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Board of Education Meeting - Mar 6, 2013

Meeting Date & Time: Wednesday, March 6, 2013, 5:00 PM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/29/2012, 3:39 PM
Agenda Posted On: 03/05/2013, 4:22 PM
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Board of Education Meeting

AGENDA

 

Due to swearing in ceremonies and reception for board members, this meeting will not include public forum, and the superintendent, board member and board president reports.

Wednesday, March 6, 2013

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Welcome Song
Helen Cordero Primary School Pre-K Students
Directed by Robert Herrera and Pre-K Teachers Charlotte Montoya, Sha Marie Van Hecke, and Dalila Miano

 

II.

Oath of Office

 

A.

Lorenzo Garcia, District 3
Oath of Office by the Honorable Judge Stan Whitaker

 

B.

Steven Michael Quezada, District 5
Oath of Office by the Honorable Judge John J. Romero

 

C.

Dr. Don Duran, District 6
Oath of Office by the Honorable Judge John J. Romero

 

D.

Dr. David Peercy, District 7
Oath of Office by the Honorable Judge Stan Whitaker

 

III.

Reception to Celebrate Re-Elected and Newly Elected Board Members

 

IV.

Call to Order
Due to swearing in ceremonies and reception for board members, this meeting will not include public forum, and the superintendent, board member and board president reports.

 

A.

Pledge of Allegiance / Moment of Silence

 

B.

Roll Call

 

C.

Adoption of the March 6, 2013, Regular Board Meeting Agenda and Approval of the January 23, 2013, Special Board of Education Meeting Minutes, the February 6, 2013, and February 20, 2013, Board of Education Meeting Minutes (Discussion/Action)

 

V.

Discussion Regarding Albuquerque Public Schools Board of Education Officer and Committee Chair Elections (Discussion/Action)

 

VI.

Election of 2013-2014 Board of Education Officers (Discussion/Action)

 

A.

Election of President

 

B.

Election of Vice President

 

C.

Election of Secretary

 

VII.

Election of 2013-2014 Board of Education Committee Chairs (Discussion/Action)

 

A.

Election of Policy and Instruction Committee Chairperson

 

B.

Election of Capital Outlay and Technology Committee Chairperson

 

C.

Election of Finance and Audit Committees Chairperson

 

D.

Election of District and Community Relations Committee Chairperson

 

VIII.

Special Issue

 

A.

Presentation of FY14 Strategic Budget Look Ahead Update (Discussion)
Presenter: Don Moya, Chief Financial Officer and Ruben Hendrickson, Executive Director of Budget, Planning, and Analysis

 

IX.

Approval of Consent Calendar Items (Discussion / Action)

 

A.

Consideration for Approval of District and Community Relations Matters (Discussion/Action)

 

I.

Approval of Board Items for 2013 Quality of Education Parent Survey

 

B.

Consideration for Approval of the Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

IDEA-B Early Intervention Services, $3,134,747

 

b.

Title I School Improvement, $2,916,368

 

c.

Title II A, $933,573

 

d.

School Improvement-Ernie Pyle, $512,699

 

e.

School Improvement-Section 1003g, $492,215

 

f.

Innovative Solutions, $208,100

 

g.

IDEA-B Risk Pool, $128,476

 

h.

Title I, $78,274

 

i.

IDEA-B Private School, $29,930

 

j.

Kirtland Korner, $13,359

 

k.

Title I-McKinney-Homeless, $8,268

 

l.

Title III, $2,868

 

m.

IDEA-B, $(3,569,891)

 

II.

Approval of Cash Transfer

 

III.

Approval of Grant Management Inter-Function Transfers for January 2013

 

IV.

Approval of Grant Management Intra-Function Transfers for January 2013

 

V.

Approval of Budget Adjustment Increase for 2012-13 Student Transportation Services Final Allocation

 

VI.

Approval of Statement of Equipment Taken Out of Service October 1, 2012-January 31, 2013

 

a.

A. October 1-31, 2012, $183,547.49

 

b.

B. November 1-30, 2012, $244,572.57

 

c.

C. December 1-31, 2012., $167,659.58

 

d.

D. January 1-31, 2013, $121,411.75

 

VII.

Approval of Cash Disbursements for January 2013

 

VIII.

Approval of Mental Health Services RFP #12-071PS-SL

 

IX.

Approval of Legal Services RFP #13-025SS-AM

 

X.

Approval of Operational Fund Inter-Function Transfers for January

 

XI.

Approval of Operational Fund Intra-Function Transfers for January

 

XII.

Approval of Operational Fund Budget Increase-SEG Revenue

 

XIII.

Approval of Operational Fund Budget Increase-Forest Reserve Funds

 

XIV.

Approval of Operational Fund Budget Increase for Nex+Gen Academy

 

X.

Announcement of Upcoming Board Meetings

 

A.

The next Board of Education meeting will be on Wednesday, March 20, 2013, at 5:00 p.m., in the John Milne Community Board Room of the Alice and Bruce King Educational Complex.

