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Board of Education Meeting - Mar 20, 2013

Meeting Date & Time: Wednesday, March 20, 2013, 5:00 PM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/29/2012, 3:39 PM
Agenda Posted On: 03/19/2013, 4:50 PM
Meeting Video View video
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Board of Education Meeting

AGENDA

 

Wednesday, March 20, 2013

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Color Guard Presentation Provided by the Albuquerque High School Army Junior ROTC

 

I.

Pledge of Allegiance / Moment of Silence

 

B.

Roll Call

 

C.

Adoption of the March 20, 2013, Board of Education Meeting Agenda and Approval of the March 6, 2013, Board of Education Meeting Minutes (Discussion/Action)

 

II.

Recognition of Students, Staff and Community

 

A.

Student performance by Rio Grande High School Jazz Combo students David McDermott, Josh Bazan-Sanchez, and Juan Carrillo under the direction of teacher Heather Sanchez.

 

B.

Celebrating Community Partnerships

 

I.

APS Education Foundation partnership with Terry and Dave Riddle, Shoes on a Shoestring, for supporting student achievement in Albuquerque Public Schools

 

C.

Celebrating Staff and School Succes

 

I.

Teachers Ulrike Kerstges, Ventana Ranch Elementary School and Tierra Antigua Elementary School; Theresa Sandoval, Dolores Gonzales Elementary School; Jeff Tuttle, Monte Vista Elementary School, and Cristal Sawn Wilson, Mark Twain Elementary School for their selection as winners of the 2013 prestigious statewide Golden Apple Award for Excellence in Teaching from the Golden Apple Foundation of New Mexico

 

II.

Superintendent Brooks recognized as Outstanding Educator by Association of Latino Administrators and Superintendents

 

III.

Public Forum

 

IV.

Matters of Information

 

A.

Superintendent's Report

 

B.

Board Member Comments

 

C.

President's Report

 

V.

Special Issues

 

A.

Legislative Update (Discussion)
Presenter: Carrie Robin Menapace, Legislative Liaison and Policy Analyst

 

B.

Budget Update (Discussion)
Presenter: Don Moya, Chief Financial Officer and Ruben Hendrickson, Executive Director of Budget, Planning, and Analysis

 

C.

Consideration of Approval of 2013-2014 Open Meetings Act Resolution (Discussion/Action)
Presenter: Brenda Yager, Executive Director of Board Services

 

VI.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

 

I.

Approval of the Qualifications-Based Proposal and Bid for the Eldorado High School Renovation of Math, Humanities and Fine Arts Building

 

II.

Approval of the Design Development for the Sandia Base Elementary School, Kitchen Addition and Remodel

 

III.

Approval of Options to Purchase Agreement ("Options") to sell 12+/-acres of Tract B, Sandia Science and Technology Park ("Proposed Tract B-1") Or 12+/-acres of Tract J, Sandia Science and Technology Park SSTP ("Proposed Tract J-1"), subject to the approval of the New Mexico State Board of Finance

 

B.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

Title I School Improvement-Charter Schools, $336,504

 

b.

National Relief Charities, $10,000

 

c.

Kirtland Korner, $1,474

 

d.

Title VIII Impact Aid-Special Education, $161

 

II.

Approval of Grant Management Inter-Function Transfers for February 2013

 

III.

Approval of Grant Management Intra-Function Transfers for February 2013

 

IV.

Approval of Budget Adjustment Request for School Bus Rental Fee

 

a.

Albert Sanchez Bus Company Inc., $4,679

 

b.

Sanchez Southwest, Ltd., $809

 

V.

Approval of Supplement to School Bus Fleet Service Contract

 

a.

Albert Sanchez Bus Company Inc.

 

b.

Sanchez Southwest, Ltd.

 

VI.

Approval of Cash Disbursements for February 2013

 

VII.

Approval of Translation and Interpretation Services RFP #13-011SS-AM

 

VIII.

Approval of Administrative/Classroom Furniture Bid #13-014DJ-SL

 

IX.

Approval of Operational Fund Inter-Function Transfers for February

 

X.

Approval of Operational Fund Intra-Function Transfers for February

 

XI.

Approval of Revenue of Appropriation Increase

 

C.

Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

 

I.

Approval of the Recommended Changes to the Albuquerque Public Schools (APS) Student Behavior Handbook for the 2013-2014 School Year

 

II.

Approval of Changes to Board Policy JF Student Enrollment Requirements

 

III.

Approval of Changes to Board Policy JC1 Assignments of Students to School

 

VII.

Announcement of Upcoming Board Meetings

 

A.

