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Board of Education Finance Committtee Meeting - Mar 18, 2013

Meeting Date & Time: Monday, March 18, 2013, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/29/2012, 3:39 PM
Agenda Posted On: 03/15/2013, 6:54 PM
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Finance Committee Meeting

AGENDA

 

Monday, March 18, 2013

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Approval of the March 18, 2013, Finance Committee Agenda and Minutes of the February 25, 2013, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
Presenter: Teresa Scott

 

A.

Title I School Improvement-Charter Schools, $336,504

 

B.

National Relief Charities, $10,000

 

C.

Kirtland Korner, $1,474

 

D.

Title VIII Impact Aid-Special Education, $161

 

III.

Consideration for Approval of Grant Management Inter-Function Transfers for February 2013 (Discussion/Action)
Presenter: Teresa Scott

 

IV.

Consideration for Approval of Grant Management Intra-Function Transfers for February 2013 (Discussion/Action)
Presenter: Teresa Scott

 

V.

Consideration for Approval of Budget Adjustment Request for School Bus Rental Fee (Discussion/Action)
Presenter: Brad Winter

 

A.

Albert Sanchez Bus Company Inc., $4,679

 

B.

Sanchez Southwest, Ltd., $809

 

VI.

Consideration for Approval of Supplement to School Bus Fleet Service Contract (Discussion/Action)
Presenter: Brad Winter

 

A.

Albert Sanchez Bus Company Inc.

 

B.

Sanchez Southwest, Ltd.

 

VII.

Consideration for Approval of Cash Disbursements for February 2013 (Discussion/Action)
Presenter: Mark Heckart

 

VIII.

Consideration for Approval of Translation and Interpretation Services RFP #13-011SS-AM (Discussion/Action)
Presenter: Mark Heckart

 

IX.

Consideration for Approval of Administrative/Classroom Furniture Bid #13-014DJ-SL (Discussion/Action)
Presenter: Mark Heckart

 

X.

Consideration for Approval of Operational Fund Inter-Function Transfers for February (Discussion/Action)
Presenter: Ruben Hendrickson

 

XI.

Consideration for Approval of Operational Fund Intra-Function Transfers for February (Discussion/Action)
Presenter: Ruben Hendrickson

 

XII.

Consideration for Approval of Revenue of Appropriation Increase (Discussion/Action)
Presenter: Tami Coleman

 

XIII.

Presentation of FY14 Strategic Budget Outlook (Discussion)
Presenter: Don Moya and Ruben Hendrickson

 

XIV.

Adjournment

 

A.

The next Finance Committee meeting will be held on Tuesday, April 16, 2013, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 







Albuquerque Public Schools

Minutes of the Finance Committee

March 18, 2013

_________________________________________________________________________________________

 

A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Monday, March 18, 2013, beginning at 7:30 a.m., in the Alice and Bruce King Educational Complex, DeLayo-Martin Community Room, 6400 Uptown Blvd., NE.  Attending were:  Don Duran, Marty Esquivel (via telephone 7:37), Lorenzo Garcia (7:41), Kathy Korte (via telephone), Analee Maestas, Steven Michael Quezada (7:40) and David Peercy.

 

Absent:

 

  1. I. Call to Order

Dr. Duran called the meeting to order at 7:31 a.m.

a.   Adoption of the February 25, 2013, Agenda and Approval of the January 21, 2013, Minutes

Dr. Peercy motioned for approval of the agenda and minutes with Dr. Maestas seconding the motion in the affirmative.  Dr. Duran abstained due to not being present at the previous meetings.  Motion carried.

 

  1. II. Consideration for Approval of Budget Adjustments for Grant Management
    1. a. Title I School Improvement-Charter Schools, $336,504
    2. b. National Relief Charities, $10,000
    3. c. Kirtland Korner, $1,474
    4. d. Title VIII Impact Aid-Special Education, $161

Ms. Scott presented four budget increases for the Grant Management department.

