You are here: Home About Us Board of Education Board Meetings Board of Education Audit Committee Meeting - Apr 30, 2013

Note: This board meeting occurred in the past. Browse for upcoming board meetings.

Board of Education Audit Committee Meeting - Apr 30, 2013

Meeting Date & Time: Tuesday, April 30, 2013, 5:00 PM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 03/28/2013, 7:44 PM
Agenda Posted On: 04/26/2013, 2:21 PM
Add event to your calendar: vCal
iCal

Audit Committee Meeting

AGENDA

 

Tuesday, April 30, 2013

5:00 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of April 30, 2013, Audit Committee Agenda and Approval of the February  21, 2013 Audit Committee Meeting Minutes (Discussion/Action)

 

III.

Special Issues

 

A.

Ethical Advocate Statistics  (Discussion)
Presenter: Peg Koshmider

 

B.

Aging Report (Discussion)
Presenter: Brad Winter

 

C.

Audit Plan 2013-2014 (Discussion/Action)
Presenter: Peg Koshmider

 

IV.

Consideration for Approval to Convene in Executive Session pursuant to the Open Meetings Act NMSA 1978, (§ 10-15-1 (H) (2)) for the purpose of discussing limited personnel matters in connection with Internal Audit (Action)

 

A.

Thirty-Six Activity Fund Audits (Discussion)
Presenter: Rachel Cortez

 

B.

Three Non-Compliant Activity Fund Audits (Discussion)
Presenter: Joyce Ramirez

 

C.

Harrison MS Cheer Program Report (Discussion)
Presenter: Sonia Montoya

 

V.

Reconvene to Open Session

 

VI.

Statement of Closure

 

VII.

Consideration of Acceptance of the Internal Audit Reports discussed in Executive Session (Action)

 

A.

Thirty-Six Activity Fund Audits

 

B.

Three Non-Compliant Activity Fund Audits

 

C.

Harrison MS Cheer Program Report

 

VIII.

Adjournment

 







 

ALBUQUERQUE PUBLIC SCHOOLS AUDIT COMMITTEE MEETING

April 30, 2013

 

MEETING SUMMARY

 

COMMITTEE MEMBERS PRESENT: Dr. David Peercy, Steven Michael Quezada, Dr. Analee Maestas (arrived 5:40), Winston Brooks (ex-officio member), Don Moya, (ex-officio member) Michael Reeves, Susan Wrons, Kathy Korte-Chairperson

 

ABSENT: Martin Esquivel, Lorenzo Garcia, Dr. Don Duran

 

 

 

Participants:  Dr.  Brad Winter,  Peg  Koshmider, Sonia Montoya,  Joyce Ramirez,  Rachel Cortez, Brenda Yager, Diane Kerschen, Raquel Reedy, Stephen Pino, Richard Ulibarri, Christy Sigmon, Eddie Soto, Kevin Cummings

 

I.          Call to Order

The meeting was called to order at 5:00 p.m.

 

II.        Adoption of  April 30, 2013 Audit Committee Agenda and Approval of the February 21,

2013 Audit Committee Minutes (Discussion/Action)

Chairperson Kathy Korte asked for approval of the April 30, 2013 Audit Committee agenda and approval of the February 21, 2013, Audit Committee minutes. Dr. Peercy motioned and Steven Michael Quezada seconded the motion. All voted in the affirmative to approve the motion.

 

III.       Special Issues

A.        Ethical Advocate Statistics (Discussion)

Mr. Brooks mentioned that he did authorize another full time employee for the Audit Department subject to approval by the board. Peg Koshmider explained the Ethical Advocate statistical report to the committee. Ms. Koshmider talked about the graphing report that was requested by Dr. Peercy and Mr. Brooks. It represents the last five years and each color represents types of categories that are emphasized on the complaint. The graphs show a slight increase in complaints this year over last year. Ms. Koshmider states that a very small number of complaints are not valid. Ms. Koshmider explained that the whistleblower report will continue through June 30, 2013, and then we will start a new year.