The next Special Board of Education meeting will be held on Friday, April 12, 2013, at 7:30 a.m., in the DeLayo Martin Community Room.

 

B.

The next Board of Education meeting will be held on Wednesday, April 3, 2013, at 5:00 p.m., in the John Milne Community Board Room.

 

VIII.

Adjournment

 











Minutes of Board of Education Meeting

The Board of Education

Albuquerque Public Schools

 

A Board of Education meeting of Albuquerque Public Schools was held Wednesday, March 20, 2013, beginning at 5:00 p.m., in the John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.      Call to Order

The meeting was called to order at 5:01 p.m.

A.     Color Guard Presentation Provided by the Albuquerque High School Army Junior ROTC

I.        Pledge of Allegiance / Moment of Silence

B.     Roll Call

Present: Dr. Analee Maestas, Kathy Korte, Martin Esquivel, Steven Michael Quezada, Dr. Don Duran and Dr. David Peercy (by phone)

Absent: Lorenzo Garcia

C.     Adoption of the March 20, 2013, Board of Education Meeting Agenda and Approval of the March 6, 2013, Board of Education Meeting Minutes (Discussion/Action)

Dr. Peercy motioned for adoption of the agenda, with the tabling of agenda items VI. C. II. and III. to allow the policies to be placed on the APS website and feedback collected from the public before these items are presented for a vote. Kathy Korte seconded the motion.  Board members voted to approve this change in the agenda.

Dr. Maestas recommended that the policies be reviewed by legal counsel to confirm that they are in compliance with state and federal regulations.

Kathy Korte motioned for approval of the minutes.  Dr. Maestas seconded the motion. Board members unanimously approved the March 6, 2013, Board of Education meeting minutes.

 

II.     Recognition of Students, Staff and Community

The Rio Grande High School Jazz Combo students David McDermott, Josh Bazan-Sanchez, and Juan Carrillo under the direction of teacher Heather Sanchez were recognized for their performance at the board meeting.

Celebrating Community Partnerships

I.        The APS Education Foundation partnership with Terry and Dave Riddle, Shoes on a Shoestring, was recognized for supporting student achievement in Albuquerque Public Schools.

Celebrating Staff and School Success

I.        Teachers Ulrike Kerstges, Ventana Ranch Elementary School and Tierra Antigua Elementary School; Theresa Sandoval, Dolores Gonzales Elementary School; Jeff Tuttle, Monte Vista Elementary School, and Cristal Dawn Wilson, Mark Twain Elementary School, were recognized  for their selection as winners of the 2013 prestigious statewide Golden Apple Award for Excellence in Teaching from the Golden Apple Foundation of New Mexico.

II.       Superintendent Brooks was recognized as Outstanding Educator by the Association of Latino Administrators and Superintendents

 

Special recognition was given to the APS lobbyist team, Carrie Robin Menapace and Art Melendres, for all of the work done at the 2013 Legislative Session to support APS students and staff.

Chelwood Elementary School staff, parents and community members were recognized for a calm and thorough handling of a lockdown at their school.

 

III.    Public Forum

Public Forum comments included support for community input about the revision of policies.

 

IV.    Matters of Information

  1. A. Superintendent's Report

Superintendent Brooks commented on the following issues:

  • Importance of parents supporting their students to get a good night’s sleep and a good breakfast in preparation for the Standard Based Assessments.
  • Upcoming recognition event for the APS Selfless Seniors

 

  1. B. Board Member Comments

Board members commented on the following issues:

  • Community to participate in the District and Community Relations Committee
  • Support for students taking the SBA’s
  • Importance of student daily attendance at school in achieving academically
  • Gratitude for the staff selected to continue cultural proficiency training
  • Support for continued review of the policies before asking board members to vote
  • Gratitude for continued support from APS leadership to resolve issues
  • Support for booster clubs to send monies through the APS activity funds

 

C.     President's Report

President Esquivel reported on the following issues:

  • Importance of parents, students and school administration doing everything they can to help all students to achieve their maximum potential
  • Ongoing request for board member to suggest work study topics
  • Concern regarding budget issues and recommendations
  • Support for the cultural proficiency program
  • Gratitude for Carrie Robin Menapace insight, expertise and leadership during the legislative session
  • Support for transparency in school board elections

 

V.     Special Issues

A.     Legislative Update (Discussion)

Carrie Robin Menapace, legislative liaison and policy analyst, reviewed the progress of legislation, especially bills that affect APS and other school districts around the state and the timeline for bills to be reviewed and approved by the governor.