 

XI.

Adjournment

 

Minutes of Board of Education Meeting

Albuquerque Public Schools

 

A Board of Education meeting of Albuquerque Public Schools was held Wednesday, March 6, 2013, beginning at 5:00 p.m., in the John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.      Welcome Song

Helen Cordero Primary School Pre-K Students

Directed by Robert Herrera and Pre-K Teachers Charlotte Montoya, Sha        Marie Van Hecke, and Dalila Miano

 

II.     Oath of Office

A.      Lorenzo Garcia, District 3

Oath of Office by the Honorable Judge Stan Whitaker

B.      Steven Michael Quezada, District 5

Oath of Office by the Honorable Judge John J. Romero

C.      Dr. Don Duran, District 6

Oath of Office by the Honorable Judge John J. Romero

D.      Dr. David Peercy, District 7

Oath of Office by the Honorable Judge Stan Whitaker

 

III.    Reception to Celebrate Re-Elected and Newly Elected Board Members

 

IV.    Call to Order

Due to swearing in ceremonies and reception for board members, this meeting will not include public forum, and the superintendent, board member and board president reports.

A.     Pledge of Allegiance / Moment of Silence

B.     Roll Call

Present: Dr. Analee Maestas, Kathy Korte, Lorenzo Garcia, Martin Esquivel, Steven Michael Quezada, Dr. Don Duran, Dr. David Peercy

C.     Adoption of the March 6, 2013, Board of Education Meeting Agenda and Approval of the January 23, 2013, Special Board of Education Meeting Minutes, the February 6, 2013, and February 20, 2013, Board of Education Meeting Minutes (Discussion/Action)

Dr. David Peercy motioned for adoption of the agenda and approval of the minutes.  Dr. Don Duran seconded the motion.  Board members unanimously adopted the March 6, 2013, Board of Education meeting agenda and approval of the January 23, 2013, Special Board of Education meeting minutes, the February 6, 2013, and February 20, 2013, Board of Education meeting minutes.

V.     Discussion Regarding Albuquerque Public Schools Board of Education Officer and Committee Chair Elections (Discussion/Action)

Superintendent Brooks explained that to comply with Board Policy B.06 and Article 5.1 of the Albuquerque Public Schools Board Operating Manual, the Board of Education will hold its annual organizational meeting during the first regular board meeting in March, where nominations and elections of board president, vice president and secretary will be conducted for officers to serve for a term of one year. Officers may serve successive terms of office.

Superintendent Brooks requested that board members confirm how they would like to take the vote, whether by voice or roll call and if there is more than one person nominated for a position, would they like to give each nominee two minutes to speak as to why they would like the position.

Kathy Korte motioned that the votes for all offices and chairs be taken by roll call and David Peercy seconded the motion.  Board members unanimously agreed to the roll call vote.  Kathy Korte motioned that each nominee be given two minutes to speak.  Dr. Maestas seconded the motion. Board members unanimously agreed that nominees should be allowed two minutes to speak.

 

VI.    Election of 2013-2014 Board of Education Officers (Discussion/Action)

  1. A. Election of President

Kathy Korte nominated Martin Esquivel for the office of board president, and Dr. Maestas nominated Lorenzo Garcia for board president.  Mr. Garcia declined the nomination.  The result of the roll call vote was unanimous support for Martin Esquivel as the 2013-2014 APS Board of Education President.

  1. B. Election of Vice President

Dr. Don Duran nominated Dr. Analee Maestas for the office of board vice president; Dr. David Peercy nominated Kathy Korte. The result of the roll call vote was approval of Kathy Korte as the 2013-2014 APS Board of Education Vice President, with board members Korte, Garcia, Esquivel and Peercy voting for Kathy Korte; board members Maestas, Quezada, and Duran voting for Dr. Analee Maestas.

  1. C. Election of Secretary

Kathy Korte nominated Steven Michael Quezada for the office of board secretary. Board members unanimously approved Mr. Quezada as secretary with a roll call vote.

 

VII.   Election of 2013-2014 Board of Education Committee Chairs (Discussion/Action)

Dr. David Peercy motioned that the office of Finance Committee chair and Audit Committee chair be voted on separately.  Kathy Korte seconded the motion.  Board members unanimously voted for approval of separately voting on the Finance Committee chair and Audit Committee chair.

A.     Election of Policy and Instruction Committee Chairperson

Lorenzo Garcia nominated Dr. David Peercy for the chair of the Policy and Instruction Committee. Board members unanimously approved Dr. Peercy as the chair of the Policy and Instruction Committee with a roll call vote.

B.     Election of Capital Outlay, Property, and Technology Committee Chairperson

Dr. Analee Maestas nominated Dr. Don Duran for chair of the Capital Outlay, Property, and Technology Committee; Kathy Korte nominated Lorenzo Garcia. The result of the roll call vote was approval of Lorenzo Garcia as the chair of the Capital Outlay, Property, and Technology Committee, with board members Korte, Garcia, Esquivel and Peercy voting for Lorenzo Garcia; board members Maestas, Quezada, and Duran voting for Dr. Don Duran.

