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Board of Education Audit Committee Meeting - Oct 25, 2013

Meeting Date & Time: Friday, October 25, 2013, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/24/2013, 6:58 PM
Agenda Posted On: 10/18/2013, 7:12 PM
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Audit Committee Meeting

REVISED

AGENDA

 

Friday, October 25, 2013

7:30 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the October 25, 2013, Audit Committee Agenda and Approval of the Minutes of the September 17, 2013, Audit Committee Meeting, Approval of the Amended Minutes of the August 20, 2013, Audit Committee Meeting, Approval of the Amended Minutes of the July 16, 2013, Audit Committee Meeting, and Approval of the Minutes of the July 30, 2013, Internal Audit Committee Meeting (Discussion/Action)

 

III.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Discussion/Action)

 

A.

Review of Albuquerque Public Schools' 2012-2013 External Audit Prior to Public Release by the Office of the State Auditor

 

B.

Review of Academia de Lengua y Cultura Charter School's 2012-2013 External Audit Prior to Public Release by the Office of the State Auditor
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

C.

Review of 21st Century Public Academy Charter School's 2012-2013 External Audit Prior to Public Release by the Office of the State Auditor   
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

IV.

Reconvene to Open Session

 

V.

Statement of Closure

 

VI.

Adjournment

 







Minutes of Audit Committee Meeting

Board of Education

Albuquerque Public Schools

 

 

 


An Audit Committee meeting of Albuquerque Public Schools Board of Education was held Friday, October 25, 2013, beginning at 7:30 a.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.

Call to Order

The meeting was called to order at 7:30 a.m.

Present: Dr. Donald Duran, Martin Esquivel, Lorenzo Garcia, Dr. Analee Maestas, Don Moya, Steven Michael Quezada, Susan Wrons, and Kathy Korte

Absent: Winston Brooks, Dr. David Peercy, Michael Reeves

 

II.

Adoption of the October 25, 2013, Audit Committee Agenda and Approval of the Minutes of the September 17, 2013, Audit Committee Meeting, Approval of the Amended Minutes of the August 20, 2013, Audit Committee Meeting, Approval of the Amended Minutes of the July 16, 2013, Audit Committee Meeting, and Approval of the Minutes of the July 30, 2013, Internal Audit Committee Meeting (Discussion/Action)

Kathy Korte requested a motion to delete “and Keith Lucero v. APS, Pargas and Limon, Case No. 1:12-cv-00735-JCH-KBM” from agenda item VI.  Lorenzo Garcia motioned for adoption of the October 25, 2013, Audit Committee agenda with the requested deletion and approval of the minutes.  Martin Esquivel seconded the motion. Committee members unanimously adopted the October 25, 2013, Audit Committee agenda with the deletion and approved the minutes of the September 17, 2013, Audit Committee meeting, the amended minutes of the August 20, 2013, Audit Committee meeting, the amended minutes of the July 16, 2013, Audit Committee meeting, and of the minutes of the July 30, 2013, Internal Audit Committee.

 

III.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Discussion/Action)

Lorenzo Garcia motioned to adjourn to executive session with Martin Esquivel seconding the motion. The roll call vote results in agreement of all present committee members, Dr. Donald Duran, Martin Esquivel, Lorenzo Garcia, Dr. Analee Maestas, Don Moya, Steven Michael Quezada,  and Kathy Korte, to convene in executive session for the purpose of detailed discussion of the audits. Susan Wrons arrived after the vote to close the meeting .The meeting adjourned into executive session at 7:34 a.m.

 

A.

Review of Albuquerque Public Schools' 2012-2013 External Audit Prior to Public Release by the Office of the State Auditor

 

B.

Review of Academia de Lengua y Cultura Charter School's 2012-2013 External Audit Prior to Public Release by the Office of the State Auditor
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

C.

Review of 21st Century Public Academy Charter School's 2012-2013 External Audit Prior to Public Release by the Office of the State Auditor   
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

IV.

Reconvene to Open Session

The meeting reconvened to open session at 8:21 a.m.

 

V.

Statement of Closure

Kathy Korte stated that the Board of Education met in executive session on August 20, 2013, for the purpose of discussing external audit issues pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" pursuant to the Open Meetings Act NMSA 1978, (§ 10-15-1 (H) (2)). The matters discussed in the executive session were limited only to those specified.

 

VI.

Consideration for Approval to Convene in Executive Session Pursuant to the Open Meetings Act NMSA 1978 ((§ 10-15-1 (H)(7)) for the Purpose of Discussing Pending Litigation: Amy Coburn v. Albuquerque Public Schools, Case No. D-202-CV-2012-02854 (Action)

Dr. Donald Duran motioned to adjourn to executive session with Steven Michael Quezada seconding the motion. The roll call vote resulted in agreement of Dr. Donald Duran, Steven Michael Quezada and Kathy Korte to convene in executive session for the purpose of discussion of the pending litigation. Mr. Esquivel abstained from the vote and recused himself from the executive session because the Coburn family is his neighbor. The meeting adjourned into executive session at 8:23 a.m.

 

VII.

Reconvene to Open Session

The meeting reconvened to open session at 8:30 a.m.

 

VIII.

Statement of Closure

Kathy Korte stated that the APS Board of Education met in executive session on October 25, 2013, for the purpose of discussing pending litigation and the matters discussed in the executive session were limited only to those specified.

 

IX.

Adjournment

The meeting adjourned at 8:31 a.m.

 







 

 

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