executive Director José Muñoz shared conference information and highlights.

Important issued discussed regarding this agenda item:

  • Examples of city-wide commitment to the success of community schools including creating specific policy and provided funding
  • Importance of removing barriers for service providers to support students
  • Importance of providing health services, mental health resources and nursing services at schools to address social issues and other barriers that students bring to school
  • Addressing equity issues in schools and services
  • 2016 Community Schools National Conference in Albuquerque
  • Family engagement as one component of community schools
  • Definition and measurement of family engagement
  • What parents take home to support student success
  • Importance of having principals  who guide leadership of community group
  • History of community schools in Albuquerque
  • Gratitude for leadership of Mr. Munoz
  • Upcoming coordinator institute and certification program
  • APS budgeting to support continued progress
  • Request for more regular updates of the efforts of the ABC Community
  • Information of events and projects made available to board members
  • Recommendation to review possibility of connecting to UNM preventative services
  • List of schools which are part of the community schools efforts
  • Concern for coordinator cost at Atrisco Heritage Academy High School
  • Importance of preventative approach yet difficulty quantifying savings of preventative efforts
  • Partners want to have measureable goals and reportable efforts yet results are based on the strategic vision for long-term results
  • Results cannot be attributed to one factor because it is a collaboration
  • Importance of helping generations and building new norms for the community
  • Recommendation to look at charter schools’ best practices of implementing community schools

 

B.            Consideration of Approval of New Mexico School Boards Association Scholarship Nomination (Discussion/Action)

President Maestas stated that all the students nominated for the scholarship were excellent candidates. Mr. Garcia nominated Therese Atencio for the New Mexico School Boards Association scholarship. Dr. Duran seconded the motion.  Board members unanimously approved Therese Atencio as the APS nomination for the New Mexico School Boards Association for the 2014 $1000 scholarship.

 

C.           Update on Parent University Success and Scale-Up (Discussion)

Dr. Kristine Meurer, Student, Family, and Community Supports executive director, presented an update on the Parent University implementation of the pilot in five APS elementary schools in 2013-14 school year.  An expansion of the pilot of Parent University is planned to add an additional 20 elementary schools and five middle schools in the 2014-15 school year.

 

Success of Parent University signified by the following:

  • Parent University Participants Develop Voices and Grow as Leaders
  • Parent University Participants’ Children Develop Friendships
  • Parent University Participant Networking Leads to Pilot Site Field Trips
  • Parent University Coordinator and Family Engagement Specialist Invited to Serve on Pilot Site Parent Involvement Team

 

Suggestions for moving forward:

  • Offer Parent University participants training on communication, leadership and relationship building skills, so that they more effectively advocate on behalf of their children with district and school staff
  • Show participants how to help children develop literacy and math skills, so they are prepared to work with students both one-on-one and in small groups at their schools
  • Create a Parent University Participant Toolkit which gives families suggestions for supporting students, teachers and schools, both inside and outside the classroom
  • Include an overview of Title I and strategies to create meaningful Title I School Compacts in the Parent University curriculum
  • If possible, invite family liaisons from school sites to Parent University sessions; this would provide an added layer of support for Parent University participants
  • Consider offering Parent University participants a scholarship, credit or opportunity to pursue continuing education so they have a personal incentive to complete the year

Issues discussed regarding this agenda item:

  • Concern regarding facilitating larger group of people
  • Small group sessions tend to build trust and ownership of participants
  • Importance of including non-degreed parents to show value of learning from experience
  • Parent tracking to make sure that they don’t get lost in the larger group
  • Addressing issues with Spanish and language barriers

 

D.           Activity Fund Procedure Directive (Discussion)

Carrie Robin Menapace, legislative liaison & policy analyst, presented a new version of the procedural directive that included changes recommended from the April 22, Finance Committee meeting.   She also referred to the software and training that will be provided to school bookkeepers.

 

III.          Superintendent Report

Superintendent Brooks was represented by Chief Academic Officer Shelly Green. She stated that the superintendent had nothing to report.

 

IV.          Approval of Consent Calendar Items (Discussion/Action)

Dr. Peercy motioned for approval of all of the items on the consent calendar.  Mr. Quezada seconded the motion.  Board members unanimously approved the Finance and Capital Outlay, Property, and Technology consent calendar items presented on this agenda.

