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Special Board of Education Meeting - May 22, 2013

This meeting will begin at 5:30 p.m. or immediately following the District and Community Relations Committee meeting.

Meeting Date & Time: Wednesday, May 22, 2013, 5:30 PM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/14/2013, 11:37 PM
Agenda Posted On: 05/17/2013, 7:01 PM
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Special Board of Education Meeting

AGENDA

 

This meeting will begin at 5:30 p.m. or immediately following the District and Community Relations Committee.

Wednesday, May 22, 2013

5:30 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Adoption of the May 22, 2013, Special Meeting Agenda and Approval of the April 26, 2013, Minutes (Discussion/Action)

 

II.

Special Issues

 

A.

Consideration for Approval of the Fiscal Year 2013-2014 Budget, including Charter School Budgets (Discussion/Action)
Presenter: Don Moya, Chief Financial Officer and Ruben Hendrickson, Executive Director of Budget, Planning, and Analysis

 

B.

Roosevelt Middle School/A. Montoya Elementary School Update (Discussion)
Presenter: Shelly Green, Chief Academic Officer; Eddie Soto, Associate Superintendent of Secondary Education, and Diane Kerschen, Associate Superintendent of Elementary Schools

 

III.

Superintendent Report

 

IV.

Board Reports

 

V.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of May 8, 2013, Policy and Instruction Matters (Discussion/Action)

 

I.

Approval of Charter Amendment Requested by Gordon Bernell Charter School

 

II.

Approval of Charter Amendment Requested by Corrales International School

 

III.

Approval of Policy Revisions to BE1 - Board of Education Meeting Agendas

 

IV.

Approval of the APS Open Meetings Act Resolution and Board of Education Regular and Committee Meeting Schedule for 2013-2014

 

V.

Approval of New Policy JI8 Cyberbullying Prevention

 

B.

Consideration for Approval of May 21, 2013, Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

K-3 Plus, $1,225,032

 

b.

Kirtland Korner, $39,985

 

c.

KANW, $5,380

 

d.

Elementary Breakfast-Charter Schools, $702

 

II.

Approval of Grant Management Inter-Function Transfers for April 2013

 

III.

Approval of Grant Management Intra-Function Transfers for April 2013

 

IV.

Approval of Cash Transfer Request

 

V.

Approval of Budget Adjustment Request for School Bus Rental Fee

 

a.

Beal Bus Company, $34,133

 

b.

Albert Sanchez Bus Company Inc., $54,115

 

c.

Diana Sanchez, $18,992

 

VI.

Approval of Supplement to School Bus Fleet Service Contract

 

a.

Beal Bus Company

 

b.

Albert Sanchez Bus Company Inc

 

c.

Diana Sanchez

 

VII.

Approval of Final Supplement to School Bus Fleet Service Contracts for 2012-13

 

VIII.

Approval of Budget Adjustment Increase for Student Transportation Services

 

IX.

Approval of IDEA-B Grant Application for 2013-14 School Year

 

X.

Approval of Locks and Hardware on Demand Bid #13-034GR-AM

 

XI.

Approval of Math and Language Arts Manipulatives Bid #13-044LJ-AM

 

XII.

Approval of Infor (Lawson) Maintenance Annual Contract

 

XIII.

Approval of Cash Disbursements for April 2013

 

XIV.

Approval of $43,400,000 in General Obligation School Building Bond Sale Resolution 2013A and $94,215,000 in General Obligation Refunding Bonds Series 2013B

 

XV.

Approval of Assets Missing Greater than Two Years Inventory List

 

XVI.

Approval of Budget Adjustment Request for Academia de Lengua y Cultura

 

a.

SB-9 State Match, $1,695

 

b.

IDEA-B, $856

 

c.

Teacher/Principal Training, $1,492

 

d.

Title I, $6,862

 

XVII.

Approval of Budget Adjustment Requests for Academia de Lengua y Cultura

 

a.

Maintenance BAR #001-013-1213-0024-M (move approved budget to actual expenditure account-no increase)

 

b.

Transfer BAR #001-013-1213-0027-T (move approved budget to actual expenditure account-no increase)

 

c.

Maintenance BAR #001-013-1213-0029-M (move approved budget to actual expenditure acount-no increase)

 

XVIII.

Approval of Operational Fund Intra-Function Transfers for April 2013

 

XIX.

Approval of Instructional Material Fund Budget Increase

 

XX.