 

B.     Budget Update (Discussion)

Don Moya, chief financial officer, and Ruben Hendrickson, executive director of Budget, Planning, and Analysis, stated that the budget is dependent on pending legislation that will be approved or vetoed by the governor.  Continued updates will be presented at upcoming board meetings and as information becomes available.

 

C.     Consideration of Approval of 2013-2014 Open Meetings Act Resolution (Discussion/Action)

Brenda Yager, executive director of Board Services, explained that according to the APS Open Meeting Act resolution, the resolution must be updated at the second meeting in March to reflect changes of meeting dates and times of board meetings and board committee meetings.  The pending legislation regarding the deadline to release agendas will affect the resolution and the board meeting and board committee meeting processes.  Ms. Yager requested that board members approve the 2013-2014 Open Meetings Act Resolution and regularly scheduled meetings at this board meeting and review changes if necessary when the governor makes her decision regarding the agenda release deadline.

Considering that approval of the legislation changing the requirements of releasing agendas is high, board members recommended that the 2012-2013 Open Meetings Act Resolution be held until a new Open Meetings Act Resolution can be created after the legislation was passed. They also requested a report of how the change would affect the process of each meeting.

Dr. Maestas motioned that this agenda item should be tabled until a future board meeting.  Dr. Duran seconded the motion. Board members unanimously agreed to approve the motion.

 

VI.    Approval of Consent Calendar Items (Discussion/Action)

Kathy Korte motioned for approval agenda item VI.C.I.  Dr. Maestas seconded the motion. Board members unanimously approved this agenda item. Kathy Korte motioned for approval of agenda items VI.A. I. through III. and VI.B.I. through I.X. Steven Michael Quezada seconded the motion.  Board members approved consent calendar agenda items in section VI.A. and B.

A.     Consideration for Approval of Capital Outlay, Property and Technology Matters (Discussion/Action)

I.        Approval of the Qualifications-Based Proposal and Bid for the Eldorado High School Renovation of Math, Humanities and Fine Arts Building

II.       Approval of the Design Development for the Sandia Base Elementary School, Kitchen Addition and Remodel

III.      Approval of Options to Purchase Agreement ("Options") to sell 12+/-acres of Tract B, Sandia Science and Technology Park ("Proposed Tract B-1") Or 12+/-acres of Tract J, Sandia Science and Technology Park SSTP ("Proposed Tract J-1"), subject to the approval of the New Mexico State Board of Finance

B.     Consideration for Approval of Finance Matters (Discussion/Action)

I.        Approval of Budget Adjustments for Grant Management

a.       Title I School Improvement-Charter Schools, $336,504

b.       National Relief Charities, $10,000

c.       Kirtland Korner, $1,474

d.       Title VIII Impact Aid-Special Education, $161

II.       Approval of Grant Management Inter-Function Transfers for February 2013

III.      Approval of Grant Management Intra-Function Transfers for February 2013

IV.     Approval of Budget Adjustment Request for School Bus Rental Fee

a.       Albert Sanchez Bus Company Inc., $4,679

b.       Sanchez Southwest, Ltd., $809

V.      Approval of Supplement to School Bus Fleet Service Contract

a.       Albert Sanchez Bus Company Inc.

b.       Sanchez Southwest, Ltd.

VI.     Approval of Cash Disbursements for February 2013

VII.    Approval of Translation and Interpretation Services RFP #13-011SS-AM

VIII.   Approval of Administrative/Classroom Furniture Bid #13-014DJ-SL

IX.     Approval of Operational Fund Inter-Function Transfers for February

X.      Approval of Operational Fund Intra-Function Transfers for February

XI.     Approval of Revenue of Appropriation Increase

C.     Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

I.        Approval of the Recommended Changes to the Albuquerque Public Schools (APS) Student Behavior Handbook for the 2013-2014 School Year

II.       Approval of Changes to Board Policy JF Student Enrollment Requirements

III.      Approval of Changes to Board Policy JC1 Assignments of Students to School

 

VII.   Announcement of Upcoming Board Meetings

President Esquivel announced that the next Special Board of Education meeting will be held on Friday, April 12, 2013, at 7:30 a.m., in the DeLayo Martin Community room and the next Board of Education meeting will be held on Wednesday, April 3, 2013, at 5:00 p.m., in the John Milne Community Board Room.

 

VIII.  Adjournment

The meeting was adjourned at    6:50 p.m.

 

 

 

 

APPROVED: ____________________________

Martin Esquivel, President

 

 

 

 

 

ATTEST: __________________________________

Steven Michael Quezada, Secretary

 

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