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Update: Board of Education Capital Outlay, Property and Technology Committee Meeting - Mar 18, 2013

This meeting will begin at 7:45 a.m. or immediately following the Finance Committee meeting.

Meeting Date & Time: Monday, March 18, 2013, 7:45 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 02/15/2013, 6:28 PM
Agenda Posted On: 03/15/2013, 7:10 PM
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Capital Outlay, Property and Technology Committee Meeting

AGENDA

 

This meeting will begin at 7:45 a.m. or immediately following the Finance Committee meeting.

Monday, March 18, 2013

7:45 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Adoption of the March 18, 2013, Capital Outlay, Property and Technology Committee Meeting Agenda and Approval of the February 19, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

 

II.

Consideration for the Approval of the Qualifications-Based Proposal and Bid for the Eldorado High School Renovation of Math, Humanities and Fine Arts Building (Discussion/Action)
Presenter: Karen Alarid, Executive Director, Capital

 

III.

Consideration for the Approval of the Design Development for the Sandia Base Elementary School, Kitchen Addition and Remodel (Discussion/Action)
Presenter: Karen Alarid, Executive Director, Capital

 

IV.

Consideration for the Approval of Options to Purchase Agreement ("Options") to sell 12+/-acres of Tract B, Sandia Science and Technology Park ("Proposed Tract B-1") Or 12+/-acres of Tract J, Sandia Science and Technology Park SSTP ("Proposed Tract J-1"), subject to the approval of the New Mexico State Board of Finance (Discussion/Action)
Presenter: Martin W. Eckert, SR/WA Real Estate Director

 

V.

The next Capital, Outlay, Property and Technology Committee meeting is to be determined.

 

VI.

Adjournment

 







Albuquerque Public Schools

Minutes of the Capital Outlay, Property and Technology Committee

March 18,  2013

_____________________________________________________________________________________________

A Capital Outlay, Property and Technology (COPT) Committee meeting of the Albuquerque Public Schools Board of Education was held at 5:00 p.m., Monday, March 18 , 2013, in the Alice and Bruce King Educational Complex, Delayo Martin Conference Room, 6400 Uptown Blvd. NE.  Committee members present were:  Lorenzo Garcia, Dr. Don Duran, Dr. David Peercy, Dr. Analee Maestas, Steven Michael Quezada  and by phone Kathy Korte and Martin Esquivel.

  1. I. Call to Order
    1. A. Roll Call
    2. B. Lorenzo Garcia called the meeting to order at 8:02 a.m.

C.  Dr. Analee Maestas made a motion for the approval of the February 19, 2013, minutes, and adoption of the March 18, 2013, Agenda, Dr. David Peercy seconded.  Motion carried, (5-0). Dr. Duran abstained since he was not on the board for the February COPT meeting.

  1. II. Consideration for the Approval of the Qualifications-Based Bid Proposal and Bid for the Eldorado High School Renovation of Math, Humanities and Fine Arts Building  (Discussion/Action) Dr. Brad Winter, chief operations officer, requested approval of a qualifications-based bid award submitted by ESA Construction, Inc. and Alternate 1.  Karen Alarid, executive director of capital, reviewed the Evaluation Committee Scoring Report and provided the background information.  The Board of Education requested a work study session for new board members to understand and familiarize them on the construction selection process, the make-up of the project selection committee, construction project scoring, low bid, and most qualified.  Kathy Korte asked what happens to contingency funds and what it is used for.  Karen Alarid stated the money is used for unforeseen conditions, and the amount of contingency funds ranges from 5 to 10 percent for new construction.  Dr. David Peercy made a motion for approval of the qualifications-based bid for the Eldorado High School Renovation of Math, Humanities and Fine Arts Building.  Dr. Maestas seconded.  Motion carried, (6-0).

  1. III. Consideration for the Approval of the Design Development for the Sandia Base Elementary School, Kitchen Addition and Remodel (Discussion/Action) Karen Alarid, executive director of capital, requested approval of the agenda item Approval of Design Development for the Sandia Base Elementary School, Kitchen Addition and Remodel. This is one of two Albuquerque Public Schools that is located on Kirtland Air Force Base. She introduced Willard L. Eastman from DWL Architects & Planners, Inc. who gave a brief presentation and the background information of the project.  Dr. David Peercy asked what the total square footage of the project was, which is approximately 6,900.  A correction was noted that the estimated expenditures (including NMGRT) construction cost was $803,790.00. Steven Michael Quezada made a motion for approval of the Design Development for Sandia Base Elementary School, Kitchen Addition and Remodel. Dr. Peercy seconded.  Motion carried, (6-0).

  1. IV. Consideration for the approval of Options to Purchase Agreement (“Options”) to sell 12+/-acres of Tract B, Sandia Science and Technology Park (“Proposed Tract B-1”) Or 12+-acres of Tract J, Sandia Science and Technology Park SSTP (“Proposed Tract J-1”), subject to the approval of the New Mexico State Board of Finance (Discussion/Action) Dr. Winter, chief operations officer, discussed the potential sale of several acres of land that APS owns. The land is located in the south area of the city and is divided into two different parcels. Dr. Winter explained that that the value of the land has raised dramatically and that the sale of one of the parcels will increase the second parcel.  Currently, there are four developers interested in the property for developing the land which would create jobs for the city.  Marty Eckert showed a map of the Sandia Science & Technology property to explain the Proposed B-1 and J-1 property sites and discussed the background information regarding the options to sell.  Kathy Korte made a motion for the approval of Options to Purchase Agreement (“Options”) to sell 12+/-acres of Tract B, Sandia Science and Technology Park (“Proposed Tract B-1”) Or 12+-acres of Tract J, Sandia Science and Technology Park SSTP (“Proposed Tract J-1”), subject to the approval of the New Mexico State Board of Finance. Martin Esquivel seconded.  Motion carried, (6-0).

 

  1. V. Lorenzo Garcia adjourned the Capital Outlay, Property and Technology Committee meeting at 5:40 p.m. and announced that the next Capital Outlay, Property and Technology Committee meeting will be Monday, March 18, 2013, in the DeLayo Martin Community Room at 7:45 a.m., following the Finance Committee meeting.

 

 

 

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