Approval of Education Technology Debt Service Fund Transfer

 

C.

Consideration for Approval of May 21, 2013, Capital Outlay, Property and Technology Matters (Discussion/Action)

 

I.

Approval of Authorization to Grant all necessary easements required for the Infrastructure To Serve the Robert F. Kennedy Charter School Property ("RFKCSP") which is legally described as an unplatted 10 +/- Acre parcel located in Section 3, T. 9N., R. 2E., N.M.P.M., Bernalillo County, New Mexico

 

II.

Approval of Authorization for the Superintendent to execute a Memorandum of Agreement ("MOA") with CNM and each of Exhibits A (Facilities), B (Operations), C (Curriculum), and any subsequent amendments to the MOA and Exhibits A (Facilities), B (Operations), and C (Curriculum), on behalf of APS

 

III.

Approval of the Qualification Based Proposal and Bid for the Del Norte High School Industrial and Fine Arts Building

 

IV.

Approval of the Qualification Based Proposal and Bid for the New Futures Cafeteria Addition and Remodel

 

V.

Approval of the Design Development for the Food & Nutrition Services/Central Kitchen and Storage Renovation

 

VI.

Approval of the Qualifications-Based Proposal and Bid for Lincoln Complex Building "M" Re-roof

 

VII.

Approval of the Architect Selection for Architectural Services RFP #13-042MM-AM

 

VI.

Announcement of Upcoming Board Meetings

 

A.

The next Board of Education meeting will be Wednesday, June 5, 2013, at 5:00 p.m., in the John Milne Community Board Room.

 

B.

The next Special Board of Education meeting will be held on Friday, June 14, 2013, at 7:30 a.m., in the DeLayo-Martin Community Room.

 

VII.

Consideration for Approval to Convene in Executive Session Pursuant to the Open Meetings Act NMSA 1978 (§ 10-15-1 (H)(5)) for the Purpose of Discussing Bargaining Strategy Preliminary to Collective Bargaining Negotiations (Action)

 

VIII.

Reconvene to Open Session

 

IX.

Statement of Closure

 

X.

Adjournment

 











Minutes of Special Board of Education Meeting

The Board of Education

Albuquerque Public Schools

 

A Special Board of Education Meeting of Albuquerque Public Schools was held Wednesday, May 22, 2013, beginning at 5:30 p.m., in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.      Call to Order

The meeting was called to order at 6:02 p.m.

A.     Roll Call

Present: Dr. Analee Maestas, Kathy Korte, Lorenzo Garcia, Martin Esquivel, Steven Michael Quezada, Dr. Don Duran (by phone), and Dr. David Peercy.

Jeannie Fenchel, who recently lost her battle with cancer, was recognized with a moment of silence, for excellence as a teacher at Zia Elementary School and achieving National Board Certification.

B.     Adoption of the May 22, 2013, Special Meeting Agenda and Approval of the April 26, 2013, Minutes (Discussion/Action)

Dr. Peercy motioned to adopt the agenda and approve the minutes. Kathy Korte seconded the motion.  Board members unanimously adopted the May 22, 2013, Special Board of Education meeting agenda and approved the April 26, 2013, Special Board of Education meeting minutes.

 

II.     Special Issues

A.     Consideration for Approval of the Fiscal Year 2013-2014 Budget, including Charter School Budgets (Discussion/Action)

Don Moya, chief financial officer, and Ruben Hendrickson, executive director of Budget, Planning, and Analysis, reviewed the APS 2013-2014 budget and requested that board members approve it with the charter schools’ budgets.

Issues discussed regarding this agenda item:

  • Gratitude for the work of the budget staff, community, board members, and Superintendent Brooks
  • Concern about the uncertainty of revenue
  • Concern about continued increases in fixed costs
  • Effects of lower enrollment on revenue
  • Decision on maintenance of effort still pending
  • Celebration of student achievements and new innovations such as the virtual school and APS/CNM high school
  • Concern about sustainability regarding school boundaries
  • Possibilities to repurpose schools
  • Decisions based on the best possible education for APS students
  • Importance of including approval of charter school budgets, which does not include 21st Century Public Academy Charter School
  • Concern for situations, such as Washington Middle School, where the school’s enrollment drops below a defined amount that causes the loss of the staff
  • Concern about funding of transportation for special programs
  • Request for a list of fixed costs increasing to use as talking points with legislators and community members
  • Cost increases in insurance, utilities, custodians and maintenance workers and other areas throughout the budget
  • Concerns for the increase in the total square feet of facilities, especially when considering that the number of maintenance and operations workers has been reduced over the past several years
  • Importance of legislators basing state funding on the statute that mandates that education be funded appropriately
  • Concern that revenue is available, yet the amount funding education is reduced every year
  • Clarification of past and projected growth in athletics revenue
  • Request that the community has more chances toparticipate and to provide input in the budget process
  • Importance of continuing to increase the amount of funding that goes directly to instruction every year
  • Gratitude for continued excellence in financial stewardship provided by Mr. Moya and his staff members
  • Board members attending the budget review in Santa Fe with Superintendent Brooks and Mr. Moya