  1. D. Election of Finance and of the Audit Committee Chairpersons

Dr. David Peercy nominated Dr. Don Duran for the chair of the Finance Committee. Board members unanimously approved Dr. Duran as the chair of the Finance Committee with a roll call vote.

Dr. David Peercy nominated Kathy Korte for the chair of the Audit Committee. Board members unanimously approved Kathy Korte as the chair of the Audit Committee with a roll call vote.

  1. E. Election of District and Community Relations Committee Chairperson

Lorenzo Garcia nominated Dr. Analee Maestas for the chair of the District and Community Relations Committee. Board members unanimously approved Dr. Maestas as the chair of the District and Community Relations Committee with a roll call vote.

President Esquivel reminded committee chairs to determine their preference for the day and time of their respective committees and inform the Board Services Office so that the Open Meetings Act Resolution can be submitted for approval at the March 20, Board of Education meeting and the calendar of the meetings can be created. President Esquivel also recommended that Finance and Capital Outlay, Property, and Technology Committees might work to have the meetings on the same day following each other. He also requested that a work study session be scheduled to allow board members to look for ways to improve the efficiency and effectiveness of board and committee meetings.  Board members also requested that work study sessions be scheduled to delve into detail on topics as needed.

 

VIII.  Special Issue

A.     Presentation of FY14 Strategic Budget Look Ahead Update (Discussion)

Chief Financial Officer Don Moya and Executive Director of Budget, Planning, and Analysis Ruben Hendrickson reviewed the potential issues that will affect building the budget for FY 2013-2014. Due to the ongoing legislative session, factors were presented as projected possibilities. An urgency of getting direction from the board was communicated so that budget calls could go out to the schools. Superintendent Brooks reminded board members that as has been done in the past few years, the goal is to reduce the impact to the classrooms.

Board members requested a study session to review the details in depth before voting on or recommending a direction to Finance and Budget Departments.

 

IX.    Approval of Consent Calendar Items (Discussion/Action)

Dr. Peercy motioned for approval of the consent calendar. Kathy Korte seconded the motion. Board members Maestas, Korte, Garcia, Esquivel, and Peercy voted to approve the Finance and District and Community Relations agenda items on the consent calendar.  Board members Quezada and Duran abstained from voting on these agenda items since the board discussed these items prior to them joining the Board of Education.

A.     Consideration for Approval of District and Community Relations Matters (Discussion/Action)

I.        Approval of Board Items for 2013 Quality of Education Parent Survey

B.     Consideration for Approval of the Finance Matters (Discussion/Action)

I.        Approval of Budget Adjustments for Grant Management

a.       IDEA-B Early Intervention Services, $3,134,747

b.       Title I School Improvement, $2,916,368

c.       Title II A, $933,573

d.       School Improvement-Ernie Pyle, $512,699

e.       School Improvement-Section 1003g, $492,215

f.       Innovative Solutions, $208,100

g.       IDEA-B Risk Pool, $128,476

h.       Title I, $78,274

i.        IDEA-B Private School, $29,930

j.        Kirtland Korner, $13,359

k.       Title I-McKinney-Homeless, $8,268

l.        Title III, $2,868

m.      IDEA-B, $(3,569,891)

II.       Approval of Cash Transfer

III.      Approval of Grant Management Inter-Function Transfers for January 2013

IV.     Approval of Grant Management Intra-Function Transfers for January 2013

V.      Approval of Budget Adjustment Increase for 2012-13 Student Transportation Services Final Allocation

VI.     Approval of Statement of Equipment Taken Out of Service October 1, 2012-January 31, 2013

a.       October 1-31, 2012, $183,547.49

b.       November 1-30, 2012, $244,572.57

c.       December 1-31, 2012., $167,659.58

d.       January 1-31, 2013, $121,411.75

VII.    Approval of Cash Disbursements for January 2013

VIII.   Approval of Mental Health Services RFP #12-071PS-SL

IX.     Approval of Legal Services RFP #13-025SS-AM

X.      Approval of Operational Fund Inter-Function Transfers for January

XI.     Approval of Operational Fund Intra-Function Transfers for January

XII.    Approval of Operational Fund Budget Increase-SEG Revenue

XIII.   Approval of Operational Fund Budget Increase-Forest Reserve Funds

XIV.   Approval of Operational Fund Budget Increase for Nex+Gen Academy

 

X.     Announcement of Upcoming Board Meetings

President Esquivel announced that the next Board of Education meeting will be on Wednesday, March 20, 2013, at 5:00 p.m., in the John Milne Community Board Room of the Alice and Bruce King Educational Complex.

XI.    Adjournment

The meeting adjourned at 7:45 p.m.

 

 

 

APPROVED: ____________________________

Martin Esquivel, President

 

 

ATTEST: __________________________________

Steven Michael Quezada, Secretary

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