 

Ms. Korte motioned for approval of the Budget Adjustments for Grant Management with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

  1. III. Consideration for Approval of Grant Management Inter-Function Transfers for February 2013

Ms. Scott presented routine inter-function transfers made throughout the year.

 

Dr. Maestas motioned for approval of Grant Management Inter-Function Transfers for February 2013, with Ms. Korte seconding the motion in the affirmative.  Motion carried.

 

  1. IV. Consideration for Approval of Grant Management Intra-Function Transfers for February 2013

Ms. Scott presented the intra-Function Transfers for the month of February.

 

Dr. Peercy motioned for approval of the Grant Management Intra-Function Transfers for February 2013, with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 


  1. V. Consideration for Approval of Budget Adjustment Request for School Bus Rental Fee
  2. VI. Consideration for Approval of Supplement to School Bus Fleet Service Contract

Dr. Brad Winter presented the Budget Adjustment Request for School Bus Rental Fee and the Supplement to School Bus Fleet Service Contract for two school bus contractors totaling $5,488.

 

Dr. Peercy motioned for approval of items 5 and 6 with Ms. Korte seconding the motion in the affirmative.  Motion carried.

  1. VII. Consideration for Approval of Cash Disbursements for February 2013

Mr. Heckart presented the Cash Disbursements for February 2013.

 

Ms. Korte motioned for approval of the Cash Disbursements for February 2013 with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. VIII. Consideration for Approval of Translation and Interpretation  Services RFP #13-011SS-AM

Mr. Heckart the RFP for Translation and Interpretation Services—done for Language and Cultural Services, also used for Special Education.  This is an on demand as needed RFP not for a specific amount.  Mr. Heckart discussed that the evaluation committee members’ names are listed on the report on the CD.  Ms. Lynne Rosen discussed that the annual interpretation services fees range from $275,000-$300,000.

 

Dr. Maestas motioned for approval of the Translation and Interpretation Services RFP #13-011SS-AM with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. IX. Consideration for Approval of Administrative/Classroom Furniture Bid #13-014DJ-SL

Mr. Heckart presented a typical on demand as needed bid, extendable yearly not to exceed four years.

 

Mr. Garcia motioned for approval of the Administrative/Classroom Furniture Bid #13-014DJ-SL with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

 

  1. X. Consideration for Approval of Operational Fund Inter-Function Transfers for February
  2. XI. Consideration for Approval of Operational Fund Intra-Function Transfers for February

Mr. Hendrickson presented the routine Operational Fund Inter- and Intra-Function Transfers for February.

 

Ms. Korte made a motion for the approval of items 10 and 11 with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

 

  1. XII. Consideration for Approval of Revenue of Appropriation Increase

Ms. Coleman presented the annual SB9 State matching funds—annual transaction.  The amount is $2,012,464—consistent with prior years.

 

Dr. Peercy motioned for approval of the Revenue of Appropriation Increase with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. XIII. Presentation of FY14 Strategic Budget Outlook

Mr. Moya began discussion by saying the Legislative Session has ended.  A budget bill was passed.  The Governor intends on signing it.  With respect to Maintenance of Effort, another bill was passed coming behind the General Appropriations Act.  In the event the State does not get the waiver, it authorizes the transfer of $70M of State reserves to speak to the Maintenance of Effort issue.  There is the question of whether these funds will be categorical meaning they would have to be spent for Special Education.  This would make things difficult for districts that have made Maintenance of Effort—the State has not made its Maintenance of Effort—making it categorical would exacerbate the situation.  Class-size waivers did pass—have to wait and see whether the Governor signs.  Will be looking at what is sustainable in the FY14 budget.

 

  1. XIV. Adjournment

Dr. Duran adjourned the Finance Committee meeting at 7:57 a.m.  The next Finance Committee meeting will be held on Tuesday, April 16, 2013, at 7:30 a.m., in the DeLayo-Martin Community Room.

 

 

 

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