 

B.        Aging Report (Discussion)

Dr. Brad Winter said only two items were left on the aging report. One item is completed and the nepotism issue will involve the board and the negotiated agreements. This issue will be brought back yearly instead of quarterly until the issue is resolved.  Ms. Korte stated issues on the aging report are contractual issues that have to be discussed. Mr. Brooks says this needs to be put on hold and revisited in Policy Committee to get a clear direction from the new board. Dr. Peercy stated that it is very clear that we do not want family members supervising family members, but there are other concerns about family working with family. Dr. Peercy does not know if this issue is listed anywhere in the union contracts. Ms. Korte stated this is something that needs


 

to be dealt with prior to Mr. Brooks working on negotiated agreements. Mr. Brooks stated this really has to do more with management’s right to transfer than nepotism from the union’s perspective. Ms. Korte feels that the board should have a meeting to look at this prior to union negotiations. Mr. Brooks commended Dr. Winter’s work on the aging report.

 

C.        Audit Plan 2013-2014 (Discussion/Action)

Peg Koshmider explained that the Audit Plan designates the number of hours we have, the number of staff, the different activities performed and how much time we allot to these activities. The deficit hours are decreased significantly due the position increase approved by Mr. Brooks. This report is based on five employees in the department. The last page shows what is in progress and follow ups to previous audits, continuous audits and audits to still be completed. Internal Audit will get requests for audits from a variety of sources.  Ms. Korte explained that the personnel increase still needs to be approved by the board. A motion was requested for approval of the audit plan. Dr. Peercy motioned and Mr. Quezada seconded the motion. All voted in the affirmative to pass the audit plan. Motion passed.

 

IV.        Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978 (§10-15-1(H) (2)) for the purpose of discussing limited personnel matters in connection with Internal Audit (Discussion/Action)

Dr. David Peercy motioned to move to executive session. Mr. Quezada seconded the motion.

 

A roll call vote was requested. Winston Brooks, Don Moya, Steven Michael Quezada, David Peercy, Michael Reeves, Susan Wrons and Kathy Korte voted to move into executive session. Analee Maestas, Lorenzo Garcia, Martin Esquivel and Don Duran were not present.

 

The committee adjourned to Executive Session pursuant to (§ 10-15-1 (H) (2)) for the purpose of discussing limited personnel matters in connection with Internal Audit including thirty six activity fund audits, three non-compliant activity fund audits and one audit/report. Prior to moving into executive session, Mr. Brooks explained that he invited four principals to attend and answer questions relative to their specific schools.

 

V.         Reconvene to Open Session

 

VI.        Statement of Closure

Ms. Korte stated that the APS Audit Committee met in executive session on April 30, 2013, for the purpose of discussing limited personnel matters in connection with Internal Audit as authorized by the limited personnel matters exception -NMSA 1978,10-15-1(H) (2).  The matters discussed in the executive session were limited only to those specified.

 

VII.       Consideration of Acceptance of the Internal Audit Reports discussed in Executive

Session (Action)

a.  Thirty-Six Activity Fund Audits, including

b.  Three Non-Compliant Activity Fund Audits c.   Harrison MS Cheer Program Report

 

David Peercy moved for acceptance of the audits/reports a through c. Analee Maestas seconded. Winston Brooks, Steven Michael Quezada, David Peercy, Analee Maestas, Kathy Korte, Michael Reeves, and Susan Wrons voted in the affirmative. The motion passed.


 

 

 

VIII. Adjournment

The meeting was adjourned at 6:52 p.m.

Approvals:

 

 

 

 

 

Peg Koshmider, Director                                  Date

Internal Audit Department

 

 

 

 

 

Kathy Korte, Chairperson                                 Date

APS Audit Committee

 

 

Document Actions
News
Atrisco Heritage to Host Meeting on Traffic Congestion
Meeting set for 6 p.m., Tuesday, Oct. 28, in Performing Arts Center
Manzano Access, Parking Disrupted by Gas Company Project
Lomas between Juan Tabo and Wilson Stadium will be reduced to one lane in both directions beginning Oct. 27.
Our Kids, Our Community, Need You!
The APS/United Way Campaign Kicks Off This Week
Student of the Week: Aidan Randel
7th Grade at Hoover Middle School
English Teacher Uses Gamut of Apps in Classroom
Twitter, Google, TurnItIn and more helped Rio Grande's Jessica Quintana earn this year's first Innovation Award from TIG and the APS Education Foundation.