 

Kathy Korte motioned for approval of the budget.  Steven Michael Quezada seconded the motioned.  Board members approved the fiscal year 2013-2014 budget, including charter school budgets.

 

B.     Roosevelt Middle School/A. Montoya Elementary School Update (Discussion)

Shelly Green, chief academic officer; Eddie Soto, associate superintendent of secondary education, and Diane Kerschen, associate superintendent of elementary schools, reviewed what has been done and what needs to be accomplished regarding combining the Roosevelt Middle School and A. Montoya Elementary School.

Issues discussed regarding this agenda item:

  • Concern for staffing formula changes once the schools are combined
  • Middle school students like to be mentors to the elementary school students
  • Discovery Education was able to share middle and elementary information
  • Community input data will be collated
  • Students in the 5th grade will have access to the music program and the track and field of the middle school
  • Importance of building programs that assist constructive transitions from  5th and 6th grade
  • Integrated elementary and middle schools build relationships and experience for 5th graders
  • Teachers are working on an instructional program that can be taught throughout the spectrum of the grade levels
  • Concern for the principal’s resources to be stretched to cover so many responsibilities

 

III.    Superintendent Report

Superintendent Brooks reported on the following:

  • Support for the Oklahoma City community
  • Recognition for the teachers that protected their students considering the devastation of the tornado

 

IV.    Board Reports

Board members reported on the following:

  • Appreciation of the graduations
  • Number of students who are graduating with college credit
  • Celebration of culture, and respect and recognition for elders at the Native American Community Academy Charter School graduation
  • Recognition of the students, who could give speeches in more than one language
  • Thunderbird Award winners
  • Importance of recognizing the different cultures highlighted in Albuquerque's Latino Film Festival
  • Importance of recognizing all of the high achieving students consistently in addition to the valedictorians and salutatorians
  • Gratitude for the long awaited construction at Marie Hughes and Chaparral Elementary Schools
  • Request for an update on the APS and Rio Rancho public schools joint resolution

 

V. Approval of Consent Calendar Items (Discussion/Action)

Dr. Peercy motioned for approval of all of the consent calendar items on this agenda.  Lorenzo Garcia seconded the motion. Board members unanimously approved Policy and Instruction agenda items V.A. I. through V.,   Finance agenda items V. B. I. through XX.,  and Capital Outlay, Property and Technology agenda items V.C. I. through VII.

A.     Consideration for Approval of May 8, 2013, Policy and Instruction Matters (Discussion/Action)

I.        Approval of Charter Amendment Requested by Gordon Bernell Charter School

II.       Approval of Charter Amendment Requested by Corrales International School

III.      Approval of Policy Revisions to BE1 - Board of Education Meeting Agendas

IV.     Approval of the APS Open Meetings Act Resolution and Board of Education Regular and Committee Meeting Schedule for 2013-2014

V.      Approval of New Policy JI8 Cyber bullying Prevention

B.     Consideration for Approval of May 21, 2013, Finance Matters (Discussion/Action)

I.        Approval of Budget Adjustments for Grant Management

a.       K-3 Plus, $1,225,032

b.       Kirtland Korner, $39,985

c.       KANW, $5,380

d.       Elementary Breakfast-Charter Schools, $702

II.       Approval of Grant Management Inter-Function Transfers for April 2013

III.      Approval of Grant Management Intra-Function Transfers for April 2013

IV.     Approval of Cash Transfer Request

V.      Approval of Budget Adjustment Request for School Bus Rental Fee

a.       Beal Bus Company, $34,133

b.       Albert Sanchez Bus Company Inc., $54,115

c.       Diana Sanchez, $18,992

VI.     Approval of Supplement to School Bus Fleet Service Contract

a.       Beal Bus Company

b.       Albert Sanchez Bus Company Inc.