A.            Consideration for Approval of Finance Matters (Discussion/Action)

I.             Approval of Budget Adjustments for Grant Management

a.             PARCC, $1,500,411

b.            Title IIA, $178,306

c.             Carl Perkins Secondary, $167,245

d.            New Mexico Reads to Lead, $50,000

e.             Carl Perkins-High Schools That Work, $20,522

f.             Kirtland Korner, $7,194

g.             Jobs for New Mexico Graduates-JAG, $4,281

h.            KANW-Rural, $1,915

i.              Title I School Improvement, ($538,068)

j.              KANW, ($75,435)

II.            Approval of Grant Management Inter-Function Transfers for March 2014

III.          Approval of Grant Management Intra-Function Transfers for March 2014

IV.          Approval of Budget Adjustment Request for School Bus Rental Fee

a.             Beal Bus Company, $59,418

b.            Herrera School Buses, Inc., $568,823

V.            Approval of Supplement to School Bus Fleet Service Contract

a.             Beal Bus Company, $59,418

b.            Herrera School Buses, Inc., $568,823

VI.          Approval of Charter School Transportation Administrative Fee 2013-14

VII.        Approval of Final Transportation Charter School Allocation 2013-14

VIII.       Approval of Meal Price Increases for Breakfast and Lunch for Students Who Do Not Qualify for Free or Reduced Meals

IX.          Approval of Budget Adjustment for 21st Century Public Academy

a.             Increase BAR #001-027-1314-0025-I

b.            PARCC, $14,025

X.            Approval of 21st Century Public Academy Cash Disbursements for March 2014

XI.          Approval of Statement of Equipment Taken out of Service February 1-28, 2014

XII.        Approval of Revenue of Appropriation Increase

a.             Increase in estimated revenue within SB-9 Capital Fund for State matching funds for fiscal year 2013-14

XIII.       Approval of Physical Education Equipment and Supplies Bid #14-040RR

XIV.       Approval of Industrial Fencing Services Bid #14-045MM-AM

XV.        Approval of Sports/Pediatric Medicine Equipment and Supply Bid #14-043RR-AM

XVI.       Approval of Photography Services for K-12 Schools Bid #14-050GR-SL

XVII.     Approval of Cash Disbursements for March 2014

XVIII.   Approval of Operational Fund Inter-Function Transfers for March

XIX.       Approval of Intra-Function Transfers for March

XX.        Approval of Gifts, Grants and Donations of More than $5,000

a.             Donation of scoreboard valued at $18,500 for La Cueva High School

b.            Donation of electronic marquee sign and electrical service to sign valued at $21,658 for Dennis Chavez Elementary School

XXI.       Approval of Hayes Software Systems TipWeb-IT Inventory Tracking System

B.            Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

I.             Approval of Expanding Wireless Services at All Sites to Support Services such as Digital Content/Curriculum and Online Assessment

II.            Approval of Upgrading Routers Throughout the District

III.          Authorization to Grant All Necessary Easements Required for the Infrastructure to Serve the Douglas MacArthur Elementary School Site (“Douglas MacArthur ES”), which is Legally Described as Tract 112-A, MRGCD Map 32, which is One of Several Tracts of Land that Comprise this APS Property

IV.          Authorization to Grant All Necessary Easements Required for the Infrastructure to Serve the Southwest PreK School Site, which is Legally Described as Tract 1-A, A.P.S. Southwest Mesa Educational Corridor Complex, Bernalillo County, New Mexico

V.            Approval of the Design Development Submittal for Ernie Pyle Middle School – New Sixth Grade Classroom Building and Art-Music Complex Renovation

VI.          Approval of the Design Development Submittal for Rio Grande High School New Ninth Grade Academy Building

 

V.            Board Reports

Board members reported on the following:

  • Recommendations for a new board committee based on cultural proficiency
  • Request for process of creating a committee
  • Importance of addressing cultural proficiency and competence systemically
  • Concern that teachers don’t know what the district has decided about the procedural directive for the use of end of course exams
  • Ceremony honoring Representative Rick Miera for supporting the state bilingual seal that is now law
  • Learning about Australian and British community schools based on the wellness of the students

 

VI.          Announcement of Upcoming Board Meetings

President Maestas announced that the next Board of Education meeting will be held on Wednesday, May 7, 2014, at 5:00 p.m., in the John Milne Community Board room, and the next Special Board of Education meeting will be held on Friday, May 30, 2014, at 7:30 a.m., in the DeLayo Martin Community Room.

 

VII.        Adjournment

The meeting adjourned at 9:00 a.m.

 

 

 

 

 

APPROVED: ______________________________

Dr. Analee Maestas, President

 

 

 

 

 

ATTEST: __________________________________

Steven Michael Quezada, Secretary

 

 

 

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