c.       Diana Sanchez

VII.    Approval of Final Supplement to School Bus Fleet Service Contracts for 2012-13

VIII.   Approval of Budget Adjustment Increase for Student Transportation Services

IX.     Approval of IDEA-B Grant Application for 2013-14 School Year

X.      Approval of Locks and Hardware on Demand Bid #13-034GR-AM

XI.     Approval of Math and Language Arts Manipulatives Bid #13-044LJ-AM

XII.    Approval of Infor (Lawson) Maintenance Annual Contract

XIII.   Approval of Cash Disbursements for April 2013

XIV.   Approval of $43,400,000 in General Obligation School Building Bond Sale Resolution 2013A and $94,215,000 in General Obligation Refunding Bonds Series 2013B

XV.    Approval of Assets Missing Greater than Two Years Inventory List

XVI.   Approval of Budget Adjustment Request for Academia de Lengua y Cultura

a.       SB-9 State Match, $1,695

b.       IDEA-B, $856

c.       Teacher/Principal Training, $1,492

d.       Title I, $6,862

XVII.  Approval of Budget Adjustment Requests for Academia de Lengua y Cultura

a.       Maintenance BAR #001-013-1213-0024-M (move approved budget to actual expenditure account-no increase)

b.       Transfer BAR #001-013-1213-0027-T (move approved budget to actual expenditure account-no increase)

c.       Maintenance BAR #001-013-1213-0029-M (move approved budget to actual expenditure account-no increase)

XVIII. Approval of Operational Fund Intra-Function Transfers for April 2013

XIX.   Approval of Instructional Material Fund Budget Increase

XX.    Approval of Education Technology Debt Service Fund Transfer

C.     Consideration for Approval of May 21, 2013, Capital Outlay, Property and Technology Matters (Discussion/Action)

I.        Approval of Authorization to Grant all necessary easements required for the Infrastructure To Serve the Robert F. Kennedy Charter School Property ("RFKCSP") which is legally described as an unplatted 10 +/- Acre parcel located in Section 3, T. 9N., R. 2E., N.M.P.M., Bernalillo County, New Mexico

II.       Approval of Authorization for the Superintendent to execute a Memorandum of Agreement ("MOA") with CNM and each of Exhibits A (Facilities), B (Operations), C (Curriculum), and any subsequent amendments to the MOA and Exhibits A (Facilities), B (Operations), and C (Curriculum), on behalf of APS

III.      Approval of the Qualification Based Proposal and Bid for the Del Norte High School Industrial and Fine Arts Building

IV.     Approval of the Qualification Based Proposal and Bid for the New Futures Cafeteria Addition and Remodel

V.      Approval of the Design Development for the Food & Nutrition Services/Central Kitchen and Storage Renovation

VI.     Approval of the Qualifications-Based Proposal and Bid for Lincoln Complex Building "M" Re-roof

VII.    Approval of the Architect Selection for Architectural Services RFP #13-042MM-AM

 

VI.    Announcement of Upcoming Board Meetings

President Esquivel announced that the Board of Education meeting will be Wednesday, June 5, 2013, at 5:00 p.m., in the John Milne Community Board Room and the next Special Board of Education meeting will be held on Friday, June 14, 2013, at 7:30 a.m., in the DeLayo Martin Community Room.

VII.   Consideration for Approval to Convene in Executive Session Pursuant to the Open Meetings Act NMSA 1978 (§ 10-15-1 (H)(5)) for the Purpose of Discussing Bargaining Strategy Preliminary to Collective Bargaining Negotiations (Action)

Kathy Korte motioned for convening in executive session. The was motion seconded the motion. President Esquivel requested a roll-call vote, which resulted in agreement of board members to convene in executive session for the purpose of discussing collective bargaining negotiations.  The meeting proceeded in closed session at 7:05 p.m.

 

VIII.  Reconvene to Open Session

The meeting reconvened in open session at 7:30 p.m.

 

IX.    Statement of Closure

President Esquivel stated that APS Board of Education met in executive session on May 22, 2013, for the purpose of discussing bargaining strategy preliminary to collective bargaining negotiations and that the matters discussed in the executive session were limited only to those specified.

X.     Adjournment

The meeting adjourned at 7:32 p.m.

 

 

 

 

 

APPROVED: ____________________________

Martin Esquivel, President

 

 

 

 

 

ATTEST: __________________________________

Steven Michael Quezada, Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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